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ycminutes_2012_02_01

CITY OF BRENTWOOD
YOUTH COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, 7:00 P.M.
FEBRUARY 1, 2012
COUNCIL CHAMBERS
150 CITY PARK WAY

CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:10 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Commissioners, Dakota Cushing, Madisun Marquez, Kimberly Montes, Paige Ross, Allyson Spears, Allison Strauss, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioner Megan Conder was absent. Adult Advisors Vince Kraeber and Jimmy Theoc were present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve special meeting minutes of January 11, 2012. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.
Moved by A. Strauss; seconded by Z. Strauss.

Vote: 9-0-0-1
Yes: Cushing, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Conder

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross advised that she met with City Staff Liaison Gary to discuss the conference. They feel that the conference is too big of an item for the group to handle at this time. Commissioner Ross presented another option of hosting a mini seminar for ASB members. She opened the discussion to the commissioners as to whether or not the conference should continue as an upcoming event or be cancelled.

City Staff Liaison Gary reiterated that the event was conceived by the prior year’s commissioners and the current commissioners are not required to host the event. If they decide to host the event, she clarified that the event must be thoroughly planned and a first-quality production. She also advised that two of the tentative dates are no longer available as renters wanted the facility. She still has a tentative hold on September 21 and 22, 2012. She was instructed to release those dates as it will be homecoming weekend for Heritage High School.

Commissioner A. Strauss commented that the upcoming YAC Attack conference will give everyone a first-hand opportunity to see the scope of planning and details required for an event of this nature.

Chair J. Strauss feels the conference is a great idea but believes it should be pushed back indefinitely.

4. ACTION ITEM: Report from the Fundraising Committee and approve date, time, entry fee and location for the next fundraiser and approve a budget not to exceed $300 for event supplies. (J. Strauss)

Chair J. Strauss has corresponded with the manager of Harvest Park Bowl (HPB) regarding a Rock ‘N Bowl fundraiser. He learned that the Youth Commission could advertise as they wish; HPB would set the base ticket price; the Youth Commission would keep the amount over the base price; and the tickets can be presold. He’s still waiting to hear back from HPB regarding the base ticket price and the availability of March 9, 2012. If he hasn’t received any additional information within a week, the consensus was to move the date out.

Motion to pursue March 9, 2012 for the Rock ‘N Bowl fundraiser unless determined by the Youth Commission to move the event to another date and approve a budget not to exceed $300 for event supplies.
Moved by Ross; seconded by Spears.

Vote: 9-0-0-1
Yes: Cushing, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Conder

5. DISCUSSION ITEM: Update from the School Outreach Committee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission. (M. Marquez)

Commissioner Marquez advised that she has been in contact with all three middle schools in Brentwood. The teachers are enthusiastic and interested in getting middle school students exposed to the Youth Commission. The committee has planned to visit the schools during the week of March 5, 2012. The committee will also make arrangements for the Youth Commission to be included in school announcements.

City Staff Liaison Gary asked to see the flyer and announcement before they go to the schools. She suggested that the commissioners extend an invitation for the middle school students to attend a Youth Commission meeting.

6. ACTION ITEM: Discuss and approve the scholarship award amount for the 2012 Youth Commission Scholarship Program which awards up to four high school seniors who have met scholarship requirements.
(K. Montes)

Commissioner Montes advised that the Youth Commission needs to decide the dollar value and how many scholarships to award this year to graduating high school seniors. Last year, the Youth Commission awarded four scholarships, valued at $1,000 each. Currently, there is approximately $7,200 in the scholarship account.

City Staff Liaison stated that past applications included the wording “award up to four” and recommends doing so again this year. It’s a protective measure which allows the selection committee the flexibility to determine how many scholarships to award in the event that there are not enough qualified applicants.

The Youth Commissioners discussed various quantities and values and ultimately, decided to keep the scholarships at $1,000 each and award up to four to qualified candidates.

Motion to award up to four scholarships, valued at $1,000 each.
Moved by Marquez; seconded by Montes.

Vote: 9-0-0-1
Yes: Cushing, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Conder

7. ACTION ITEM: Approve a new meeting date for the March 7, 2012 Youth Commission meeting due to a facility conflict in the City Council Chambers. (M. Conder)

In Commissioner Conder’s absence, Commissioner A. Strauss advised that the Youth Commission meeting originally scheduled for March 7, 2012 needs to be rescheduled due to a facility conflict. The alternate dates are February 29, 2012 or March 14, 2012. The meeting time will remain at 7:00 p.m.

The Youth Commission preferred the date of March 14, 2012 as it follows the YAC Attack conference and it would be able to be included on the agenda for discussion.

Motion to reschedule the March 7, 2012 Youth Commission meeting to March 14, 2012.
Moved by A. Strauss; seconded by Wallace.

Vote: 9-0-0-1
Yes: Cushing, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Conder

COMMISSIONER COMMENTS
Commissioner Wallace inquired about the land adjacent to Heritage High School and thought it would be a good location for murals. Police Liaison Peart advised that the lot is not within the city limits. The land is in Contra Costa County limits and it’s privately owned.

Chair J. Strauss updated the Youth Commission about the results of the 2011 Tour de Starbucks fundraising event. He advised that the volunteer organizations, including the Youth Commission, did not receive any donation for their services as the event was not a success.

Adult Advisor Theoc inquired about the logistics for attending the YAC Attack conference. City Staff Liaison Gary will email everyone with the logistics for getting to the event. She recommended that everyone wear their Youth Commission apparel.

STAFF COMMENTS
City Staff Liaison Gary did not have any additional staff comments.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee (Rock ‘n Bowl)
YAC Attack
School Outreach Committee

ADJOURNMENT
Motion to adjourn the meeting at 8:00 p.m.
Moved by Ross; seconded by Marquez.

Vote: 9-0-0-1
Yes: Cushing, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Conder

Respectfully submitted,

Michelle Inglis
Administrative Assistant II

 


City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov