Wednesday, July 18, 2007 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER
Commissioner Hocking made a motion to approve the consent calendar including approval of the Fiscal Status for 2007/08 budget year. Commissioner Escobar seconds. All were in favor.
City Staff Liaison Burt is aware that white is not a desirable color. He will obtain quotes for sweatshirts, polo shirts and t-shirts. Embroidery is preferred over screen printing. He will present the information to the commissioners for a decision on what to order based upon the allocated budget. Additional items may be purchased at the individual’s expense.
• DISCUSSION ITEM Review Spring to Life Fun Run and Tour de Starbucks fundraisers. (S. Simmons)
City Staff Liaison Burt advised that a commissioner will need to attend the Park & Recreation Commission meeting on July 26, 2007 to accept the donation from the Spring to Life Fun Run.
• DISCUSSION ITEM Discuss Youth Commission’s interest in assisting the Community Development Department with the tree light replacement program. (B. Ordaz/L. Hocking)
Staff Liaison Burt commented that this task may be too daunting and time intensive for the Youth Commission and may not be a volunteer opportunity that is appropriate for them. The commissioners are quite busy in the beginning of the school year with their studies, Homecoming, Hometown Halloween, sports and other activities. Perhaps, other service groups such as the Boy Scouts would be available to assist with this task.
• ACTION ITEM Discuss and select the date of the get to know the Youth Commission Annual Social and Gathering and set a budget of no more than $300. (C. Walker)
Commissioner Strauss made a motion to set the date of September 5, 2007 from 6:00 – 7:00 p.m. for the annual get to know the Youth Commission Social and a budget of no more than $300 be used to purchase food and beverages. Commission Mendez seconds. All were in favor.
• ACTION ITEM Approve dates and location of the 2008 Youth Commission Ski and Snowboard trip. (M. Escobar)
City Staff Liaison Burt advised that it is necessary to establish the dates for these trips so that they will be included in the Fall 2007/Winter 2008 Activities Guide for early advertising to the community. The Winter/Spring 2008 Activities Guide is distributed too close to the trip dates and may not generate enough interest.
Commissioner Hocking made a motion to set the 2008 Youth Commission Ski and Snowboard Trips on the tentative dates of January 26 and February 9 to Bear Valley and Sugar Bowl, respectively and the budget to be determined. Commissioner Strauss seconds. All were in favor.
• ACTION ITEM Determine Youth Commission’s desire to host a Back to School Concert featuring local bands on September 15, 2007. Any forward progress on this project will require the formation of a subcommittee. (L. Hocking/B. Ordaz)
City Staff Liaison Burt offered several items for their consideration as to whether to proceed with the event. He advised that the date is less than two months away; it has not been promoted yet; Homecoming and Hometown Halloween are in October and will require planning; if the concert is to be done, it needs to be done well and the short time frame is not conducive to its success.
Commissioner Ordaz agreed with City Staff Liaison Burt’s opinion. Commissioner Hocking advised the PAL Board did not have a quorum at their last meeting and it is difficult to assess their level of enthusiasm and involvement. Commissioner Strauss advised making sure sponsorships are available and willing to participate in such events before committing to a date.
Commission Escobar made a motion to host a concert at a later date, to be determined. Commissioner Ordaz seconds. All were in favor.
• ACTION ITEM Nomination and selection of names for the Youth Commission Executive Committee. The open positions include Chairperson, Vice Chairperson, Treasurer and Secretary. The list of names will be approved by City Council. (T. Burt)
For the position of Chairperson, Commissioners Hocking and Ordaz were nominated and accepted their nominations. Commissioner Ordaz received 4 votes and Commissioner Hocking received 3 votes.
For the position of Vice Chairperson, Commissioners Hocking, Strauss and Mendez were nominated and accepted their nominations. Commissioner Hocking received 3 votes, Commissioner Strauss received 2 votes and Commissioner Mendez received 2 votes.
For the position of Secretary, Commissioners Strauss and Mendez were nominated and accepted their nominations. Commissioner Strauss received 2 votes and Commissioner Mendez received 5 votes.
For the position of Treasurer, Commissioners Strauss, Castle and Escobar were nominated. Commissioners Strauss and Castle accepted their nominations and Commission Escobar declined the nomination. Commissioner Strauss received 4 votes and Commissioner Castle received 3 votes.
Commissioner Ordaz made a motion to present to City Council for their approval the recommendation of Belinda Ordaz for the position of Chairperson; Leah Hocking for the position of Vice Chairperson; Christine Mendez for the position of Secretary; and Matt Strauss for the position of Treasurer for the 2007/2008 Youth Commission Executive Committee. Commissioner Walker seconds. All were in favor.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445