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Youth Commission Minutes - August 3, 2011
REGULAR MEETING
Wednesday, August 3, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
Chairperson J. Strauss called the meeting to order at 7:09 p.m.

ROLL CALL
Commissioners Megan Conder, Dakota Cushing, Madisun Marquez, Kimberly Montes, Paige Ross, Allison Strauss, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioner Allyson Spears was absent. Adult Advisor Vince Kraeber was present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
Chairperson J. Strauss welcomed Commissioner Megan Conder to the Youth Commission and newly appointed Adult Advisor Vince Kraeber.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of July 6, 2011. (J. Strauss)
2. Accept Fiscal Status for 2011/12 budget year. (D. Cushing)

Motion to approve the consent calendar.

Motioned: A. Strauss
Second: Ross
Ayes: 9
Nays: 0
Absent: 1 - Spears

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross advised that they are trying to secure speakers. She inquired if the invitations should be extended to Freedom High School students and if the new Brentwood Community Center had rooms available for the breakout sessions. The committee will discuss speakers and leadership teachers at their next meeting.

City Staff Liaison Gary affirmed that Freedom High School students should be invited to the event. She also advised that the new Brentwood Community Center has plenty of space to accommodate the breakout sessions. She offered to assist with contacting the leadership teachers.

4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)

Commissioner Montes advised that she has sent emails to the high school leadership teachers but hasn’t received any responses. She asked to use the Presentation Room for committee meetings at 6:00 p.m., prior to the Youth Commission meetings.

7:17 p.m. Commissioner Spears arrived.

She wants to invite the leadership advisors to attend the committee meetings with the students. She called the schools to determine the names of the advisors. She’ll continue to attempt to make contact.

5. DISCUSSION ITEM: Report from the Youth Commission Fundraising Committee regarding the middle school dance fundraiser scheduled for Friday, September 9, 2011. (J. Strauss)

Chairperson J. Strauss advised that the date for the middle school dance fundraiser has been changed from August 26, 2011 to September 9, 2011 due to other middle school events scheduled on the original date. He requested that the flyers contain the maximum number of tickets to be sold.

Commissioner Marquez inquired about a budget to purchase the glow sticks. City Staff Liaison Gary advised there is a small budget available.

Police Liaison Peart advised that the Police Explorers are already scheduled to work a football game and won’t be available to work the Youth Commission Dance. As such, more adult advisors will be needed to monitor the event.

Several commissioners volunteered to help with decorations, games, music and miscellaneous details. Chair J. Strauss advised that the committee will finalize the details and present them at the next meeting.

Chair J. Strauss confirmed that presale tickets will be available one week prior to the dance at a price of $7.00 per ticket. Tickets sold at the event will be $10.00.

The commissioners discussed other logistics that worked well at the last dance. They would like to use the white plastic fencing; pre-count the wristbands; and order fewer pizzas. They would like to lower the concession prices to $1.00 for waters and sodas and $1.00 per slice of pizza.

6. ACTION ITEM: Approve the date of September 7, 2011 for the Youth Commission Social and budget not to exceed $300 for event supplies, and select a committee and chair to plan event details. (M. Marquez)

Commissioner Marquez advised that the Youth Commission Social is an opportunity to invite City of Brentwood officials/staff/commissions, school board members, PAL Board members, community leaders, teachers, and school administrators to get to know the Youth Commission. Last year, ice breakers were used to promote more interaction. The Year in Review presentation played on the screen to provide additional information as to the Youth Commission’s accomplishments.

City Staff Liaison Gary will work with the committee regarding the invitations, mailing, food and beverage. The committee will be responsible for planning the ice breaker activities.

Commissioners that expressed an interest in serving on the Get to Know the Youth Commission Social Committee are Conder, Ross, Z. Strauss and Wallace, with Ross serving as the chairperson.

Motion to form the Get to Know the Youth Commission Social Committee with Commissioners Conder, Ross, Z. Strauss and Wallace, with Ross as the chairperson and to approve a budget not to exceed $300 for event supplies.

Motioned: Marquez
Second: Montes
Ayes: 10
Nays: 0
Absent: 0

7. ACTION ITEM: Approve additional members to the Youth Leadership Conference, Scholarship Fundraising and Youth Leadership Committees to fill vacancies. (V. Wallace)

Chairperson J. Strauss advised that several committees need new members.

Commissioners Z. Strauss, A. Strauss and Adult Advisor Kraeber volunteered to join the Scholarship Fundraising Committee.

Commissioner Wallace volunteered to join the Youth Leadership Committee.

Commissioners Cushing, A. Strauss and Adult Advisor Kraeber volunteered to join the Youth Leadership Conference Committee. Commissioner J. Strauss requested to be removed from the committee.

Motion to approve adding Commissioners Z. Strauss, A. Strauss and Adult Advisor Kraeber to the Scholarship Fundraising Committee; Commissioner Wallace to the Youth Leadership Committee; Commissioners Cushing, A. Strauss and Adult Advisor Kraeber to the Youth Leadership Conference Committee and remove Commissioner J. Strauss from the Youth Leadership Conference Committee.

Motioned: Ross
Second: Z. Strauss
Ayes: 10
Nays: 0
Absent: 0

8. ACTION ITEM: Determine commissioners’ interest in volunteering at the Brentwood Police Activities League’s Annual Skate Competition. (A. Spears)

Commissioner Spears advised that the Youth Commission has volunteered, in past years, at the PAL Skate Competition. The commission needs to decide if it is interested in volunteering again this year. The event is scheduled for October 1, 2011 from 7:00 a.m. to 3:00 p.m.

Chairperson J. Strauss advised that he attended that last PAL Board meeting. In the past, the commissioners helped with registration, distribute numbers, and tally the judge’s scores.

Commissioner Ross advised the commission that the event is on the first weekend of Fall Break.

City Staff Liaison Gary confirmed that the Youth Commission receives a one-third share of the proceeds for their volunteer efforts. They’re expecting a better turn-out due to improved advertising and reduced registration fees. The event will include a BMX demonstration. She asked Chairperson J. Strauss to clarify PAL’s expectations of the commissioners at the event.

The general consensus of the commissioners is that they want to participate at this year’s event.

Motion to approve the Youth Commission’s involvement at the Brentwood Police Activities League’s Annual Skate Competition on October 1, 2011.

Motioned: Montes
Second: Wallace
Ayes: 10
Nays: 0
Absent: 0

9. ACTION ITEM: Determine commissioners’ interest in volunteering at the Annual Play Day hosted by the Brentwood Parks and Recreation Department on Saturday, September 24, 2011. (A. Strauss)

Commissioner A. Strauss advised that the Youth Commission has volunteered, in past years, at the Park and Recreation Department’s Play Day event. The commissioners helped with games and projects for kids. This year’s event is scheduled for September 24, 2011 from 2:00 – 4:00 p.m.

The general consensus of the commissioners is that they want to participate at this year’s event.

Motion to approve the Youth Commission’s participation at the Annual Play Day hosted by the Brentwood Parks and Recreation Department on Saturday, September 24, 2011.

Motioned: Ross
Second: A. Strauss
Ayes: 10
Nays: 0
Absent: 0

COMMISSIONER COMMENTS
Chair J. Strauss advised that the Scholarship Fundraising Committee will meet to finalize the details for the dance event. He asked the Get to Know the Youth Commission Social Committee to meet with Barbie.

Commissioner Ross requested the Youth Leadership Conference Committee meet with her at the conclusion of tonight’s meeting.

STAFF COMMENTS
City Staff Liaison Gary accepted an invitation by a teacher from Adams Middle School to participate in their campus informational event on August 19, 2011 from 5:00 – 8:00 p.m. She invited commissioners to join her to promote the Youth Commission.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee
Review the Get to Know Youth Commission Social
PAL Liaison Update & Skate Competition
Play Task Force
Play Day
Youth Leadership Conference Committee
Youth Leadership Committee
Homecoming Parades for Heritage and Liberty
Hometown Halloween
October Meeting Availability (due to Fall Break)

ADJOURNMENT
Meeting adjourned at 8:16 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov