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Youth Commission Minutes - October 13, 2010

SPECIAL MEETING
Wednesday, October 13, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Chair Matt Strauss.

ROLL CALL
Commissioners Katie Barsanti, Bailey Hamblin, Madisun Marquez, Anthony Montes, Kimberly Montes, Paige Ross, Allyson Spears, Jack Strauss, Matthew Strauss and Chris Walker were present. Adult Advisors Dave Castle, Laura DeLaCruz and Steve Walker were present. Police Liaison Chris Peart was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Dale Satre, representing the Marine Corps Junior ROTC Program, addressed the Youth Commission and asked for their support in establishing a Junior ROTC Program at Heritage High School.

ANNOUNCEMENT(S)
City Staff Liaison Gary thanked the commissioners and advisors for arriving early to add the Youth Commission stickers to the Smencils for the Hometown Halloween event.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of September 1, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Montes)
3. Accept Monthly Status Report (B. Hamblin)

Motion to approve the consent calendar.

Motioned: Barsanti
Second: J. Strauss
Ayes: 10
Nays: 0
Absent: 0

SCHEDULED MATTERS


4. DISCUSSION ITEM: Update regarding the Heritage Homecoming Parade scheduled for October 22, 2010 at the Streets of Brentwood. (A. Spears)

Commissioner Spears advised that the Youth Commission has the opportunity to ride in the Heritage High School Homecoming Parade on Friday, October 22, 2010. It’s an occasion to display Youth Commission signage. Commissioners Marquez, A. Montes, Ross and J. Strauss volunteered to ride in the parade. Signs will be provided. Commissioners should wear Youth Commission apparel and arrive at 4:00 p.m. behind the Rave Theaters at the Streets of Brentwood. Chair Strauss will forward additional details once received from the school.

5. DISCUSSION ITEM: Update from the Youth Leadership Committee. (B. Hamblin)

Commissioner Hamblin has received responses from Liberty High School and Edna Hill Middle School with the names and contact information of their leadership representatives. She is waiting to hear back from Freedom High School, La Paloma High School, Bristow Middle School and Adams Middle School. Once she hears from them, she’ll move forward with scheduling a meeting of all representatives.

6. ACTION ITEM: Determine the Commission’s interest in offering the proposed Brentwood Youth Leadership Conference. (C. Walker)


Commissioner Walker advised the Brentwood Youth Leadership Conference was tentatively scheduled for September 11, 2010 but due to schedule conflicts, it was decided to postpone the event until fall or winter.


Chair Strauss feels the prime window of opportunity for the event has passed. He further stated that several of the original Youth Commissioners planning this event have moved off the commission. He asked the commissioners for their opinions as to if the event should be reconsidered for next year. He also feels a new committee should be formulated as the current Master Plan Committee is comprised mostly of graduating seniors.


Commissioners A. Montes, Ross, J. Strauss and Barsanti voiced similar opinions that the event should be rescheduled for next year; preferably in the fall to help build and strengthen leadership teams; and they agreed with establishing a new committee.


Commissioners Ross, Marquez, Spears and J. Strauss volunteered for the committee. Commissioner Ross volunteered to serve as the chairperson. Commission Walker and Adult Advisor Walker agreed to move to the newly formed committee to offer guidance. Commissioner K. Montes expressed an interest in the committee and will join it once Commissioner Walker moves off.


Motion to form a new Youth Leadership Conference Committee comprised of Commissioners Marquez, Spears, J. Strauss, Walker and Adult Advisor Walker with Commissioner Ross as chairperson.

Motioned: J. Strauss
Second: Marquez
Ayes: 10
Nays: 0
Absent: 0

7. DISCUSSION ITEM: Evaluate the “Who are the Youth Leaders in our Community” event held on September 1, 2010. (A. Montes)

Commissioner A. Montes advised that last month’s social included government officials, school administrators and incorporated ice breaker activities to facilitate interaction and getting to know each other.

Chair Strauss received positive feedback from the event. He complimented the committee for a job well done in planning the event. The committee’s function has been completed and can be disbanded.
Commissioners J. Strauss and Barsanti felt the event went well and recommended keeping ice breaker activities but vary the type of activities year to year.

City Staff Liaison Gary felt that length of time was appropriate. However, she learned that the City and School District’s quarterly interagency meeting was prior to the social and felt it may have been a challenge for some attending both functions. She will research this next year to avoid potential schedule conflicts.


COMMISSIONER COMMENTS
Commissioner J. Strauss complimented the commissioners for doing a good job organizing the social.

Chair Strauss advised that the donation from Tour de Starbucks is $1,064.80 and will benefit the Youth Commission’s Scholarship program. He will pick-up the check. The $1,000 grant from Starbucks remains to be determined if it will be awarded to our event.

Chair Strauss advised that the donation amount from PAL Skate Competition in unknown at this time as several outstanding expenses remain to be paid. He felt the scoring system and process went smoothly. He thanked the commissioners for volunteering their time at the event.

STAFF COMMENTS
City Staff Liaison Gary thanked the commissioners for volunteering at the Playbor Day event. She stated the importance of everyone attending the mandatory ethics training on their scheduled date.

City Staff Liaison Gary reminded the commissioners that Hometown Halloween is scheduled for Saturday, October 23, 2010 from 5:00 – 8:00 p.m. in Downtown Brentwood. She’ll forward the booth location information once it’s received from the Chamber of Commerce. She recommended dressing in Youth Commission apparel or costumes are also acceptable. Commissioners K. Montes and J. Strauss volunteered for the event. Chair Strauss will email commissioners to check additional availability.

City Staff Liaison Gary hasn’t heard any details yet about the Holiday Parade. This year, the tree lighting event will be at the Brentwood Senior Activity Center due to construction at City Park.

REQUEST FOR FUTURE AGENDA ITEMS
Youth Leadership Committee Update
Master Plan Committee Update
Holiday Parade
Fundraising Committee Update

ADJOURNMENT
Meeting adjourned at 7:51 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov