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Youth Commission Minutes - April 6, 2011

Wednesday, April 6, 2011 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513

Chair M. Strauss called the meeting to order at 7:05 p.m.

Commissioners Katie Barsanti, Bailey Hamblin , Madisun Marquez, Kimberly Montes, Paige Ross, Allyson Spears, Jack Strauss, Matthew Strauss, and Chris Walker and were present. Commissioner Anthony Montes was absent. Adult Advisors Laura DeLaCruz and Dave Castle Advisor were present. Adult Advisor Steve Walker was excused. Police Liaison Chris Peart was excused. City Staff Liaison Barbie Gary was present.

Kaitlyn, a Liberty High School student, gave an update of activities to be held at Heritage High School. Some upcoming activities include Star Testing, Dodge Ball Tournament, Peer Helping Mediator Class, Showcase of the Arts, Academy Award, and Sadie Hawkins Dance.



1. Approve regular meeting minutes of March 2, 2011. (M. Strauss)
2. Accept Fiscal Status for 2010/11 budget year. (K. Montes)

• Motion to approve the consent calendar.

Motioned: K. Montes
Second: Spears
Ayes: 9
Nays: 0
Absent: 1 (A. Montes)

3. DISCUSSION ITEM: Review from the Fundraising Committee regarding the middle school dance fundraiser held March 11, 2011. (B. Hamblin)

Commissioner Hamblin gave an update of the last Middle School Dance held on March 11, 2011. They sold 192 tickets (included pre-sale and at the door). This event brought in $1,838.14. Some changes Commissioner Hamblin said that were made with this dance included having pre-sale of tickets, having more chaperones and Police Explorer’s on site, and publicizing the maximum building capacity.

Some feedback regarding the dance from the Commission included:
- It was good that more money was made with less kids being present.
- Increase in ticket prices did not seem to be an issue.
- Concession prices may need to be decreased for a better sale and possibly buying food mid way through the dance so that there are not a lot of left overs in the end.
- Security did a great job. It was the right amount of security for the amount of kids present.
- There may be a need to decrease the maximum capacity to 250 instead of 300. It was much more manageable with the amount of kids present at this dance.
- Some felt 300 maximum capacity would be doable with the same amount of chaperones/security at this dance.
- The process of letting the students into the building for the event was very smooth. The bracelets worked out great and having the kids pre-buy their tickets worked out great too.

Some areas of concern brought up by the Commission included:
- Due to the dance taking place right before Spring Break started, attendance may have been lowered due to students being on vacation.
- Advertising for this event did not turn out as great as it could have been. There needs to be a bigger push at the schools.

Adult Advisor Castle suggested the Commission to do thank you cards to the Principals, Leadership Classes, and Chaperones for their assistance at the dance.

Chair Strauss directed the Fundraising Committee to start brainstorming for the next dance and determine what date they would like to have the next function.

4. DISCUSSION ITEM: Update from the Youth Leadership Committee. (B. Hamblin)

Commissioner Hamblin said that this Committee had just met prior to the Youth Commission this evening and it was not well attended. Present at this meeting were a representative from Liberty High School, a leadership teacher from Heritage High School, and Barbie Gary, City Staff. They talked about the goals of this committee and the expectations of the representatives. She hopes this Committee can meet again on May 4 at 6:30 p.m., prior to the Youth Commission meeting. She hopes that at the next meeting, the current representatives and the representatives for next year could meet together. Moving forward, the representatives could meet on a monthly basis and present their ideas back to the Commission on a quarterly basis.

Chair Strauss suggested that the Master Plan Committee should meet in April to work out ideas of how they foresee the Youth Leadership Committee functioning in the future.

Barbie Gary, City Staff Liaison, also requested that the Commission think about selecting replacement members by the next meeting.

5. DISCUSSION ITEM: Update from the Tour de Starbucks Committee (M. Marquez)

Commissioner Marquez met with Rebecca Bradley, representative from Starbucks. Planning for this year’s Tour de Starbucks was delayed due to others being sick or out of town. Tour de Starbucks will be held on May 14, 2011. Areas that the Commission need to work on include obtaining raffle prizes, water stop vendor and food sponsors. Unfortunately Rubios backed out last week. It was suggested they approach Round Table however Barbie Gary informed the Commission that Rebecca may have possibly found a food sponsor worth $500.00 in food donations.

Chair Strauss suggested that each Commissioner try to obtain a raffle prize valued at $15 minimum.

Commissioner Marquez said all proceeds earned will be shared with Liberty High School Education Foundation. As far as she knows, the Brentwood Police Activity League will not be involved in this fundraiser. Timelines have not been received for this event yet.

6. DISCUSSION ITEM: Update from the Youth Leadership Conference Committee regarding the proposed Brentwood Youth Leadership Conference. (P. Ross)

Commissioner Ross said two ideas were mentioned as possible topics for this conference:

1. 5 things everyone should know about Leadership
2. How to be a team, be your own leader and be yourself in a leadership class

The location for this conference could be at Heritage High School from 9am – 2:30 pm. The costs would give you the option to include lunch or not. The projected date for this conference is August 20, 2011.

Some suggestions for the breakout session include forming groups of all like positions (Presidents, Vice Presidents, and Treasurer etc.) to discuss the pros and cons of their positions. At the end of the day, they would link each school’s leadership group together to work on a specific task.

Chair Strauss suggested that if they are looking for themes, in the past they geared it around a particular song.

Barbie Gary, City Staff Liaison, suggested the following:
- Have this conference on a school day in hopes of greater attendance.
- Seeking out a definite location. Maybe think about the new Community Center as a possibility.
- Utilize the connections teachers in Leadership Classes may have for presenters or speakers.

Barbie Gary also said unless the details are more concrete by the May Youth Commission meeting, she is not comfortable with having this conference in August. There wouldn’t be enough time to finalize and advertise for this conference with summer being around the corner. She also mentioned with a later date, it will give the students a chance to get acclimated to school, classes and their peers.

7. ACTION ITEM: Determine the Youth Commission’s interest in co-sponsoring a middle school water fun night at the Brentwood Family Aquatic Complex in August or September 2011. (B. Gary)

Barbie Gary, City Staff Liaison, proposed to the Commission another type of event besides dances that could be fun for the Middle Schools. It was discussed with the Brentwood Family Aquatic Complex staff that maybe they could host a Middle School Fun Night at the Brentwood Family Aquatic Complex. This event would entail various water contests, dancing on the deck, music, and games. The pool staff would provide the necessary lifeguard personnel to man this event and the Commission would need to think of games and lead them. Barbie suggested possibly a date in August or September for this event. These proceeds would be split between the Commission as well as the Brentwood Family Aquatic Complex.

Chair Strauss suggested forming a committee to brainstorm some more in regards to this idea but later decided that the Fundraising Committee can take on this task as well. It was mentioned that they may want to select a few more new Commissioners to be on the Fundraising Committee since a few of them will be leaving this committee come June.

• Motion to approve Commissioners J. Strauss and M. Marquez to be part of the Fundraising Committee.

Motioned: K. Montes
Second: Spears
Ayes: 9
Nays: 0
Absent: 1 (A. Montes)

The dates that will be looked into are August 26th, September 9th and August 19th.


Chair Strauss had two things:
1. There may be a conflict in time for the reviewing of the scholarship applications with AP testing and other Commissioner’s schedules. Barbie Gary informed them it won’t take that long.
2. He asked if anyone is interested in being the Police Activity League (PAL) Liaison for the following term. He would suggest that they attend the next meeting with him to see if this is something they would like to do. Commissioner J. Strauss showed interest.


Barbie Gary suggested to those that have not reapplied for the Youth Commission after their term is up may want to do so soon (should they be interested in doing so). The deadlines is on April 15. There are currently 7 openings for the next term. The deadline for the scholarship has ended as of Friday, April 1, 2011 with 5 applications being submitted.

Youth Leadership Conference Committee
Youth Leadership Committee
Tour de Starbucks Committee
Select Year in Review Committee
Youth Leadership Conference
Select PAL Liaison
Pool Party Date

Meeting adjourned at 8:23 p.m.

City of Brentwood Arts Commission
35 Oak Street,
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445