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ycminutes-february 8, 2010
SPECIAL MEETING
Wednesday, February 8, 2010, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Kimberly Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Commissioner Anthony Montes and Allyson Spears were absent. Adult Advisor Dave Castle, Laura DeLaCruz and Steve Walker were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Mayor Taylor administered the Oath of Office and installation for Adult Advisor Steve Walker.

Mayor Robert Taylor thanked the commissioners for their involvement with the Brentwood Youth Commission. He gave a brief update on various matters. He stated that an issue before the City Council is whether to revise the code allowing more chickens on residential lots. He announced that the police department has made arrests for the recent armed hold-ups.

7:08 p.m. Commissioner Spears arrived

Mayor Taylor advised the Civic Center project is underway and construction activity will increase once the weather improves. Upon completion of the civic center, the library will expand to 18,000 square feet as the current city departments located on Oak Street will be moved to the new city hall. He also advised that this is a re-election year as the terms for Council members Richey and Becnel are expiring. He advised that trucks will be allowed soon on Highway 4 Bypass and he is seeking funds to expand the middle section to four lanes. Mayor Taylor has been elected chairperson to the Contra Costa Transportation Authority which is looking to bring BART to Hillcrest Avenue in Antioch.

Chair Strauss advised that the presentation from Heritage High School has been postponed until March.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of January 6, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)

Motion to approve the consent calendar.

Motioned: Walker
Second: Barsanti
Ayes: 9
Nays: 0
Absent: 1 – A. Montes

SCHEDULED MATTERS
3. ACTION ITEM: Discuss the Tour de Starbucks fundraiser, select members to serve on a committee to work on event logistics and appoint a chair to lead the committee. (M. Strauss)

Rebecca Bradley from Starbucks advised that they are onboard to host the Tour de Starbucks on Saturday, May 15, 2010. The routes are being revised to include more use of the trails and make the routes safer for riders. The routes will start and end at the Sand Creek Store and they will not include Antioch or Pittsburg stores. If the Youth Commission elects to participate in the event, Starbucks is looking for their assistance with gathering raffle prizes and other activities on the day of the event. Starbucks is planning to enhance the event to make it more like a street fair with sponsors, booths, music and a health and safety theme with hopes of bringing more of the community out to the event.

Commissioner Ordaz volunteered to chair the Tour de Starbucks Committee. Commissioners Spears, Walker, K. Montes and Strauss volunteered to serve on the committee.

Motion to create a Tour de Starbucks Committee consisting of K. Montes, Spears, Strauss and Walker with Commissioner Ordaz as chairperson.

Motioned: Walker
Second: Cook
Ayes: 9
Nays: 0
Absent: 1 – A. Montes

4. DISCUSSION ITEM: Update from the Middle School Involvement Committee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission. (A. Montes)

Commissioner Ordaz provided the update as Commissioner A. Montes was absent. Commissioner Ordaz and Spears visited Bristow Middle School and handed out dance flyers, Youth Commission general information flyer and application. Commissioner Barsanti visited Adams Middle School and reported that the students were very interested as half of the class took an application. Commissioner Ordaz will visit Edna Hill Middle School next week.

5. DISCUSSION ITEM: Update from the Master Plan Committee regarding future steps. (C. Walker)

Commissioner Walker advised that the committee met last week to discuss the Youth Leadership Conference. They have decided to host the event on a weekday and possible dates, in order of preference, are September 16 and 9, 2010. They are planning to start the event at 9:00 a.m. to allow students time to check-in at their individual school before going to the event. The ending time remains to be determined based on bus transportation availability.

The committee is looking to secure grants from local service organizations such as Rotary, Kiwanis and Soroptimist to sponsor the lunch. Chair Strauss is researching other possible grants. The committee wants to include middle school students. Heritage High School is receptive to the event and may be the venue as it has theaters and small meeting rooms in close proximity. The committee has been in contact with local politicians to be speakers. City Staff Liaison Gary inquired about other types of speakers they are considering. The committee will discuss other speakers at their next meeting.

6. DISCUSSION ITEM: Update from the Fundraising Committee regarding event details for the middle school dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)

Commissioner Hamblin advised the committee has been advertising the event to the middle school leadership classes as well as posting flyers around town to local businesses. They’re receiving great enthusiasm for the event.

City Staff Liaison Gary has ordered the giveaways and 60’s themed signs. She’s encouraging the commissioners to gather other decorations. She explained the sound system at the Brentwood Senior Activity Center can play through the entire building or select rooms. Chair Strauss will provide an iPod loaded with music. She suggested that the dance and ping pong are held in the main room and RockBand/Wii to be located in other rooms.

The commissioners will sell water, sodas and pizza at the dance as an additional fundraiser.

7. ACTION ITEM: Approve funding not to exceed $3000 for the 2010 Youth Commission Scholarship Program which awards up to four high school seniors, who have met scholarship requirements, with a $750 scholarship. (I. Ordaz)

Commissioner Ordaz advised that the Youth Commission awards four scholarships, valued at $750 each. Chair Strauss clarified that up to four scholarships are awarded. They aren’t obligated to give out all four if the applicants do not meet the requirements.

Motion to approve funding not to exceed $3000 for the 2010 Youth Commission Scholarship Program which awards up to four high school seniors, who have met scholarship requirements, with a $750 scholarship.

Motioned: Barsanti
Second: Ordaz
Ayes: 9
Nays: 0
Absent: 1 – A. Montes

8. ACTION ITEM: Approve revisions to the Youth Commission By-Laws and recommend their approval by City Council. (M. Strauss)

Chair Strauss advised and reviewed the suggested changes from last month’s review of the By-Laws. City Staff Liaison Gary advised the first Wednesdays of the month are available to the Youth Commission again as the new Fire Commission has changed nights. She recommends keeping the March and April meetings on the second Monday as the Youth Commission Application has been distributed inviting applicants to attend either of those meetings. Adult Advisor DeLaCruz suggested that Article I: Purpose is revised to include semi-colons after “community” and “initiatives” as well as Article I: Goals is revised to insert a hyphen in “decision making”.

Motion to approve the By-Laws with changes to Article I: Purpose to include semi-colons after “community” and “initiatives”; to Article I: Goals to insert a hyphen in “decision making”; and under Article V: Meetings, to change the meeting dates to the first Wednesday of every month.

Motioned: Strauss
Second: Hamblin
Ayes: 9
Nays: 0
Absent: 1 – A. Montes

COMMISSIONER COMMENTS
The Youth Leadership Academy, formerly known as the Sacramento Experience, is scheduled for April 17 – 20, 2010. The event provides leadership training, team building, and an opportunity to meet with legislators to discuss youth issues in our community. Police Liaison Bell advised that PAL will pay for the registration fee. City Staff Liaison Gary advised that the Youth Commission budget can pay for the food expense and can send up to four commissioners. Commissioners should contact City Staff Liaison Gary and Police Liaison Bell if they are interested in attending.

8:08 p.m. Adult Advisor Walker departed

STAFF COMMENTS
None

REQUEST FOR FUTURE AGENDA ITEMS
Heritage High School Presentation
Master Plan Committee Update & Approve Conference Date(s)
Fundraising Committee Update
Tour de Starbucks Committee Update
Sacramento Experience

ADJOURNMENT
Meeting adjourned at 8:15 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov