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Youth Commission Minutes - May 4, 2011
REGULAR MEETING
Wednesday, May 4, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
Chairperson M. Strauss called the meeting to order at 7:05 p.m.

ROLL CALL
Commissioners Katie Barsanti, Bailey Hamblin, Anthony Montes, Kimberly Montes, Paige Ross, Allyson Spears, Jack Strauss, Matthew Strauss, and Chris Walker were present. Commissioner Madisun Marquez was absent. Adult Advisors Laura DeLaCruz and Dave Castle Advisor were present. Adult Advisor Steve Walker was absent. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary welcomed Park and Recreation Commission Liaison Bruce Mulder. Commissioner Mulder addressed the Youth Commission and praised the commissioners for their civic leadership. He expressed how proud the Park and Recreation Commission is of the Youth Commission and supports its endeavors and leadership. He will attend the Youth Commission meetings periodically and offered for the commissioners to contact him if they need his assistance.

7:07 p.m. – Commissioner Marquez and Adult Advisor Walker arrived.

City Staff Liaison Gary noted that she received a letter from a Heritage High School student seeking donations to attend a conference. Staff advised that the Youth Commission is not able to make donations that aren’t associated with its scholarship program.

Police Liaison Peart advised the commission that Officer Wilson will be seeking a new representative to serve on the Police Activities League (PAL) Board. City Staff Liaison Gary will put the item on the June agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of April 6, 2011. (M. Strauss)
2. Accept Fiscal Status for 2010/11 budget year. (K. Montes)
3. Accept the Youth Commission Executive Committee’s recommendation of winners for the 2011 Youth Commission Scholarship and request staff to schedule a presentation for the May 24, 2011 City Council meeting to recognize the winners. (A. Montes)

Chair Strauss inquired if any big changes are anticipated to the 2011/12 Youth Commission budget. City Staff Liaison Gary responded that big changes are not anticipated at this time.

Commissioner A. Montes advised that the Executive Committee reviewed five applications and selected four recipients to be awarded a Youth Commission scholarship. City Staff Liaison explained that the names of the recipients aren’t included on the staff report as they haven’t been notified yet. Scholarship winners are announced at their school’s awards night. Chair Strauss added that the selection process is anonymous.

Motion to approve the consent calendar.

Motioned: Hamblin
Second: Barsanti
Ayes: 10
Nays: 0

SCHEDULED MATTERS
4. ACTION ITEM: Update from the Youth Leadership Committee and select a new chair and members to replace outgoing commissioners on the committee. (B. Hamblin)

Commissioner Hamblin advised that the committee hasn’t had great success getting representatives and attendance at meetings. There was only one teacher and one student that attended the last meeting. She’s considering how to reconfigure the committee and may only ask them to attend one Youth Commission meeting each quarter instead of monthly.

A discussion followed with various ideas of how to reconfigure the committee.

Commissioners J. Strauss, K. Montes volunteered for the committee with K. Montes serving as chairperson. Commissioners Hamblin and Barsanti will remain on the committee through June and transition information to the new committee members.

Motion to add Commissioners K. Montes, serving as chairperson, and J. Strauss to the Youth Leadership Committee.

Motioned: J. Strauss
Second: Ross
Ayes: 10
Nays: 0

5. DISCUSSION ITEM: Update from the Tour de Starbucks Committee. (M. Marquez)

Commissioner Marquez has a meeting scheduled with the Starbuck’s representative tomorrow. She has also emailed the commissioners to remind them to bring a raffle prize to the event. She advised that the Youth Commission was tasked with organizing food for the event when Rubio’s backed out at the last minute. The commissioners offered ideas of businesses to contact for food donations. Chair Strauss will send an email to the commissioners seeking volunteers for the event.

6. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross advised the committee has discussed moving the event date further out and hosting it on a school day at the new Community Center.

City Staff Liaison Gary advised the event could take place at the new Community Center in January 2012. She will check building availability for January and advise the committee.

The committee was asked to report back in July with date options and logistics. They should also be prepared to commit in September to secure speakers for the event.

7. ACTION ITEM: Approve the date of August 26, 2011 to co-sponsor a middle school water fun night at the Brentwood Family Aquatic Complex as a fundraiser for the Youth Commission scholarship program and select a new chair for the Fundraising Committee to replace outgoing commissioner. (B. Hamblin)

Commissioner Hamblin advised that the committee will meet on May 17 and they will invite Pool Manager Hidalgo to attend and discuss details for the August 26, 2011 event. The entry fee remains to be determined. Youth Commissioners would be expected to donate time to volunteer at the event. In exchange for volunteering, the Youth Commission will receive a portion of the event entry fees.

Commissioner J. Strauss volunteered to serve as the new committee chairperson and Commissioners Marquez and K. Montes volunteered to serve on the committee.

Motion to approve a middle school water fun night at the Brentwood Family Aquatic Complex on August 26, 2011 with Commissioner J. Strauss serving as the Fundraising Committee chairperson and adding Commissioners Marquez and K. Montes to the committee to replace outgoing members.

Motioned: M. Strauss
Second: Marquez
Ayes: 10
Nays: 0

8. ACTION ITEM: Request staff to schedule the annual Year in Review presentation for the June 28, 2011 City Council meeting; select committee members and appoint a committee chair to prepare the presentation. (K. Montes)

Commissioner K. Montes advised that the Youth Commission prepares an annual recap of the past year’s accomplishments and makes a presentation to the City Council which can be scheduled for June 28, 2011.

Commissioner Barsanti volunteered to serve as the committee chairperson and Commissioners M. Strauss, J. Strauss and Hamblin volunteered for the committee.

The commission discussed ideas of things to hightlight in the presentation.

City Liaison Gary advised that the presentation is due to her by June 14, 2011 as it needs to be reviewed by staff for approval prior to the City Council meeting.

Motion to form a Year in Review Committee to prepare the Youth Commission’s annual recap that will be presented to the City Council on June 28, 2011 with Commissioner Barsanti serving as chairperson and Commissioners M. Strauss, J. Strauss and Hamblin joining the committee.

Motioned: Barsanti
Second: A. Montes
Ayes: 10
Nays: 0

9. ACTION ITEM: Approve the date of Wednesday, July 6, 2011, for the Youth Commission training workshop. (A. Spears)

Commissioner Spears advised that a training workshop has traditionally been scheduled for continuing and new commissioners prior to the July regular meeting. The training provides information on meeting procedures. The training would be from 4:00 – 6:00 p.m., followed by a dinner break that the City provides, not to exceed $150.00.

City Staff Liaison Gary invited suggestions for training topics and icebreakers that they would feel beneficial to the workshop.

Motion to approve the Youth Commission training on July 6, 2011 with the workshop from 4:00 – 6:00 p.m. followed by a City provided dinner break from 6:00 – 7:00 p.m., not to exceed $150.00.

Motioned: Ross
Second: J. Strauss
Ayes: 10
Nays: 0

COMMISSIONER COMMENTS
Please include the PAL Board position on the June agenda.

STAFF COMMENTS
City Staff Liaison Gary announced that the Executive Committee will be conducting interviews next week for the Youth Commissioner and Adult Advisor positions. Adult Advisors and Police Liaison Peart are welcome to attend.

Adult Advisor Castle addressed the outgoing Youth Commissioners and expressed how much he has enjoyed working with them. He's watched them mature and grow in their positions.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks Committee
Youth Leadership Committee
Fundraising Committee
Select PAL Board Representative
Approve new commissioners

ADJOURNMENT
Meeting adjourned at 8:14 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov