City of Brentwood
Home PageContact Us!Back

Calendar of Events | Current Agenda | Past Agendas | Meeting Minutes | Members | Members Photos
What is and how to get involved with Youth Commission? | By Laws
| Upcoming Events

 

YCMinutes.060612


CITY OF BRENTWOOD
YOUTH COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, 7:00 P.M.
JUNE 6, 2012
CITY COUNCIL CHAMBER
150 CITY PARK WAY

CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:02 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Commissioners Megan Conder, Madisun Marquez, Kimberly Montes, Paige Ross, Allyson Spears, Allison Strauss, Jack Strauss and Zachary Strauss were present. Commissioners Dakota Cushing and Veronika Wallace were absent. Adult Advisors Vince Kraeber and Jimmy Theoc were present. Police Liaison Chris Peart was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
Chair J. Strauss announced that scholarship winners Lei Wei and Paige Lange were in the audience. Ms. Wei and Ms. Lange thanked the Youth Commission for the scholarship awards.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of May 2, 2012. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.
Moved by Ross; seconded by A. Strauss.

Vote: 8-0-0-2
Yes: Conder, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: 0
Absent: Cushing, Wallace

SCHEDULED MATTERS
3. DISCUSSION ITEM: Review the Tour de Starbucks Fundraiser held Saturday, May 12, 2012 and the Blues, Brews and BBQs event held Saturday and Sunday, May 26-27, 2012. (M. Marquez)

Commissioner Marquez advised that the Tour de Starbucks event went amazingly well. There were plenty of commissioners to help as their assigned posts and to run the raffle prizes. She recommended that the registration list should be alphabetized to help expedite the check-in process.

Commissioner A. Strauss commented that some commissioners weren’t very busy at the snack locations.

Commissioner Marquez advised that the Youth Commission wasn’t on the volunteer lists for the Blues, Brews and BBQs event. She recommended that the Youth Commission have a booth of its own and run an activity instead of general event volunteer crew.

The commissioners and advisors expressed their frustration regarding how much time was wasted trying to figure out where to go and that the Youth Commission wasn’t included on the volunteer lists.

Commissioner Montes went on Sunday but found that the Heritage Cheer group had taken charge of the Kids Zone. Since there was a lack of direction, some commissioners and advisors worked various activities and others decided not to show as there wasn’t anything for them to do.

Chair J. Strauss will inquire at the next PAL Board meeting regarding the problems encountered this year.

4. ACTION ITEM: Discuss date options for the Youth Commission’s regularly scheduled July meeting as it falls on the July 4th holiday and approve either a new meeting date or cancel the regular July meeting. (A. Spears)

Commissioner A. Spears advised that the regular July meeting falls on the July 4th holiday. The commission should discuss a new date or cancel the meeting. A minimum of six commissioners in required for a quorum.

Due to various summer vacations, the consensus was to cancel the July meeting.

7:21 p.m. Commissioner Wallace arrived.

Motion to cancel the July Youth Commission meeting.
Moved by Marquez; seconded by Montes.

Vote: 8-0-0-2
Yes: Conder, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss
No: 0
Abstain: Wallace (She arrived just before the vote and did not cast a vote)
Absent: Cushing

5. DISCUSSION ITEM: Discuss the Youth Commissioners’ interest in offering a Teen Town Hall in the fall to encourage youth in the community to express their ideas, needs and discuss relevant issues. (B. Gary)

City Staff Liaison Gary advised that she had attended a workshop at the YAC Attack Conference in March in which another youth commission had shared their experience with hosting a Teen Town Hall meeting. The event is designed to obtain feedback from youth as to what they would like to see offered in the community. She described that their event placed large post-it sheets with questions for attendees to answer anonymously and had a segment with open microphone discussion.

The idea to host a similar event received positive feedback and was viewed as a great way to showcase the Youth Commission. It was requested to discuss the event at the August meeting and establish a planning committee.

6. ACTION ITEM: Discuss the Youth Commissioner’s interest in participating in the Brentwood Chamber of Commerce Hometown Halloween event, tentatively scheduled for Saturday, October 27, 2012 and if interested in participating, approved the expenditure of funds, not to exceed $700, for booth space and giveaway items. (V. Wallace)

Commissioner Wallace described Hometown Halloween as a good way to promote small businesses. Last year, the Youth Commission distributed Smencils®. The Youth Commission needs to decide if they want to participate again this year.

City Staff Liaison Gary distributed a flyer with giveaway ideas. She would like the Youth Commission to decide on an item so that it can be purchased with funds in this budget year. The bottom four items can be personalized, which is preferred so as to promote the Youth Commission. The Frisbee was preferred by most as it has a longer shelf life and the name would be more visible.

Motion to approve the Youth Commission’s interest to participate in the Brentwood Chamber of Commerce Hometown Halloween event scheduled for Saturday, October 27, 2012 and approve a budget not to exceed $800 for the giveaway and booth space.
Moved by A. Strauss; seconded by Wallace.

Vote: 9-0-0-1
Yes: Conder, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing

7. ACTION ITEM: Accept the recommendation of new or renewed commissioners and recommend their approval by City Council. (B. Gary)

City Staff Liaison Gary advised that three commissioner positions became vacant due to term expirations. During the application process, thirteen commissioner applications were received. There weren’t any adult applications submitted. The interview panel convened on May 5, 2012 to interview the applicants. The final selections were based on a scoring system.

Motion to accept the recommendation of the new or renewed commissioners and recommend their approval by City Council.
Moved by Wallace; seconded by Montes.

Vote: 7-0-2-1
Yes: Conder, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: J. Strauss, Marquez
Absent: Cushing

COMMISSIONER COMMENTS
Chair J. Strauss apologized for the problems at the Blues, Brews and BBQs event.

STAFF COMMENTS
City Staff Liaison Gary introduced Sue Barry, Recreation Supervisor. She explained that Ms. Barry will be the temporary staff liaison to the Youth Commission during her leave of absence. She encouraged the Youth Commissioners to discuss the vacant adult advisor position with people and encourage them to submit an application. Lastly, she thanked Commissioner Ross for her service to the Youth Commission.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee
Teen Town Hall
Hometown Halloween
Get to Know the Youth Commission Social
Homecoming Parades for Liberty and Heritage

ADJOURNMENT
Motion to adjourn the meeting at 8:06 p.m.
Moved by Marquez; seconded by Ross.

Vote: 9-0-0-1
Yes: Conder, Marquez, Montes, Ross, Spears, A. Strauss, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing

Respectfully submitted,

Michelle Inglis
Administrative Assistant II

 

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov