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Youth Commission Minutes - September 1, 2010
REGULAR MEETING
Wednesday, September 1, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Chair Strauss.

ROLL CALL
Commissioners Katie Barsanti, Bailey Hamblin, Kimberly Montes Anthony Montes, Paige Ross, Allyson Spears, Jack Strauss, Matthew Strauss and Chris Walker were present. Commissioner Madisun Marquez was absent. Adult Advisors Dave Castle, Laura DeLaCruz, Steve Walker and Police Liaison Chris Peart were present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
Chair M. Strauss had two items:
1) Ms. Barbara Russell-Cambra, resident and member of the Brentwood Senior Club gave a check of $50 for the Youth Commission Scholarship Fund.
2) Introduction of Brentwood Police Officer Chris Peart: Officer Peart joins the Commission as the new Police Liaison. He has been with the Brentwood Police Department for 5.5 years and is also the resource officer for Liberty High School.

CITIZEN COMMENTS
Council member Erick Stonebarger complimented the Youth Commission on the work that they do and invited them to volunteer at the upcoming Run for Fun’ds fundraiser that the Brentwood elementary schools are hosting on September 11, 2010.

CONSENT CALENDAR
1. Approve regular meeting minutes of August 4, 2010. (M. Strauss)
2. Accept Fiscal Status for 2010/11 budget year. (K. Montes)

Motion to approve the consent calendar.
Motioned: K. Barsanti
Second: K. Montes
Ayes: 9
Nays: 0
Absent: 1 (M. Marquez)

SCHEDULED MATTERS
3. DISCUSSION ITEM: Review from the Fundraising Committee regarding the middle school dance fundraiser held August 20, 2010. (B. Hamblin)

Commissioner Hamblin said overall there were 306 attendees with 183 students from Adams Middle School, 55 students from Bristow Middle School, and 62 students from Edna Hill Middle School. The event raised $1,789.73 for the Scholarship Fund.

The Commissioner discussed the good points and areas that could use improvement. Overall the Commission agreed this was a great event. It was a great way to raise money for the Scholarship Fund however there were areas of concern.

They spoke about the possibility of pre-selling the tickets to avoid any issues with those that were not able to enter the dance. Tickets could be made available through the Parks & Recreation Office. More money could be benefited if the ticket cost went up a few dollars at the door to encourage students to pre-buy their tickets. It was also mentioned future fliers would include more information about the maximum number of attendees so that people will know ahead of time if the capacity is close to being reached before being dropped off. Also noted was the need for more Explorers and chaperones at the next event for better crowd control of students who are standing in line. Often times there was confusion as to who was in line and line jumping. Adult Advisor Castle suggested having an actual barrier to indicate clearly where the line forms and the structure of the line. He also suggested using different color arm bands to differentiate those that have paid and those that are in line (capacity not full) but have not paid. Chair M. Strauss suggested for future events the possibility of collaborating with the various school administrations. It was also agreed that another event should take place before the next dance in February. The Commission discussed offering a movie night in December at the Brentwood Senior Activity Center. Chair M. Strauss mentioned sending thank you notes to those that assisted with the dance. Staff Liaison Gary suggested they give her any contact information they may have.

4. DISCUSSION ITEM: Update on commissioners participating in the Liberty High School Homecoming Parade on Friday, September 17, 2010. (P. Ross)

Commissioner Ross gave a brief update in regards to participating in the Liberty High School Homecoming Parade. She said there are 2 cars available therefore 8 people could volunteer to be in this parade. Currently those that are able to attend this function are Commissioners K. Montes, Barsanti, Ross, A. Montes, and Spears. Staff Liaison Gary said they usually meet around 5:15 p.m. at a downtown corner before the parade starts. More information to come.

5. ACTION ITEM: Determine commissioners participating in the Heritage Homecoming Parade on October 22, 2010 and select a time and location to meet at the Streets of Brentwood. (A. Spears)

Commissioner Spears requested the need for the Commissioners’ assistance at the Heritage Homecoming Parade on October 22 at the Streets of Brentwood. She needs to have 4 Commissioners’ assistance to ride in the convertible that day in order to be in the parade. A time and location to meet will be determined at a later time. Commissioner M. Strauss said the application will be coming soon. Three Commissioners rose their hands thus far who would be available (A. Montes, J. Strauss, and K. Montes).

On a side note, Staff Liaison Gary asked the Commissioners if they would be interested in assisting the Brentwood Senior Club Masquerade Ball that same night. Unfortunately, with the Homecoming Parade taking place that night, no Commissioners are available that evening.

Motion to approve the participation of the Heritage Homecoming Parade on October 22, 2010 at the Streets of Brentwood.
Motioned: J. Strauss
Second: A. Spears
Ayes: 9
Nays: 0
Absent: 1 (M. Marquez)

6. ACTION ITEM: Discuss Youth Commissioners’ availability to attend the regularly scheduled Youth Commission meeting on October 6, 2010 due to Fall Break and approve new date if needed. (K. Montes)

The Commissioners were asked of their availability for the October 6th meeting due to the Fall Break. It was suggested that the meeting be moved to the following week of October 13, 2010.

Motion to approve the special meeting of the Youth Commission for October 13, 2010 and cancelling the meeting of October 6.
Motioned: A. Montes
Second: J. Strauss
Ayes: 9
Nays: 0
Absent: 1 (M. Marquez)

7. DISCUSSION ITEM: Update from the Youth Leadership Committee. (B. Hamblin)

Commissioner Hamblin said she contacted 3 middle schools and 2 high schools leadership class in hopes of getting names of representatives that would be available to meet to talk about what may be going on at their schools. The goal of this discussion would be to see if the Commission and the various schools can work together on any future events. She hopes to set up a meeting later in September.

8. ACTION ITEM: Update from the Master Plan Committee regarding the proposed Brentwood Youth Leadership Conference and selection of a new event date. (C. Walker)

Commissioner Chris Walker said due to miscommunication the group was unable to meet.

No Action to be taken at this time. Item will be tabled and brought back at a future meeting.

9. ACTION ITEM: Approve the application fee of $30 for a booth at the Hometown Halloween event to be held on Saturday, October 23, 2010. (B. Gary)

Staff Liaison Gary requested the approval of $30 for an application fee for a booth at the Hometown Halloween event held on Saturday, October 23, 2010. At this event, the Commission will be handing out Smencils (fragrant filled pencils that are packaged individually in a plastic cylinder and made of recycled paper). This event will be held from 5:00 pm – 8:00 pm. Staff Liaison Gary realizes this event coincides with the Homecoming Dance at Heritage High School. Staff Liaison Gary requested the assistance of the Commissioners at the Special Meeting of October 13 at 6:30 pm to prep the giveaways for this event.

Motion to approve spending of $30 for an application fee for a booth at the Hometown Halloween event held on Saturday, October 23, 2010.
Motioned: J. Strauss
Second: K. Barsanti
Ayes: 9
Nays: 0
Absent: 1 (M. Marquez)

10. DISCUSSION ITEM: Update on the PAL Sk8warz Skateboard Competition to be held on Saturday, September 18, 2010 and the Youth Commission’s responsibilities. (M. Strauss)

Chair Strauss mentioned he would need help that day for registration, tabulating of scores, and filling in the brackets. He requested those that will be present to be at the skate park by 7:30 a.m. Chair Strauss does not foresee this event to end too late. All Commissioners raised their hand to show their availability.

11. ACTION ITEM: Determine commissioners’ interest in assisting with the Marsh Creek Clean-up event on Saturday, September 25, 2010. (J. Strauss)

Commissioner J. Strauss handed out 2 fliers relating to the Marsh Creek Cleanup. Staff Liaison Gary mentioned they are looking for the Commissioners to be a site leader and/or site captain. Veterans Park would the main gathering site. The Commissioners agreed that they would rather just volunteer at the event without being a lead for a site.

Motion to approve volunteering for this event but not being a site captain and/or site leader.
Motioned: J. Strauss
Second: K. Barsanti
Ayes: 9
Nays: 0
Absent: 1 (M. Marquez)

COMMISSIONER COMMENTS
Chair Strauss commented that the Commissioners did a good job at the Social held earlier in the evening.

Commissioner J. Strauss said he learned a lot about other people during the ice breaker games.

Commissioner Ross thought the games went well too and liked the fact that she too was able to learn something new about someone else.

STAFF COMMENTS
Staff Liaison Barbie Gary had two things to report:
1) She encouraged the Commissioners to attend the Play Day on Monday, September 6, 2010. She was able to recruit the following Commissioners; M. Strauss, J. Strauss, A. Montes, and K. Montes.
2) She received a message from a teen group inviting the commission to preview a movie “To save a Teen.” She was informed that there is a movie trailer available should the Commissioners be interested in seeing a clip of the movie. The clip can be viewed on www.tosavealifemovie.com .

Commissioner M. Strauss has seen the movie and said it was good and worth watching.

REQUEST FOR FUTURE AGENDA ITEMS
Master Plan Committee Update
Youth Leadership Committee Update
Fundraising Committee Update

ADJOURNMENT
Meeting adjourned at 8:21p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov