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YCMinutes.080112


CITY OF BRENTWOOD
YOUTH COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, 7:00 P.M.
AUGUST 1, 2012
CITY COUNCIL CHAMBER
150 CITY PARK WAY

CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:05 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Present: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss, Kraeber, Theoc, Peart, Barry
Absent: Conder, Cushing, Wallace

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of June 6, 2012. (J. Strauss)
2. Accept Fiscal Status for 2012/13 budget year. (D. Cushing)

Motion to approve the consent calendar.

Moved by Montes; seconded by A. Strauss.

Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

SCHEDULED MATTERS
3. ACTION ITEM: Discuss the Youth Commission’s ideas and possible dates for a Teen Town Hall or Forum and select a committee and chair to start planning the event. (A. Strauss)

Motion to approve hosting a Teen Community Forum and create a committee comprised of Commissioners Marquez, Montes, Olveda, Z. Strauss, with A. Strauss serving as chairperson and Adult Advisor Theoc.

Moved by A. Strauss; seconded by Spears.
Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

4. DISCUSSION ITEM: Discuss the Youth Commission’s interest in planning a fall/winter fundraising event so that the Fundraising Committee can meet to start planning. (J. Strauss)

Commissioner J. Strauss opened the item for discussion. The commissioners expressed an interest in hosting a dance in the fall. Staff will research facility availability and report back to the commission.

5. ACTION ITEM: Discuss and approve a date for the Youth Commission Social and budget not to exceed $300 for event supplies, and select a committee and chair to plan event details (M. Marquez)

Motion to approve hosting a Youth Commission Social on September 26, 2012 at the Brentwood Community Center; approve a budget not to exceed $300; and create a committee comprised for Commissioners A. Strauss, Spears, Montes with Marquez serving as chairperson and Adult Advisor Kraeber.

Moved by Marquez; seconded by Montes.

Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

6. ACTION ITEM: Accept the recommendation of a new adult advisor and recommend their approval by City Council. (S. Barry)

Motion to approve a new adult advisor Ola Popoola.

Moved by A. Strauss; seconded by Marquez.

Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

7. ACTION ITEM: Approve the purchase of Youth Commission apparel for the new commissioners, not to exceed $350.00. (V. Wallace)

Motion to approve a budget not to exceed $350 for apparel for new youth commissioners.

Moved by A. Strauss; seconded by Montes.

Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

8. ACTION ITEM: Nominations and selection of Youth Commission Executive Committee for 2012/13. (S. Barry)

Motion to approve Jack Strauss for Chairperson; Zach Strauss for Vice Chairperson; Allison Strauss for Secretary; and Allyson Spears for Treasurer for the Youth Commission Executive Committee for the 2012/2013 fiscal year.

Moved by A. Strauss; seconded by Montes.

Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

COMMISSIONER COMMENTS
Chair J. Strauss announced that the PAL Board has asked for the Youth Commission to volunteer at their BMX Competition on Saturday, October 6, 2012.

Chair J. Strauss welcomed Youth Commissioner Gabe Olveda to the Youth Commission.

STAFF COMMENTS
Acting City Staff Liaison Barry advised that the Youth Commission received a letter from a college student requesting a donation. Staff will respond with a letter explaining that the Youth Commission Scholarship Program is for high school students only. Staff also advised that applications will need to be submitted if the Youth Commission participates in the homecoming parades for Liberty and Heritage High School. Staff distributed a sample of the flying disc that will be the Youth Commission giveaway at Hometown Halloween. Staff requested to be notified if the commissioners will not be attending the meeting. Staff advised that City Staff Liaison Gary had her baby boy. Staff welcomed Ola Popoola as the new adult advisor.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee
Youth Commission Social
Teen Town Hall
Homecoming Parades
BMX Competition

ADJOURNMENT
Motion to adjourn the meeting at 8:38 p.m.
Moved by Marquez; seconded by Olveda.

Vote: 7-0-0-3
Yes: Marquez, Montes, Olveda, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Conder, Cushing, Wallace

Respectfully submitted,

Michelle Inglis
Administrative Assistant II

 

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov