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Youth Commission Minutes - July 7, 2010

REGULAR MEETING
Wednesday, July 7, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
The meeting was called to order at 7:02 p.m. by Commissioner Matt Strauss.

ROLL CALL
Commissioners Katie Barsanti, Bailey Hamblin, Madisun Marquez, Anthony Montes, Kimberly Montes, Paige Ross, Allyson Spears, Jack Strauss, and Matthew Strauss were present. Commissioner Chris Walker was absent. Adult Advisor Laura DeLaCruz was present. Adult Advisors Dave Castle and Steve Walker were absent. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of June 2, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Accept monthly status report (A. Spears)

Motion to approve the consent calendar.

Motioned: A. Montes
Second: Barsanti
Ayes: 9
Nays: 0
Absent: 1 – Walker

SCHEDULED MATTERS
4. ACTION ITEM: Update from the Master Plan Committee regarding the proposed Brentwood Youth Leadership Conference. (M. Strauss)

Commissioner Strauss advised that the committee met in early June and discussed moving the event to a weekend day. The benefits would be greater facility availability, as school isn’t in session, and the issue of transportation would be solved as students would arrange their own transportation. The committee is still hopeful to receive the support from the leadership classes to make the event mandatory for class. Heritage High School is still enthusiastic to host the event on a weekend. The committee recommends September 11, 2010 as the first choice and October 16, 2010 as the second choice for the event.

The conference would be held from 9:00 a.m. to 4:00 p.m. The proposed conference schedule would be to open with a keynote speaker; followed by two 1-hour workshops, lunch, another workshop, a swap session and a closing keynote speaker.

The committee’s goal would be to have the registration packet available when school resumes from summer break. The committee is still looking for sponsors.

Motion to approve the date of September 11, 2010, with a back-up date of October 16, 2010, for the Brentwood Youth Leadership Conference.

Motioned: Barsanti
Second: J. Strauss
Ayes: 9
Nays: 0
Absent: 1 – Walker

5. ACTION ITEM: Approve the date of September 1, 2010 for the Youth Commission Social, approve a budget not to exceed $300 for event supplies, and select a committee and chair to plan event details. (K. Montes)

Commissioner Kimberly Montes advised that the Youth Commission has hosted a social, in previous years, as an opportunity for members of our community to get to know the commissioners. The event has consisted of light appetizers and beverages. Additionally, a slideshow has been presented to show the activities and accomplishments of the past year.

Those interested in serving on the committee are Commissioners Ross, A. Montes, Spears, Marquez and Adult Advisor DeLaCruz. Commissioner A. Montes volunteered to serve as the committee chairperson.

Motion to approve the date of September 1, 2010 for the Youth Commission Social; approve a budget not to exceed $300 for event supplies and form a committee of Commissioners Ross, A. Montes, Spears, Marquez and Adult Advisor DeLaCruz with Commissioner A. Montes serving as the committee chairperson

Motioned: Hamblin
Second: K. Montes
Ayes: 9
Nays: 0
Absent: 1 – Walker

6. ACTION ITEM: Report from the Youth Commission Fundraising Committee regarding the proposed middle school dance fundraiser, approve a date, time, and location for the dance, and select a chair and additional members for the Fundraising Committee. (A. Montes)
Commissioners A. Montes advised that the committee is proposing the dates of August 20 or 27, 2010 for the middle school dance. The committee has checked the dates with the middle schools and learned that there aren’t any school events that would conflict with the dance. The committee's preferred date is August 20, 2010 from 6:00 - 9:00 p.m. at the Brentwood Senior Activity Center. Commissioner J. Strauss volunteered to join the committee. Commissioner Hamblin volunteered to serve as the committee chairperson.
Motion to approve the date of August 20, 2010 at the Brentwood Senior Activity Center from 6:00 - 9:00 p.m. for the middle school dance fundraiser with the addition of Commissioner J. Strauss to the committee and Commissioner Hamblin serving as chairperson for the Fundraising Committee.

Motioned: K. Montes
Second: Spears
Ayes: 9
Nays: 0
Absent: 1 – Walker

7. ACTION ITEM: Approve the purchase of Youth Commission apparel for the new commissioners, not to exceed $350.00. (B. Hamblin)

Commissioner Hamblin advised that approval is required to purchase Youth Commission apparel for the new commissioners. Previously, members have been given a t-shirt, polo and sweatshirt with the city logo and words, "Youth Commission" for commissioners to wear at events in which they are representing the Youth Commission.

Motion to approve the purchase of Youth Commission apparel in order to provide new commissioners with a t-shirt, polo and sweatshirt and the purchase is not to exceed $350.00.

Motioned: Barsanti
Second: J. Strauss
Ayes: 9
Nays: 0
Absent: 1 – Walker

8. ACTION ITEM: Nominations and selection of Youth Commission Executive Committee for 2010/2011. (B. Gary)

City Staff Liaison Gary advised that the Executive Committee positions of Chair, Vice-Chair, Secretary, and Treasurer need to be filled. Commissioners will be given the opportunity to nominate themselves or another commissioner for a position; accept or reject the nominations; and provide a brief statement explaining why they would like to serve in the capacity for which they have been nominated.

A secret nomination was obtained from each commissioner in attendance. Commissioner Walker was not able to attend the meeting but he provided a written request to be considered for Vice-Chair, Secretary or Treasurer. All nominees accepted their nominations which were followed by a brief statement expressing their interest in holding a position on the Executive Committee. Secret votes were obtained from the commissioners which were reviewed and tabulated by Adult Advisor DeLaCruz and City Staff Liaison Gary. The voting results for the Executive Committee positions were as follows: Chairperson Matt Strauss (ran unopposed); Vice-Chairperson Bailey Hamblin; Secretary Anthony Montes; and Treasurer Kimberly Montes.

Motion to approve the 2010/2011 Executive Committee comprised of Chairperson Matt Strauss; Vice-Chairperson Bailey Hamblin; Secretary Anthony Montes; and Treasurer Kimberly Montes.

Motioned: M. Strauss
Second: J. Strauss
Ayes: 9
Nays: 0
Absent: 1 – Walker

COMMISSIONER COMMENTS
Chair Strauss will be having individual meetings with the commissioners to discuss their time on the Youth Commission, areas of improvement and receive constructive feedback to improve the Youth Commission.

Chair Strauss provided an update on the Tour de Starbucks event. There were 170 riders. It raised a net profit of $2,694 which the Youth Commission will receive 40% as a donation to their scholarship account. Starbucks is also applying for a $1,000 grant and if awarded, the Youth Commission will receive a portion of it.

STAFF COMMENTS
City Staff Liaison Gary thanked the commissioners for participating in the training workshop that preceded tonight’s meeting.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Committee Update
Master Plan Committee Update
Youth Commission Social Committee Update
Youth Leadership Conference Update
Hometown Halloween

ADJOURNMENT
Meeting adjourned at 7:58 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov