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YCMinutes.090512


CITY OF BRENTWOOD
YOUTH COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, 7:00 P.M.
SEPTEMBER 5, 2012
CITY COUNCIL CHAMBER
150 CITY PARK WAY

CALL TO ORDER
Vice Chairperson Z. Strauss called the meeting to order at 7:07 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Present: Conder, Cushing, Montes, Olveda, Spears, A. Strauss, Z. Strauss, Kraeber, Popoola, Theoc, Peart, Barry
Absent: Marquez, J. Strauss, Wallace

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of August 1, 2012. (J. Strauss)
2. Accept Fiscal Status for 2012/13 budget year. (D. Cushing)

Motion to approve the consent calendar.

Moved by A. Strauss; seconded by A. Spears.

Vote: 7-0-0-3
Yes: Conder, Cushing, Montes, Olveda, Spears, A. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Marquez, J. Strauss, Wallace

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Commission Social Committee on the social scheduled for September 26, 2012. (M. Marquez)

Discussion Item #3 pulled and requested to move after Action Item #10.

4. ACTION ITEM: Discuss the Youth Commissioners’ availability to attend the regularly scheduled Youth Commission meeting on October 3, 2012 due to Fall Break and approve a new date, if needed. (S. Barry)

Motion to change the regularly scheduled Youth Commission meeting from October 3, 2012 to September 26, 2012, after the Youth Commission Social.

Moved by A. Strauss; seconded by Conder.

Vote: 7-0-0-3
Yes: Conder, Cushing, Montes, Olveda, Spears, A. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Marquez, J. Strauss, Wallace

5. ACTION ITEM: Update from the Fundraising Committee and approve a date for the fall/winter fundraiser dance. (J. Strauss)

Motion to approve Friday, November 9, 2012 at the Brentwood Senior Activity Center for the Youth Commission dance fundraiser.

Moved by Cushing; seconded by A. Strauss.

Vote: 7-0-0-3
Yes: Conder, Cushing, Montes, Olveda, Spears, A. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Marquez, J. Strauss, Wallace

6. ACTION ITEM: Update from the Teen Town Hall Committee and approve the date of Thursday, October 25, 2012 for the event. (A. Strauss)

7:25 p.m. Chairperson J. Strauss arrived
7:26 p.m. Commissioner Marquez arrived

Motion to approve the Teen Town Hall scheduled for October 25, 2012 from 6:30 – 8:00 p.m.

Moved by Conder; seconded by Olveda.

Vote: 9-0-0-1
Yes: Conder, Cushing, Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Wallace

7. ACTION ITEM: Accept the resignation of Youth Commissioner Veronika Wallace and recommend appointing an alternate as her replacement, in the order determined by the interview panel. (S. Barry)

Motion to accept the resignation of Youth Commissioner Veronika Wallace and recommend appointing an alternate as her replacement, in the order determined by the interview panel.

Moved by A. Strauss; seconded by Marquez.

Vote: 9-0-0-1
Yes: Conder, Cushing, Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Wallace

8. ACTION ITEM: Determine the Youth Commissioners’ interest in volunteering at the Brentwood Police Activities League’s BMX Competition at the Brentwood Skate/BMX Park scheduled for Saturday, October 6, 2012. (J. Strauss)

Chair Strauss corrected the event date, which was previously provided for the competition, to be Saturday, October 20, 2012 and he circulated an event flyer. Commissioners Conder, Montes, Spears, J. Strauss, Z. Strauss and Adult Advisor Theoc expressed availability to volunteer at the event.

Motion to approve the Youth Commission’s interest in volunteering at the Brentwood Police Activities League’s BMX Competition at the Brentwood Skate/BMX Park scheduled for Saturday, October 20, 2012.

Moved by A. Strauss; seconded by Cushing.

Vote: 9-0-0-1
Yes: Conder, Cushing, Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Wallace

9. ACTION ITEM: Determine the Youth Commissioners’ interest in participating in the Liberty Homecoming Parade on September 14, 2012 and the Heritage Homecoming Parade on September 21, 2012 and request staff to complete the required applications. (A. Spears)

Commissioner A. Spears corrected the date of the Heritage Homecoming Parade to be Thursday, September 20, 2012. Commissioners Conder, Cushing, Olveda, Spears, A. Strauss, and Z. Strauss expressed availability to volunteer at the Liberty Homecoming Parade. Commissioners Conder, Montes and possibly Marquez expressed availability to volunteer at the Heritage Homecoming Parade.

Motion to approve the Youth Commission’s interest and direct staff to submit the applications to participate in the Liberty Homecoming Parade on September 14, 2012 and the Heritage Homecoming Parade on September 20, 2012.
Moved by Marquez; seconded by Spears.

Vote: 9-0-0-1
Yes: Conder, Cushing, Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Wallace

10. ACTION ITEM: Approve the application fee of $40 for a booth at the Hometown Halloween event to be held on October 27, 2012. (S. Barry)

Commissioners Cushing, Montes, Olveda, Spears, J. Strauss, Z. Strauss and Adult Advisor Kraeber expressed availability to volunteer at the Hometown Halloween.

Motion to approve the application fee of $40 for a booth at the Hometown Halloween event to be held on October 27, 2012.

Moved by Z. Strauss; seconded by A. Strauss.

Vote: 9-0-0-1
Yes: Conder, Cushing, Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Wallace

3. DISCUSSION ITEM: Update from the Youth Commission Social Committee on the social scheduled for September 26, 2012. (M. Marquez)

Commissioner Marquez attempted to contact school staff but the emails were undeliverable. She will make attempts again. The theme will be “Who are the Youth Leaders in our Community.” Acting City Staff Liaison has a guest list and she distributed a sample invitation.

COMMISSIONER COMMENTS
Commissioner A. Strauss reminded the commissioners to line-up chaperones to volunteer at the dance. Chair J. Strauss advised that advertisements should start a month prior. Chair J. Strauss reiterated that more than four volunteers are needed for the BMX Competition.

STAFF COMMENTS
Acting City Staff Liaison Barry advised that the Youth Commission minutes are now in an action format which primarily will only present the title, motion and vote.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee
Teen Town Hall
BMX Competition
Youth Commission Social Recap
Homecoming Recap
Hometown Halloween

ADJOURNMENT
Motion to adjourn the meeting at 8:07 p.m.
Moved by A. Strauss; seconded by Conder.

Vote: 9-0-0-1
Yes: Conder, Cushing, Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Wallace

Respectfully submitted,

Michelle Inglis
Administrative Assistant II


City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov