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Youth Commission Minutes - July 6, 2011
REGULAR MEETING
Wednesday, July 6, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
Commissioner Montes called the meeting to order at 7:05 p.m.

ROLL CALL
Commissioners Dakota Cushing, Madisun Marquez, Kimberly Montes, Paige Ross, Allyson Spears, Allison Strauss, Jack Strauss, Zachary Strauss and Veronika Wallace were present. Commissioner Megan Conder was absent. Police Liaison Chris Peart was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Vice Mayor Barr performed the Oath of Office and installation of Commissioners Dakota Cushing, Allison Strauss, Zachary Strauss and Veronika Wallace.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of June 1, 2011 and special meeting minutes of June 10, 2011. (K. Montes)
2. Accept Fiscal Status for 2011/12 budget year. (A. Spears)

Motion to approve the consent calendar.

Motioned: Marquez
Second: Ross
Ayes: 9
Nays: 0
Absent: 1 - Conder

SCHEDULED MATTERS
3. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross advised that the conference has been rescheduled to January 2012 in order to host the event at the new Brentwood Community Center. The tentative dates are January 20 and 27, 2012. The event would be held on a weekday with hours similar to those of a regular school day. The proposed theme is “How to” with possible topics of How to Get People Involved; How to Be Spirited; How to Be a Good Leader; How to Advertise; How to Motivate; How to Be Organized.

Commissioner J. Strauss asked the committee to work on finalizing a key note speaker.

4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (K. Montes)

Commissioner Montes advised that the committee has the notes from the prior committee members. The committee is looking to receive quarterly updates from the other youth leaders and organizations. The committee will send letters to the high school leadership teachers and classes to seek representatives.

City Liaison Gary suggested that the committee could meet quarterly before a regularly scheduled Youth Commission Meeting. She asked them to be prepared to recruit students when school begins in August.

5. ACTION ITEM: Accept the recommendation of a new adult advisor and recommend their approval by City Council. (B. Gary)

City Liaison Gary advised that there are adult advisor vacancies due to term expirations and one resignation. Vince Kraeber was interviewed by the Executive Committee on June 10, 2011 and is being recommended for an adult advisor position. Another adult advisor application was received earlier today and it will be shared with the new Executive Committee for further review.

Motion to accept the Executive Committee endorsement of Vince Kraeber as an adult advisor and to recommend the approval by City Council at the July 26, 2011 meeting.

Motioned: J. Strauss
Second: A. Strauss
Ayes: 9
Nays: 0
Absent: 1 - Conder

6. ACTION ITEM: Report from the Youth Commission Fundraising Committee regarding the middle school water night fundraiser scheduled for Friday, August 26, 2011 and determine possible change of venue and theme for the event. (J. Strauss)

Commissioner J. Strauss advised that main fundraisers have been organizing and hosting middle school dances. The committee considered offering a new type of middle school event and started to plan for a water fun night at the Brentwood Family Aquatic Complex. However, due to staff changes, the event may not be possible and the commission may consider changing the event to a dance and the Brentwood Senior Activity Center.

Commissioner Montes recommended getting the new adult advisor on the committee and agrees with changing the event to a dance.

City Staff Liaison Gary stated Brentwood Senior Activity Center is available on August 26, 2011 and she will look into the availability of the back-up date of September 9, 2011.

The theme will be “Neon” with glow sticks as a giveaway item. The commissioners will post flyers at the middle schools to help the leadership classes promote the event.

Motion to change the event to a dance to be held at the Brentwood Senior Activity Center on August 26, 2011.

Motioned: A. Strauss
Second: Cushing
Ayes: 9
Nays: 0
Absent: 1 - Conder

7. ACTION ITEM: Nominate and select up to two commissioners to serve as youth representatives on the Play Task Force. (B. Gary)

City Staff Liaison Gary advised that Youth Commissioners have helped, in past years, with the annual Play Day events. The Parks and Recreation Department has applied to be recognized as a 2011 Playful City USA and such events are helpful in the evaluation of our application. Regardless if the department is awarded the recognition, the Play Day event is scheduled for September.

She also explained that the Play Task Force is a small group of individuals who help promote play; help provide ideas for play; and offer suggestions of how to promote events. The task force meets approximately four times per year and is looking for a couple of new members.

Commissioners Montes, Ross, Spears and Wallace expressed their interest in joining the task force.


Motion to approve Commissioners Montes, Ross, Spears and Wallace as youth representatives on the Play Task Force.

Motioned: J. Strauss
Second: Wallace
Ayes: 9
Nays: 0
Absent: 1 - Conder

8. ACTION ITEM: Approve the purchase of Youth Commission apparel for the new commissioners, not to exceed $350.00 (M. Marquez)

Commissioner Marquez advised that the Youth Commission provides new commissioners with a t-shirt, polo shirt and sweatshirt to wear when representing the Youth Commission.

Motion to approve the purchase of Youth Commission apparel in order to provide new commissioners with a t-shirt, polo shirt and sweatshirt and the purchase is not to exceed $350.00.

Motioned: Ross
Second: Spears
Ayes: 9
Nays: 0
Absent: 1 – Conder

9. ACTION ITEM: Nominations and selection of Youth Commission Executive Committee for 2011/12. (B. Gary)

City Staff Liaison Gary advised that the four positions that comprise the Executive Committee are Chairperson, Vice Chairperson, Secretary and Treasurer. Nominations and voting will be done publicly with votes to be tallied on the display board. Commissioners can nominate others as well as express their own interest in a position. The nominees will have the opportunity to accept or decline the nomination before the final voting.

All nominees accepted their nominations. Public votes were obtained from the commissioners and they were tallied by City Staff Liaison Gary. The voting results for the Executive Committee positions were as follows: Chairperson Jack Strauss; Vice-Chairperson Paige Ross; Secretary Allison Strauss; and Treasurer Dakota Cushing.

Motion to approve the 2011/2012 Executive Committee comprised of Chairperson Jack Strauss; Vice-Chairperson Paige Ross; Secretary Allison Strauss; and Treasurer Dakota Cushing.

Motioned: Marquez
Second: A. Strauss
Ayes: 9
Nays: 0
Absent: 1 – Conder

COMMISSIONER COMMENTS
Chair J. Strauss advised that he will schedule a new planning meeting for the Fundraising Committee. He encouraged new commissioners to attend the meeting, or other committee meetings, to experience first-hand the actions of the committees. It’s a good way to learn which committees they may be interested in joining.

Commissioner Ross also invited commissioners to attend the Youth Leadership Conference Committee meetings.

STAFF COMMENTS
City Staff Liaison Gary congratulated and welcomed the new commissioners. She encouraged all commissioners to recruit candidates for the adult advisor positions. She asked Chair J. Strauss to be prepared to provide a report to the Youth Commission following the next PAL meeting.

REQUEST FOR FUTURE AGENDA ITEMS
Youth Leadership Conference Committee
Fundraising Committee
Youth Leadership Committee
Add Members to Committees
Get to Know Youth Commission Social
Take a Group Photo

ADJOURNMENT
Meeting adjourned at 7:53 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov