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YCMinutes.120513




CITY OF BRENTWOOD
YOUTH COMMISSION
SPECIAL MEETING MINUTES
WEDNESDAY, 7:00 P.M.
DECEMBER 5, 2012
CITY COUNCIL CHAMBER
150 CITY PARK WAY

CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:05 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Present: Conder, Foley, Marquez, Montes, Olveda, A. Strauss, J. Strauss, Z. Strauss, Kraeber, Popoola, Peart, Gary
Absent: Cushing, Spears, Theoc

PRESENTATION(S)
Council Member Eric Stonebarger performed the Oath of Office and installation of Commissioner Jordyn Foley.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve special meeting minutes of September 26, 2012. (J. Strauss)
2. Accept Fiscal Status for 2012/13 budget year. (A. Spears)

Motion to approve the consent calendar.

Moved by A. Strauss; seconded by Montes.

Vote: 8-0-0-2
Yes: Conder, Foley, Marquez, Montes, Olveda, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Cushing, Spears

SCHEDULED MATTERS
3. DISCUSSION ITEM: Review of the November 9, 2012 fundraiser dance. (J. Strauss)

Chairperson J. Strauss advised that the dance was not a successful event. The event earned a couple hundred dollars but also incurred an expense for the giveaway item of customized sunglasses. A discussion followed concerning advertising, marketing, ideas to include a rock band, and an event for high school students.

4. DISCUSSION ITEM: Recap from the Commissioners who volunteered at Hometown Halloween on Saturday, October 27, 2012. (A. Spears)

Commissioner Z. Strauss presented the agenda item as Commissioner Spears is absent. He advised that Commissioners Spears, Montes and Cushing participated with him at the Hometown Halloween event and gave away customized Frisbees. The children liked the item and the supply of 1,000 Frisbees ran out. They also distributed flyers to promote the City Christmas Tree Lighting event.

City Staff Liaison stated that there needs to be a better participation of commissioners and advisors as this event is a means to promote the Youth Commission and there needs to be an improved presence at the booth.

5. ACTION ITEM: Update from the Teen Town Hall Committee regarding the “Let Your Voice Be Heard” teen forum and select a new date for the event. (A. Strauss)

Commissioner A. Strauss advised the Teen Town Hall was originally scheduled for October 25, 2012 but there wasn’t sufficient time to plan it after returning from fall break. She recommends considering new dates and wants to have a better planning schedule with sufficient time to execute it. She advised that it will require the assistance of the entire commission to properly plan the event.

Motion to consider April 10 and April 17, 2013 as possible dates for the Teen Town Hall event.

Moved by Marquez; seconded by Conder.

Vote: 8-0-0-2
Yes: Conder, Foley, Marquez, Montes, Olveda, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Cushing, Spears

6. ACTION ITEM: Discuss the Youth Commissioners’ availability to attend the regularly scheduled Youth Commission meeting on January 2, 2013 due to Winter Break and approve new date if needed.
(A. Spears)

Commissioner J. Strauss presented the agenda item as Commissioner Spears is absent. He advised that the January meeting occurs over winter break and an alternate date would need to be selected if it’s determined that there won’t be enough commissioners present for a quorum.

Motion to change the regularly scheduled meeting from January 2, 2013 to January 9, 2013 due to winter break.

Moved by A. Strauss; seconded by Olveda.

Vote: 8-0-0-2
Yes: Conder, Foley, Marquez, Montes, Olveda, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Cushing, Spears

7. ACTION ITEM: Approve 2013 Youth Commission meeting dates and locations. (M. Conder)

Commissioner Conder advised that a motion is need to approve the list of 2013 meeting dates.

Moved by Marquez; seconded by A. Strauss.

Vote: 8-0-0-2
Yes: Conder, Foley, Marquez, Montes, Olveda, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Cushing, Spears

COMMISSIONER COMMENTS
Commissioner A. Strauss asked her committee to watch for emails from her concerning the Teen Town Hall.

Chairperson J. Strauss asked the commissioners to think of future fundraising ideas.

STAFF COMMENTS
City Staff Liaison Gary thanked Commissioner Olveda for volunteering at the Christmas Tree Lighting event. The event was well attended with 700 – 800 guests. There were a lot of volunteers from the Heritage Leadership class, high school students that needed volunteer hours, and other volunteers. The Youth Commission involvement was missed this year.

She also advised that some commissioners did not attend the ethics training. Those that didn’t attend it should’ve been sent an email with instructions of how to complete it online. She asked that they complete the training as requested.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee
Teen Town Hall
Scholarship

ADJOURNMENT
Motion to adjourn the meeting at 7:59 p.m.

Moved by A. Strauss; seconded by Conder.

Vote: 8-0-0-2
Yes: Conder, Foley, Marquez, Montes, Olveda, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Cushing, Spears

Respectfully submitted,

Michelle Inglis
Administrative Assistant II

 

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov