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Youth Commission Minutes - June 1, 2011
REGULAR MEETING
Wednesday, June 1, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
Chairperson M. Strauss called the meeting to order at 7:09 p.m.

ROLL CALL
Commissioners Katie Barsanti, Bailey Hamblin, Madisun Marquez, Paige Ross, Jack Strauss, Matthew Strauss, and Chris Walker were present. Commissioners Anthony Montes, Kimberly Montes and Allyson Spears were absent. Adult Advisors Laura DeLaCruz and Dave Castle Advisor were present. Adult Advisor Steve Walker was absent. Police Liaison Chris Peart was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Several of the scholarship recipients were present and they informed the Youth Commission of their future college plans and course of study.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of May 4, 2011. (M. Strauss)
2. Accept Fiscal Status for 2010/11 budget year. (K. Montes)
3. Request staff to schedule a presentation for the June 28, 2011 City Council meeting to honor outgoing Youth Commissioners and Adult Advisors. (K. Barsanti)

Motion to approve the consent calendar.

Motioned: J. Strauss
Second: Ross
Ayes: 7
Nays: 0
Absent: A. Montes, K. Montes, Spears

SCHEDULED MATTERS
4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (B. Hamblin)

Commissioner Hamblin advised that the committee is reorganizing itself to better fit everyone’s schedules.

Chair Strauss asked Commissioner J. Strauss to add new members to the committee when the next term starts in July. Commissioner J. Strauss also has plans to engage the high school leadership teachers. He’ll meet with Commissioner Hamblin to get her notes and committee information.

5. DISCUSSION ITEM: Report from the Tour de Starbucks Committee on the fundraiser held Saturday, May 14, 2011. (M. Marquez)

Commissioner Marquez felt the event went well. The Youth Commission provided ample raffle prized for the event and there was enough food for the participants. The money raised from the event remains to be determined. She thanked her fellow commissioners for their volunteer efforts.

Chair Strauss thanked and praised Commissioner Marquez for being the Youth Commission representative. He reminded her to follow-up with Starbucks representative to get the check for the Youth Commission’s participation.

6. DISCUSSION ITEM: Update from the Fundraising Committee regarding the middle school water fun night scheduled at the Brentwood Family Aquatic Complex on August 26, 2011. (B. Hamblin)

Commissioner Hamblin advised that she and Commissioner Barsanti met with Devin Hidalgo to discuss event details. They confirmed the date of August 26, 2011 from 6:30 – 9:00 p.m. They agreed that the Youth Commission will advertise the event which includes speaking to leadership classes and making and distributing posters and flyers. The Youth Commission will organize the games. The Youth Commission will decide on the entrance fee(s).

City Staff Liaison Gary stated that there will still be a dance component in addition to games and pool activities. The entrance fees for the dances were $7 presale and $10 at the door. The Youth Commission will be in charge of the music. They can speak with the concessionaire to possibly work-out a percentage of sales. They’ll also need to recruit additional chaperones.

Chair Strauss agrees to keep the pricing the same as it was for the dances and to offer presale tickets again. He recommended that commissioners attend the school walk-thru events to promote the event and distribute flyers.

7. ACTION ITEM: Select and approve a commissioner to be the Youth Commission Liaison to the Brentwood Police Activities League (PAL) Board. (M. Strauss)

Chair Strauss advised that the Youth Commission Liaison serves on the Youth Advisory Board to our local PAL Board. The commitment requires the liaison to attend a monthly meeting and to help coordinate events hosted jointly by PAL and the Youth Commission.

Commissioner J. Strauss volunteered to be the liaison and Commissioner Marquez volunteered to serve as a back-up.

Motion to approve Commissioner J. Strauss to serve as the Youth Commission Liaison to the Brentwood Police Activities League with Commissioner Marquez as a back-up liaison.

Motioned: M. Strauss
Second: Barsanti
Ayes: 7
Nays: 0
Absent: A. Montes, K. Montes, Spears

8. ACTION ITEM: Accept the recommendation of new or renewed commissioners and adult advisor and recommend their approval by city Council. (B. Gary)

City Staff Liaison Gary advised the Executive Committee and Commissioner Barsanti interviewed all applicants. The Executive Committee recommends renewing the terms of Commissioners Kimberly Montes and Allyson Spears. They recommend approving Megan Conder, Dakota Cushing, Allison Strauss, Zachary Strauss and Veronika Wallace as new commissioners, along with Sue Castle as a new adult advisor. Their recommendations will be presented on June 28, 2011 for City Council approval.

Motion to approve the executive committee recommendation to reappoint Commissioners Kimberly Montes and Allyson Spears; appoint Megan Conder, Dakota Cushing, Allison Strauss, Zachary Strauss and Veronika Wallace as new youth commissioners; and appoint Sue Castle as an adult advisor for a term of 2 years, effective July 1, 2011.

Motioned: Marquez
Second: Barsanti
Ayes: 5
Nays: 0
Absent: A. Montes, K. Montes, Spears
Abstained: M. Strauss, J. Strauss

The motion failed due to a lack of quorum being in favor.

COMMISSIONER COMMENTS
Chair Strauss advised that the City has applied for the Playful City USA designation for 2011. The City has been the recipient of the Playful City USA award for the past three years and is nationally recognized for its efforts to encourage play. He was a member of the task force that helped re-apply for the award.

He praised the Parks and Recreation Department for the activities they organized for youth in our community. He promoted the Playport to Fun summer activities that encourage families to visit our parks and the annual Play Day that will be held at Veterans Park on September 24, 2011. He encouraged the Youth Commission to volunteer at Play Day.

Although his term is also concluding, he thanked fellow outgoing Commissioners Walker, Barsanti, Hamblin, and A. Montes for their years of service to the Youth Commission. He also welcomed the new Youth Commissioners.

STAFF COMMENTS
Adult Advisor Castle welcomed and congratulated the new commissioners and adult advisor.

City Staff Liaison Gary thanked the commissioners and adult advisors for their involvement and expressed that the City is appreciative of their time and efforts.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee
Youth Leadership Committee
Administer the Oath of Office to new/renewing members
Elect Executive Committee
Approve funding for apparel for new commissioners
Get to Know Youth Commission Social
Youth Leadership Conference Committee

ADJOURNMENT
Meeting adjourned at 7:50 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov