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Youth Commission Minutes - September 28, 2011
SPECIAL MEETING
Wednesday, September 28, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:14 p.m.

ROLL CALL
Commissioners Megan Conder, Dakota Cushing, Kimberly Montes, Paige Ross, Allyson Spears, Allison Strauss, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioner Madisun Marquez was absent. Adult Advisor Vince Kraeber was present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of September 7, 2011. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.

Motioned: Ross
Second: A. Strauss
Ayes: 9
Nays: 0
Absent: 1 - Marquez

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross advised that she met with City Staff Liaison Gary and discussed an action plan. The committee will check with the schools to verify that it’s approved for the students to miss a school day in order to attend the conference; establish how attendance will be taken at the event so that it’s accepted by the school district; decide who will pay for the substitute teachers; and determine what are the teachers’ objectives for their students to learn from the event. It was also discussed that the committee should focus on Liberty and Heritage High School and to not include Freedom High School as it hasn’t been included in past events. The committee learned that Freedom is hosting its own Youth Leadership Conference.

Commissioner Ross will follow-up with Keith Hawkins to confirm reservation and payment due dates.

A giveaway item for the attendees, such as lanyards or rubber bracelets, was discussed and it will be researched further.

4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)

Commissioner Montes advised that only one student attended the last committee meeting. Due to the low response rate, the committee is considering asking students to communicate via email or reduce attendance to four (4) times per school year.

7:25 p.m. Commissioner Marquez arrived.

Chairperson J. Strauss suggested trying to get Leadership Teachers to assist with communication. Commissioner Ross suggested doing a school site meeting at the respective schools or to attend their student council meetings. The committee would be making the extra effort to make contact. It would also increase visibility of the Youth Commission by having commissioners frequent the school campuses.

5. DISCUSSION ITEM: Review from the Fundraising Committee regarding the middle school dance fundraiser held Friday, September 9, 2011. (J. Strauss)

Chairperson J. Strauss advised that the middle school dance fundraiser held on Friday, September 9, 2011 went well. There were 201 paid attendees with $1,803.24 collected from ticket and concession sales.

City Staff Liaison advised that the money raised was almost the same as the last event. She has thank you notes for the commissioners to sign and give to their parents that assisted with chaperoning the event. She felt the dance went smoothly with only one incident, which was handled quickly. The theme and glow sticks were popular.

6. ACTION ITEM: Determine commissioners’ interest in participating in the Liberty Homecoming Parade on October 28, 2011 and request staff to complete required applications. (D. Cushing)

Commissioner Cushing advised that the Liberty Homecoming Parade is scheduled to be held on Friday, October 28, 2011. The Youth Commission needs to determine the interest of its members to participate in the parade and who is available for the event.

Commissioner A. Strauss expressed her concern that the Youth Commission wasn’t represented well at the previous homecoming parade as there was only one commissioner in the vehicle. If the Youth Commission commits to participate in an event, there needs to be a significant number of commissioners in attendance to make a proper showing.

The commissioners expressed their interest in participating in the Liberty Homecoming Parade. Commissioners Marquez, Spears, A. Strauss, J. Strauss and Z. Strauss stated their interest in attending the parade. Commissioner A. Spears volunteered her truck for the commissioners to use for the parade. Commissioners should wear their Youth Commission apparel and check-in at 5:15 p.m. at First and Birch Streets.

Motion to confirm the Youth Commission’s interest in participating in the Liberty Homecoming Parade to be held on October 28, 2011 and request staff to complete required application.

Motioned: A. Strauss
Second: Ross
Ayes: 10
Nays: 0
Absent: 0

7. DISCUSSION ITEM: Evaluate the “Who are the Youth Leaders in our Community” event held on September 7, 2011. (P. Ross)

Commissioner Ross advised that the Youth Commission social was held before the meeting on September 7, 2011. Overall, the event went well but attendance was lower than last year.

Commissioner Cushing suggested doing a large group ice breaker or a combination of large group and small group activities. She felt the small group icebreakers went too quickly. City Staff Liaison Gary would like to see the Youth Commission showcase its activities from the past year. They could present the list of activities, such as, the middle school dances, scholarship awards, community functions and volunteer events. Adult Advisor Kraeber agreed and thinks the attendees would like to hear more details about the Youth Commission.

8. DISCUSSION ITEM: Review which members will be available to assist with the Youth Commission booth at Hometown Halloween on Saturday, October 22, 2011. (B. Gary)

City Staff Liaison Gary advised that the annual Hometown Halloween event is scheduled to be held on October 22, 2011. Although the booth fee was approved at the last meeting, she hasn’t submitted the application pending confirmation that there will be enough commissioners to volunteer. She reiterated that event commitments need to have a proper representation on behalf of the Youth Commission.

By a show of hands, almost all of the commissioners are available as well as the adult advisor and police liaison. City Staff Liaison Gary will submit the application and payment of the booth fee. She will confirm the booth location and set-up time via email once the information is received from the Chamber of Commerce.

COMMISSIONER COMMENTS
Commissioner Conder shared with the commission that October is National Anti-Bullying Month. She recently watched a program regarding kids that are victims of bullying and how some are driven to suicide as an escape. She would like to Youth Commission to consider starting an anti-bullying program at the middle schools.

Police Liaison Peart advised that Officer Roger Wilson visits each middle school and does a bullying seminar. Commissioner Conder suggested placing boxes at the schools so kids can report bullies anonymously. Adult Advisor Kraeber suggested using peer support and mediation to help kids resolve matters amongst themselves. Police Liaison Peart advised that this method was implemented at Liberty High School this year.

Chairperson J. Strauss thanked the commissioners for help with the middle school dance fundraiser. He also thanked Commissioner Z. Strauss for help with the Play Day event. He advised the PAL Skate Wars event has been cancelled due to a lack of interest. PAL may consider hosting a BMX competition in the future. He congratulated Police Liaison Peart for being named the 2010 Officer of the Year.

STAFF COMMENTS
City Staff Liaison Gary reminded the commission that there will not be a meeting next week due to Fall Break. The next regularly scheduled meeting will be on November 2, 2011.

REQUEST FOR FUTURE AGENDA ITEMS
Youth Leadership Conference Committee
Hometown Halloween
Liberty Homecoming Parade
Youth Leadership Committee
Christmas Tree Lighting

ADJOURNMENT
Meeting adjourned at 8:03 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov