CITY OF BRENTWOOD
REGULAR MEETING MINUTES
WEDNESDAY, 7:00 P.M.
DECEMBER 7, 2011
101 B SAND CREEK ROAD
PLEDGE OF ALLEGIANCE
Commissioner Ross reiterated that it was decided at the last Youth Commission meeting to change the Youth Leadership Conference date to September 2012. The committee proposes the dates of September 14, 15, 21 and 22, 2012. The committee needs to decide if the event should take place on a Friday or Saturday. She advised that the high school teachers have been responsive to her inquiries and appear interested in the event. The middle school teachers have not been responsive.
4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)
Commissioner Montes advised that only one school attended the last committee meeting. The committee has decided to try a new approach to gather information about the school’s activities. Commissioner Montes will email the leadership advisors and request the school’s master calendar for the next three months. If she doesn’t receive a response, she will visit the schools. The committee will inquire about the school site meetings and try to attend them to discuss the Youth Commission.
Commissioner Marquez arrived at 7:17 p.m.
5. ACTION ITEM: Discuss Youth Commissioners’ availability to attend the regularly scheduled Youth Commission meeting on January 4, 2012 due to Winter Break and approve new date if needed. (A. Spears)
Due to Commissioner Spears’ absence, Commissioner Z. Strauss advised that the regularly scheduled Youth Commission scheduled for January 4, 2012 occurs during Winter Break. The commissioners could consider rescheduling the meeting to January 11, 2012 as school will be back in session.
Two of the seven commissioners in attendance would not be able to attend the regularly scheduled meeting on January 4, 2012. This would not provide a quorum for the meeting.
Motion to move the regularly scheduled Youth Commission meeting of January 4, 2012 to January 11, 2012.
6. ACTION ITEM: Approve proposed revisions for selection new commissioners. (B. Gary)
City Staff Liaison Gary advised that staff report is essentially the same as the one from the November meeting. At the November meeting, it was discussed who would be on the interview panel for youth commissioner vacancies. She advised staff that the Youth Commission requested that the youth person on the panel is a current Brentwood Youth Commissioner. If this is accepted, the bylaws would need to be amended.
She advised that staff is agreeable to having one Brentwood Youth Commissioner on the panel. The commissioner would likely vary from year to year. City Staff Liaison Gary, along with the adult advisors, would select which commissioner would serve on the panel.
Motion to approve the proposed revisions to the commissioner selection process, exchanging the requirement on the interview panel from a youth commissioner from a surrounding city to a current Brentwood Youth Commissioner.
7. DISCUSSION ITEM: Update from the Fundraising Committee regarding any future fundraising needs and discuss ideas for future fundraisers. (J. Strauss)
Chair J. Strauss advised that the scholarship account has a current balance of approximately $7,200. In the past, the committee has hosted a middle school dance in the spring but it is open to other ideas.
8. ACTION ITEM: Approve 2012 Youth Commission meeting dates and locations. (A. Strauss)
Due to Commissioner A. Strauss’ absence, Chair J. Strauss advised that the proposed 2012 regular meeting dates is attached to the staff report. He stated that some of meeting dates may get changed due to holiday and school calendar conflicts. City Staff Liaison advised the meeting date conflicts were Winter Break, which was discussed on an earlier agenda item; 4th of July holiday; and Fall Break.
Motion to approve the 2012 Youth Commission meeting dates and locations.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445