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Meeting Minutes

MINUTES
CITY OF BRENTWOOD
CITY COUNCIL MEETING
January 27, 2004

CALL TO ORDER CITY COUNCIL MEETING (07:09 PM)

Roll Call
Present: Beckstrand, Gutierrez, Hill, Petrovich, Swisher

PRESENTATIONS (07:10 PM)

A. Presentation by Futures Explored on work in City Parks (07:10 PM)

Bob Royton, Futures Explored, explained the opportunities provided for the developmentally disabled.

B. Oath of Office for Sandra Myers, Parks & Recreation Commission. (07:23 PM)

Mayor Swisher administered the Oath of Office.

AGENDA REVIEW (07:26 PM)

Closed Session - Move after request for future agenda items.

Item 4 Supplemental Staff Report

Motion to waive the 72-hour posting requirement pursuant to Government Code Section 54954.2(b) and add the following item to the agenda on the basis that the item came to the attention of staff after the agenda was posted:

Item 14 Formation and appointments to the Spa 'J' Subcommittee.

Motion: Approve AGENDA REVIEW as submitted.
Moved by Petrovich, seconded by Hill.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

CITIZEN COMMENTS (07:26 PM)

Richard Bates said he believed that an issue with JP Morgan needed to be addressed regarding payment.

Alice Castillo stated that she attended the senior citizens group and had heard that the building would be knocked over.

Mary Lopez asked where the seniors would be placed and if there were plans for the community center.

Mayor Swisher informed Ms. Lopez that Item No. 12 on the agenda would address that issue.

Ms. Lopez requested assistance from the Council regarding trash containers in plain view and rubbish on her street .

City Manager Stevenson stated that the issue would be referred to Code Enforcement staff.

Helen Torres said she heard that the senior citizens center was being torn down. She said that a good center was needed with ample parking.

Barbara Guise thanked Council for allowing the City Planning Department to make a presentation at the Senior Los Medanos group. She also announced that there would be a St. Patrick's Day dinner held at the Community Center on March 13, 2004 to raise funds for Delta Community Services.

CONSENT CALENDAR - Items 3, 4 and 11 pulled for separate action. (07:39 PM)

1. Approved Minutes of January 13, 2004 as submitted. (K. Diaz)

2. Approved Resolution No. 2004-20 approving the acquirement of unclaimed property. (M. Davies/B. Strock)

3. Approve a Resolution approving a Reimbursement Agreement with Braddock & Logan Group II, L.P., Subdivision No. 8421, located south of Old Sand Creek Road and east of Shady Willow Lane for costs associated with Master Plan Facility Improvements. (B. Grewal/L. Vargas) (07:39 PM) Pulled from Consent Calendar for separate action

4. Approve a Resolution approving form and substance of an amended and restated trust agreement in connection with the issuance by BIFA of its infrastructure revenue refunding bonds, Series 2004A and subordinated Series 2004B and authorizing changes thereto and execution thereof. (P. Ehler) Pulled from Consent Calendar for separate action.

5. Approved Resolution No. 2004-21 to pay off the Series 1994 A Water Project Bonds on the California Local Government Finance Authority Water and Sewer Revenue Bonds. (P.Ehler)

6. Accepted resignation of Mary Hannigan from the Arts Commission. (C. Bronzan)

7. Approved reappointments of Arts Commissioners Barbara Guise, Helen Myers, Chris Robinson and Joe Trebino for three year terms expiring December 31, 2006. (C. Bronzan)

8. Waived second reading and adopted Ordinance No. 771 amending Planned Development Zone (PD) 56 to allow for an increase in the square footage designated for retail uses within Subareas A and B in the Sunset Industrial Park. (M. Oshinsky/J. Zilm)

9. Approved Resolution No. 2004-22 authorizing submittal of a grant proposal to the Metropolitan Transportation Commission FY 2004/2005 Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle Program for partial funding of the Minnesota Avenue Sidewalk Improvements Project, no CIP number assigned. (P. Ehler/K. Wahl/C. Bronzan/J. Hansen)

10. Authorized the City Manager to execute a Professional Services Agreement in an amount not to exceed $40,000 with CBIZ Marketing Services Group. (J. Stevenson/H. Sword)

11. Approve a Resolution authorizing the contribution of $5,000 towards the renovation of the Liberty High School baseball fields. (J. Stevenson) Pulled from the Consent Calendar for separate action.

Motion: Approve CONSENT CALENDAR Items 1 - 2 and 5 - 10 as recommended by staff.
Moved by Petrovich, seconded by Beckstrand.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

3. Approve a Resolution approving a Reimbursement Agreement with Braddock & Logan Group II, L.P., Subdivision No. 8421, located south of Old Sand Creek Road and east of Shady Willow Lane for costs associated with Master Plan Facility Improvements. (B. Grewal/L. Vargas)

Motion: Approve waiving full reading and adopting Resolution No. 2004-23 as recommended by staff.
Moved by Hill, seconded by Petrovich.

Vote: Carried 4-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich
Abstain: Swisher

4. Approve a Resolution approving form and substance of an amended and restated trust agreement in connection with the issuance by BIFA of its infrastructure revenue refunding bonds, Series 2004A and subordinated Series 2004B and authorizing changes thereto and execution thereof. (P. Ehler) (07:40 PM)

Motion: Approve waiving full reading and adopting Resolution No. 2004-24 as recommended by staff.
Moved by Swisher, seconded by Gutierrez.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

11. Approve a Resolution authorizing the contribution of $5,000 towards the renovation of the Liberty High School baseball fields. (J. Stevenson)

Motion: Approve waiving full reading and adopting Resolution No. 2004-25 as recommended by staff.
Moved by Petrovich, seconded by Hill.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

OLD BUSINESS (07:41 PM)

12. Approve a Resolution authorizing staff to move forward with the New City Hall Project, CIP Project No. 337-3139, by approving the Site Analysis and Selection and Programming Verification; authorizing the City Manager to execute a contract with Kaplan McLaughlin Diaz (KMD) for design services not to exceed $2,610,000, and a 5% contingency; and authorize the City Manager to execute a contract with an architectural firm to begin the design effort for the Community Center Replacement Project, located at the Aquatic Center, not to exceed $50,000 and authorize a 10% contingency. (B. Grewal/H. Sword/M. Huber) (07:41 PM)

Director of Economic Development, Howard Sword, presented a history of the actions and directions by Council, possible sites, parking, size of buildings and construction costs. He asked Council to look at them with great deliberation and he explained that the Community Center, Council Chambers and current City Hall would need to be demolished. He recommended designing and replacing the Community Center and the intended location would be at the Aquatics Center and all services and activities would be relocated.

City Manager, John Stevenson, recommended implementing a needs assessment so that needs could be adequately evaluated. The City could have a small community center facility at the Aquatics Center and an assessment could be done for the library since it may ultimately need to be replaced. He said staff intended to make sure that concerns of Council and citizens would be addressed.

Director Sword said fiscal impact funding had been saved over the last ten years.

Barbara Guise stated that a new City Hall was needed and that the Community Center could become a Library instead of being demolished. She asked why the City had not renegotiated with Liberty High School and she expressed concerns about the bus barn in the back of City Hall.

Mayor Swisher said that Council wanted the Community Center downtown and that the City had tried to negotiate with the High School. The ultimate site for City Hall was here and reconstruction costs were high.

Mary Lopez asked to have three people from the center to oversee the community center process.

Ron Fuggazi stated that he represented groups interested in the library project and he thanked Council for their work with the project.

Council Member Gutierrez asked how to explore and construct a library and community center that would be long lasting and she agreed that site six would be most beneficial.

Council Member Petrovich said he believed that the hard construction costs would not happen at the price quoted and he was not favor of the project.

Council Member Beckstrand stated that the City had followed up with the High School in looking at what was needed. There were avenues for providing a library and a community center, which could be funded with the right fee structure and capital improvement funds. She was in agreement with the site selection.

Council Member Hill said that he was in support of the item and that the City should move forward. A community center would be opened at the Aquatics Center before the downtown community center would be demolished.

Mayor Swisher said that the City needed to build a new City Hall while the funds were available. The location and timing made sense and Finance was conservative in releasing fees.

Motion: Approve waiving full reading and adopting Resolution No. 2004-26 authorizing staff to move forward with the New City Hall Project, by approving the Site Analysis and Selection and Programming Verification, and authorize the City Manager to execute a contract with Kaplan McLaughlin Diaz (KMD) for design services in an amount not to exceed $2,610,000, and authorize a 5% contingency, for a total design amount of $2,740,500, for the New City Hall Project, CIP Project No. 337-3139. Additionally, authorize the City Manager to execute a contract with an architectural firm to begin the design effort for the Community Center Replacement Project, located at the Aquatic Center, not to exceed $50,000 and authorize a 10% contingency for a total not to exceed amount of $55,000.
Moved by Swisher, seconded by Hill.

Vote: Carried 4-1.
Yes: Beckstrand; Gutierrez; Hill; Swisher
No: Petrovich

NEW BUSINESS (08:24 PM)

13. City Manager's Decade of Progress report. (08:24 PM)

City Manager, John Stevenson, presented the Decade of Progress report to Council.

14. Formation and appointments to the Spa 'J' Subcommittee. (08:53 PM)

Motion: Approve the formation and appointments of Council Members Hill and Petrovich to the Spa 'J' Subcommittee.
Moved by Swisher, seconded by Beckstrand.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

CITIZEN COMMENTS - None (08:54 PM)
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (08:54 PM)

Council Member Beckstrand noted that the Highway 4 Safety Corridor Task Force was moving forward with a Vasco Road safety meeting to be held at Los Medanos College on February 5, 2004 at 7:00 p.m. regarding the Camino Diablo/Vasco Road intersection.

REQUESTS FOR FUTURE AGENDA ITEMS - None (08:59 PM)

ADJOURN TO CLOSED SESSION (08:59 PM)

Motion: Approve adjournment to Closed Session for PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54956.7 Title: City Manager
Moved by Swisher, seconded by Hill.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

RECONVENE TO OPEN SESSION (09:36 PM)

Mayor Swisher reported that there was no action in Closed Session.

ADJOURNMENT (09:36 PM)

Motion: Approve adjournment
Moved by Swisher, seconded by Hill.

Vote: Carried 5-0.
Yes: Beckstrand; Gutierrez; Hill; Petrovich; Swisher

Respectfully Submitted,

Cynthia Garcia
Assistant City Clerk


 

 

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