City of Brentwood
Home PageContact Us!Back

Calendar of Events | Current Agenda | Past Agendas | Meeting Minutes | Members | Members Photos
What is and how to get involved with Youth Commission? | By Laws
| Upcoming Events

 

Youth Commission Minutes - January 11, 2012R


CITY OF BRENTWOOD
YOUTH COMMISSION
SPECIAL MEETING MINUTES
WEDNESDAY, 7:00 P.M.
JANUARY 11, 2012
COUNCIL CHAMBERS
150 CITY PARK WAY

CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:07 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Commissioners Megan Conder, Dakota Cushing, Madisun Marquez, Kimberly Montes, Allison Strauss, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioners Paige Ross and Allyson Spears were absent. Adult Advisors Vince Kraeber and Jimmy Theoc were present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Vice Mayor Barr administered the Oath of Office to Adult Advisor Jimmy Theoc.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
Vice Mayor Barr thanked the youth commissioners for their service to the community.

CONSENT CALENDAR
1. Approve regular meeting minutes of December 7, 2011. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.
Moved by Marquez; seconded by A. Strauss.

Vote: 8-0-0-2
Yes: Conder, Cushing, Marquez, Montes, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Ross, Spears

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Due to Commissioner Ross’ absence, Commissioner A. Strauss advised that the committee has been evaluating the pros and cons about hosting the event on a Friday or Saturday. The consensus was to have the event on a Friday due to weekend commitments. Commissioner Ross is composing an email for Barbie to send to the teachers. She is also maintaining contact with the potential keynote speaker, Keith Hawkins.


4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)

Commissioner Montes advised that Chair J. Strauss has spoken with the Heritage Leadership teacher and the school’s master calendar will be forwarded to him. Commissioner Wallace advised that Adams Middle School does not have a master calendar of events.

Adult Advisor Theoc inquired about the objective of the committee. Commissioner Montes advised that the committee attempts to find out the school events in an effort to prevent Youth Commission events from conflicting or duplicating.

5. DISCUSSION ITEM: Update from the Fundraising Committee regarding any future fundraising ideas. (J. Strauss)

Chair J. Strauss advised that the Fundraising Committee met earlier this evening and discussed ideas for the coming year. The committee feels the best events are those that aren’t weather dependent. Fundraising ideas suggested by the committee are Rock ‘n Bowl, Middle School Dances, and an aquatic night at the Brentwood Family Aquatic Complex.

The committee would like to host a Rock ‘n Bowl in March or April. Chair J. Strauss will contact Harvest Park Bowl and inquire about pricing and availability for March 9, 2012. The commission suggested other ideas to include in the event are raffle baskets, 50/50 raffles, and consider hosting the event in time blocks (i.e. family time, middle/high school time).

City Staff Liaison Gary advised that adult chaperones will definitely be needed for the event. She asked the committee to present solid plans at the February Youth Commission meeting so that it can be voted upon.

6. ACTION ITEM: Discussion regarding visiting local middle schools to increase middle school student involvement with the Youth Commission and establish a committee to coordinate. (A. Spears)

Due to Commissioner Spears’ absence, Commissioner A. Strauss advised that the Youth Commission is composed of high school and middle school students. In some years, the middle school representation has been minimal. The Youth Commission has established a committee whose objective is to reach out to middle school students by visiting the schools and making presentations to the leadership classes, or possibly to PE classes. The visits are a perfect opportunity to educate about the Youth Commission and provide examples of what the commission does for the community. Flyers are distributed so that the information makes its way home to the parents and they can discuss it further with their child. A new committee needs to be established to continue to reach out to the middle schools.

Commissioner A. Strauss commented that she still recalls the presentation by youth commissioners when she was in middle school. The personal visit made a lasting impression on her. Now, as a commissioner, she views it as a good opportunity to make contact with teachers and establish relationships that can help promote the Youth Commission and its events.

Volunteers for the School Outreach Committee are Commissioners Conder, Cushing, A. Strauss, Wallace with Commissioner Marquez to serve as Chairperson and Adult Advisor Theoc.

Motion to approve the formation of the School Outreach Committee comprised of Commissioners Conder, Cushing, A. Strauss, Wallace with Commissioner Marquez to serve as Chairperson and Adult Advisor Theoc.
Moved by A. Strauss; seconded by Montes.

Vote: 8-0-0-2
Yes: Conder, Cushing, Marquez, Montes, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Ross, Spears

7. ACTION ITEM: Approve proposed revisions of the Youth Commission by-Laws. (M. Marquez)

Commissioner Marquez advised that the Youth Commission By-Laws were last updated in February 2010. The By-Laws are being updated due to the new interview process for selecting youth commissioners. City Staff Liaison Gary stated that the standing committee language changed slightly for the interview process and the newly created Interview Committee has been included.

Motion to approve the proposed revisions to the Youth Commission By-Laws.
Moved by Z. Strauss; seconded by Wallace.

Vote: 8-0-0-2
Yes: Conder, Cushing, Marquez, Montes, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Ross, Spears

COMMISSIONER COMMENTS
Chair J. Strauss asked the School Outreach Committee to start working together and formulating plans.

STAFF COMMENTS
Adult Advisor Theoc wished everyone a Happy New Year.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee (Rock ‘n Bowl)
Student Outreach Committee
Youth Leadership Conference Committee
Scholarships for 2012

ADJOURNMENT
Motion to adjourn the meeting at 8:03 p.m.
Moved by A. Strauss; seconded by Z. Strauss.

Vote: 8-0-0-2
Yes: Conder, Cushing, Marquez, Montes, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Ross, Spears

Respectfully submitted,

Michelle Inglis
Administrative Assistant II


City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov