CALL TO ORDER
PLEDGE OF ALLEGIANCE
Due to Commissioner Ross’ absence, Commissioner A. Strauss advised that the committee has been evaluating the pros and cons about hosting the event on a Friday or Saturday. The consensus was to have the event on a Friday due to weekend commitments. Commissioner Ross is composing an email for Barbie to send to the teachers. She is also maintaining contact with the potential keynote speaker, Keith Hawkins.
Commissioner Montes advised that Chair J. Strauss has spoken with the Heritage Leadership teacher and the school’s master calendar will be forwarded to him. Commissioner Wallace advised that Adams Middle School does not have a master calendar of events.
Adult Advisor Theoc inquired about the objective of the committee. Commissioner Montes advised that the committee attempts to find out the school events in an effort to prevent Youth Commission events from conflicting or duplicating.
5. DISCUSSION ITEM: Update from the Fundraising Committee regarding any future fundraising ideas. (J. Strauss)
Chair J. Strauss advised that the Fundraising Committee met earlier this evening and discussed ideas for the coming year. The committee feels the best events are those that aren’t weather dependent. Fundraising ideas suggested by the committee are Rock ‘n Bowl, Middle School Dances, and an aquatic night at the Brentwood Family Aquatic Complex.
The committee would like to host a Rock ‘n Bowl in March or April. Chair J. Strauss will contact Harvest Park Bowl and inquire about pricing and availability for March 9, 2012. The commission suggested other ideas to include in the event are raffle baskets, 50/50 raffles, and consider hosting the event in time blocks (i.e. family time, middle/high school time).
City Staff Liaison Gary advised that adult chaperones will definitely be needed for the event. She asked the committee to present solid plans at the February Youth Commission meeting so that it can be voted upon.
6. ACTION ITEM: Discussion regarding visiting local middle schools to increase middle school student involvement with the Youth Commission and establish a committee to coordinate. (A. Spears)
Due to Commissioner Spears’ absence, Commissioner A. Strauss advised that the Youth Commission is composed of high school and middle school students. In some years, the middle school representation has been minimal. The Youth Commission has established a committee whose objective is to reach out to middle school students by visiting the schools and making presentations to the leadership classes, or possibly to PE classes. The visits are a perfect opportunity to educate about the Youth Commission and provide examples of what the commission does for the community. Flyers are distributed so that the information makes its way home to the parents and they can discuss it further with their child. A new committee needs to be established to continue to reach out to the middle schools.
Commissioner A. Strauss commented that she still recalls the presentation by youth commissioners when she was in middle school. The personal visit made a lasting impression on her. Now, as a commissioner, she views it as a good opportunity to make contact with teachers and establish relationships that can help promote the Youth Commission and its events.
Volunteers for the School Outreach Committee are Commissioners Conder, Cushing, A. Strauss, Wallace with Commissioner Marquez to serve as Chairperson and Adult Advisor Theoc.
Motion to approve the formation of the School Outreach Committee comprised of Commissioners Conder, Cushing, A. Strauss, Wallace with Commissioner Marquez to serve as Chairperson and Adult Advisor Theoc.
7. ACTION ITEM: Approve proposed revisions of the Youth Commission by-Laws. (M. Marquez)
Commissioner Marquez advised that the Youth Commission By-Laws were last updated in February 2010. The By-Laws are being updated due to the new interview process for selecting youth commissioners. City Staff Liaison Gary stated that the standing committee language changed slightly for the interview process and the newly created Interview Committee has been included.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445