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Youth Commission Minutes - September 7, 2011
REGULAR MEETING
Wednesday, September 7, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:20 p.m.

ROLL CALL
Commissioners Megan Conder, Dakota Cushing, Paige Ross, Allyson Spears, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioner Madisun Marquez, Kimberly Montes and Allison Strauss were absent. Adult Advisor Vince Kraeber was present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Vice Mayor Barr performed the Oath of Office and installation of Commissioner Megan Conder and Adult Advisor Vince Kraeber.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
Greg Robinson, Police Activities League Board Member, thanked the Youth Commission for their support of the PAL Sk8warz in past years. He extended an invitation to the Youth Commissioners to volunteer at this year’s event on Saturday, October 1, 2011.

CONSENT CALENDAR
1. Approve regular meeting minutes of August 3, 2011. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.

Motioned: Ross
Second: Spears
Ayes: 7
Nays: 0
Absent: 3 - Marquez, Montes, A. Strauss

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross advised that she has been in contact with Keith Hawkins who is available to be the keynote speaker at the Youth Leadership Conference. She advised that his speaking fee is $1,900. For this fee, he would also conduct a breakout session and present the closing remarks. She has received favorable responses from Liberty and Freedom High School teachers that are interested in the event. The schools prefer that the admission fee is an individual, per student, fee. It remains to be determined if the students would pay the fee or if the class budget would pay for the student admissions.

7:30 p.m. Commissioner A. Strauss arrived.

City Staff Liaison Gary advised that the Special Services budget is available to help with the keynote speaker fee.

4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)

Commissioner Wallace presented the agenda item as Commissioner Montes was absent. She advised that one student from Liberty High School attended the committee meeting and presented the school’s activities. Commissioner Wallace advised the commission of Liberty’s planned events for October and November.

Chairperson J. Strauss encouraged Commissioner Wallace to continue to promote the function of the Youth Leadership Committee to teachers and invite them to attend a committee and/or a Youth Commission meeting.

5. DISCUSSION ITEM: Report from the Youth Commission Fundraising Committee regarding the middle school dance fundraiser scheduled for Friday, September 9, 2011. (J. Strauss)

Chairperson J. Strauss advised that the middle school dance fundraiser is scheduled for this Friday, September 9, 2011. He reminded the commissioners to bring at least one adult chaperone. The maximum number of attendees will be 250 students. He asked the commissioners to arrive between 4:00 – 4:30 p.m. to assist with set-up.

6. ACTION ITEM: Determine commissioners’ interest in participating in the Heritage Homecoming Parade on September 22, 2011 and Liberty Homecoming Parade on October 28, 2011 and request staff to complete required applications. (D. Cushing)

Commissioner Cushing advised that the Heritage Homecoming Parade is scheduled to be held on Thursday, September 22, 2011 and the Liberty Homecoming Parade is scheduled to be held on Friday, October 28, 2011. The Youth Commission needs to determine the interest of its members to participate in the events and gain a general idea of who is available for either event. Some commissioners are unable to represent the Youth Commission as they are already involved in the parade as a representative for their leadership classes. However, other commissioners expressed an interest in participating in the parades. Commissioners will communicate by email to determine who is available for the Heritage Homecoming Parade as the event occurs before the next scheduled Youth Commission meeting.

Motion to confirm the Youth Commission’s interest in participating in the Heritage Homecoming Parade to be held on September 22, 2011 and the Liberty Homecoming Parade to be held on October 28, 2011 and request staff to complete required applications.

Motioned: Ross
Second: A. Strauss
Ayes: 8
Nays: 0
Absent: 2 - Marquez, Montes

7. ACTION ITEM: Discuss Youth Commissioners’ availability to attend the regularly scheduled Youth Commission meeting on October 5, 2011 due to Fall Break and approve new date if needed. (Z. Strauss)

Commissioner Z. Strauss advised that the regularly scheduled Youth Commission meeting of October 5, 2011 occurs during Fall Break. A quorum of at least six commissioners is required in order to hold a Youth Commission meeting. The consensus of the commissioners present is that there would not be a quorum available on that date. As such, he presented alternative dates of Wednesdays, September 28, October 12 and October 19. The commissioners preferred the date of September 28, 2011 at 7:00 p.m. as it occurs before the break and has a less chance of creating schedule conflicts.

Motion to move the regularly scheduled Youth Commission meeting of October 5, 2011 to be held on September 28, 2011 at 7:00 p.m.

Motioned: Ross
Second: Wallace
Ayes: 8
Nays: 0
Absent: 2 - Marquez, Montes

City Staff Liaison Gary explained that the regularly scheduled October meeting will be noticed as officially cancelled and a special meeting of September 28, 2011 will be scheduled.

8. ACTION ITEM: Approve the application fee of $35 for a booth at the Hometown Halloween event to be held on Saturday, October 22, 2011. (B. Gary)

City Staff Liaison Gary advised that the Youth Commission has the option to have a booth and participate in the Chamber of Commerce Hometown Halloween event to be held on Saturday, October 22, 2011. The event is an opportunity to promote the Youth Commission and hand-out a giveaway item at the safe trick-or-treating event. She inquired about commissioner availability. A couple of commissioners will not be available. The general consensus of the remaining commissioners is that they want to participate at this year’s event.

Adult Advisor Kraeber felt it would be a good advertising opportunity for the Youth Commission at a nominal fee.

Chair Strauss advised that the fee could be approved at this meeting and volunteers would be determined at the Special Youth Commission meeting to be held on September 28, 2011.

Motion to approve the Youth Commission’s involvement at the Hometown Halloween event to be held on Saturday, October 22, 2011 and approve the application fee of $35.

Motioned: A. Strauss
Second: Cushing
Ayes: 8
Nays: 0
Absent: 2 - Marquez, Montes

9. DISCUSSION ITEM: Update on the PAL Sk8warz Skateboard Competition to be held on Saturday, October 1, 2011 and the Youth Commission’s responsibilities. (J. Strauss)

Chairperson J. Strauss advised that the skate competition is an annual event hosted by PAL and assisted by the Youth Commission. In the past, youth commissioners have volunteered to assist with registration, scoring, facilitating judging and timing of the rounds. In exchange for their assistance, the Youth Commission has received a portion of the event proceeds as a donation for the Youth Commission Scholarship Fund. He will confirm the percentage of the split for this year’s event. He advised there will be prizes awarded for first, second and third place finishers in each age division. This year, there will be a break in the scheduled competition for spectators to watch a BMX exhibition. After the next PAL Board Meeting, he will advise the youth commissioners of the hours that their volunteer assistance will be required.

Adult Advisor Kraeber inquired if there will be concessions at the event. It was confirmed that PAL is running the concessions. He also inquired if there would be any opportunity to advertise or promote the Youth Commission’s involvement at the event. Chairperson J. Strauss advised that the Youth Commission can hang its banner on the fence surrounding the skate park.

10. ACTION ITEM: Accept the recommendation of a new adult advisor and recommend their approval by City Council. (B. Gary)

City Staff Liaison Gary advised that the candidate withdrew her application for the adult advisor position as she felt that she didn’t have the time available to commit to the position.

Motion to not consider the new adult advisor based on the candidate’s withdrawal of her application.

Motioned: Ross
Second: Wallace
Ayes: 8
Nays: 0
Absent: 2 - Marquez, Montes

COMMISSIONER COMMENTS
Chair J. Strauss asked the commissioners to be prepared for the middle school dance scheduled for this Friday, arrive by 4:30 p.m. for setup, and bring chaperones. He asked Commissioner Ross to continue to work on the Youth Leadership Conference and securing speakers. He advised that homecoming parade participants remain to be determined. He will provide additional details on the skate competition at the next Youth Commission meeting.

STAFF COMMENTS
City Staff Liaison Gary reminded the commissioners and adult advisor to pick-up their apparel items at the conclusion of tonight’s meeting. She reminded the commissioners that the Parks and Recreation Department’s Play Day is scheduled for September 24, 2011 and Youth Commission volunteers will be greatly appreciated. The event will be a perfect opportunity to celebrate the Playful City USA designation that has been awarded to the City of Brentwood for a fourth year in a row.

REQUEST FOR FUTURE AGENDA ITEMS
Liberty Homecoming Parade
Sk8warz Skate Competition
Hometown Halloween
Youth Leadership Conference Committee
Youth Fundraising Committee
Youth Leadership Committee

ADJOURNMENT
Meeting adjourned at 8:16 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov