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Youth Commission Minutes - December 7, 2011

CITY OF BRENTWOOD
YOUTH COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, 7:00 P.M.
DECEMBER 7, 2011
COUNCIL CHAMBERS
101 B SAND CREEK ROAD


CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:06 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Commissioners Megan Conder, Kimberly Montes, Paige Ross, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioners Dakota Cushing, Madisun Marquez Allyson Spears and Allison Strauss were absent. Adult Advisors Vince Kraeber and Jimmy Theoc were present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
Chair J. Strauss welcomed Jimmy Theoc as the new adult advisor to the Brentwood Youth Commission.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of November 2, 2011. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.
Moved by Ross; seconded by Conder.

Vote: 6-0-0-4
Yes: Conder, Montes, Ross, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing, Marquez, A. Strauss, Spears

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross reiterated that it was decided at the last Youth Commission meeting to change the Youth Leadership Conference date to September 2012. The committee proposes the dates of September 14, 15, 21 and 22, 2012. The committee needs to decide if the event should take place on a Friday or Saturday. She advised that the high school teachers have been responsive to her inquiries and appear interested in the event. The middle school teachers have not been responsive.

4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)

Commissioner Montes advised that only one school attended the last committee meeting. The committee has decided to try a new approach to gather information about the school’s activities. Commissioner Montes will email the leadership advisors and request the school’s master calendar for the next three months. If she doesn’t receive a response, she will visit the schools. The committee will inquire about the school site meetings and try to attend them to discuss the Youth Commission.

Commissioner Marquez arrived at 7:17 p.m.

5. ACTION ITEM: Discuss Youth Commissioners’ availability to attend the regularly scheduled Youth Commission meeting on January 4, 2012 due to Winter Break and approve new date if needed. (A. Spears)

Due to Commissioner Spears’ absence, Commissioner Z. Strauss advised that the regularly scheduled Youth Commission scheduled for January 4, 2012 occurs during Winter Break. The commissioners could consider rescheduling the meeting to January 11, 2012 as school will be back in session.

Two of the seven commissioners in attendance would not be able to attend the regularly scheduled meeting on January 4, 2012. This would not provide a quorum for the meeting.

Motion to move the regularly scheduled Youth Commission meeting of January 4, 2012 to January 11, 2012.
Moved by Z. Strauss; seconded by Ross.

Vote: 7-0-0-3
Yes: Conder, Marquez, Montes, Ross, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing, A. Strauss, Spears

6. ACTION ITEM: Approve proposed revisions for selection new commissioners. (B. Gary)

City Staff Liaison Gary advised that staff report is essentially the same as the one from the November meeting. At the November meeting, it was discussed who would be on the interview panel for youth commissioner vacancies. She advised staff that the Youth Commission requested that the youth person on the panel is a current Brentwood Youth Commissioner. If this is accepted, the bylaws would need to be amended.

She advised that staff is agreeable to having one Brentwood Youth Commissioner on the panel. The commissioner would likely vary from year to year. City Staff Liaison Gary, along with the adult advisors, would select which commissioner would serve on the panel.

Motion to approve the proposed revisions to the commissioner selection process, exchanging the requirement on the interview panel from a youth commissioner from a surrounding city to a current Brentwood Youth Commissioner.
Moved by Marquez; seconded by Montes.

Vote: 7-0-0-3
Yes: Conder, Marquez, Montes, Ross, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing, A. Strauss, Spears

7. DISCUSSION ITEM: Update from the Fundraising Committee regarding any future fundraising needs and discuss ideas for future fundraisers. (J. Strauss)

Chair J. Strauss advised that the scholarship account has a current balance of approximately $7,200. In the past, the committee has hosted a middle school dance in the spring but it is open to other ideas.
A discussion continued with suggestions of hosting the night at the aquatics complex towards the end of the school year as there would be better advertising opportunities; hosting a middle school dance at the beginning of the school year to attract incoming students; and consider hosting a sporting event such as a Rock ‘n Bowl. City Staff Liaison Gary encouraged the committee to think of new fundraisers to keep things fresh. The committee is not required to host the same fundraisers from year to year. She asked the committee to meet to discuss other fundraising opportunities.

8. ACTION ITEM: Approve 2012 Youth Commission meeting dates and locations. (A. Strauss)

Due to Commissioner A. Strauss’ absence, Chair J. Strauss advised that the proposed 2012 regular meeting dates is attached to the staff report. He stated that some of meeting dates may get changed due to holiday and school calendar conflicts. City Staff Liaison advised the meeting date conflicts were Winter Break, which was discussed on an earlier agenda item; 4th of July holiday; and Fall Break.

Motion to approve the 2012 Youth Commission meeting dates and locations.
Moved by Conder; seconded by Wallace.

Vote: 7-0-0-3
Yes: Conder, Marquez, Montes, Ross, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing, A. Strauss, Spears

COMMISSIONER COMMENTS
Commissioner Ross proposed that the Youth Commission sponsor a multi-school competition, such as a canned food drive. Chair J. Strauss advised that the Fundraising Committee will meet to discuss other fundraising ideas.

STAFF COMMENTS
Adult Advisor Kraeber wished everyone a Merry Christmas. Adult Advisor Theoc stated that he’s happy to be a part of the Youth Commission. City Staff Liaison Gary advised that she will keep everyone updated regarding the Parks and Recreation Department’s move to the new Brentwood Community Center.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee Update
Youth Leadership Conference Committee
Middle School Visits
Youth Leadership Committee
Bylaws
Scholarship Inquiry from Schools

ADJOURNMENT
Motion to adjourn the meeting at 7:52 p.m.
Moved by Ross; seconded by Montes.

Vote: 7-0-0-3
Yes: Conder, Marquez, Montes, Ross, J. Strauss, Z. Strauss, Wallace
No: 0
Abstain: 0
Absent: Cushing, A. Strauss, Spears

Respectfully submitted,

Michelle Inglis
Administrative Assistant II


City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov