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Youth Commission Minutes - June 2, 2010

REGULAR MEETING
Monday, June 2, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Commissioners Austin Boer and Allyson Spears were absent. Adult Advisor Steve Walker was present. Adult Advisor Dave Castle and Laura DeLaCruz were absent. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Scholarship recipient, Saideh Mostafavi, thanked the Youth Commission for the scholarship award. She’ll be attending St. Mary’s College and appreciates the financial assistance the scholarship will afford her.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of May 5, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Request staff to schedule a presentation for the June 22, 2010 City Council meeting to honor outgoing Youth Commissioners. (A. Montes)

Motion to approve the consent calendar.

Motioned: Walker
Second: A. Montes
Ayes: 8
Nays: 0
Absent: 2 – Boer, Spears

City Staff Liaison Gary asked that the outgoing Youth Commissioners attend the City Council meeting on June 22, 2010 to be thanked and acknowledged for their service.

SCHEDULED MATTERS
4. DISCUSSION ITEM: Report from the Tour de Starbucks Committee on the fundraiser held Saturday, May 15, 2010. (I. Ordaz)

Commissioner Ordaz commended the commissioners for doing a great job obtaining donations. He reported that everything went smoothly. The donation amount remains to be determined from Starbucks. Attendance of approximately 150 riders was consistent with last year. The food portion of the event went well and more restaurants have expressed an interest in next year’s event. The bikers liked having snacks at the rest stops.

City Staff Liaison Gary is sending the thank you notes for the donations. She will become the primary contact person for this item as Commissioner Ordaz’ term is expiring at the end of the month. She encouraged the commissioners to provide their feedback to continually help to improve the event. Adult Advisor Walker recommended that there is better signage along the routes and that the rest stops are notified of the last rider so they’ll know to close-up their station.
7:20 p.m. Adult Advisor Castle arrived

5. DISCUSSION ITEM: Update from the Master Plan Committee regarding the proposed Brentwood Youth Leadership Conference. (C. Walker)

Commissioner Walker advised the committee met today and will meet again on Monday, June 7th. Heritage High School is available for the event on September 9, 2010. The committee continues to work on the schedule and theme. They are considering moving the event to a weekend as it would alleviate some logistics issues such as transportation and paying substitute teachers to be in the classrooms while teachers are attending the event.

Commissioner Ordaz advised that Olympic athlete, Marilyn King, is available to speak at the event and has greatly reduced her speaking fee. The committee will need to confirm with her if they want to have her as a speaker.

The commissioners discussed pros and cons to hosting the conference on a weekday versus a weekend. A weekday event may get better support if the leadership teachers can make attendance mandatory as part of a school activity. A weekend event would have better availability of meeting rooms; there wouldn’t be a transportation issue as students would make their own arrangements to get to the conference; and the staff costs would likely be less as substitute teachers wouldn’t be required.

6. DISCUSSION ITEM: Report from the Youth Commission Fundraising Committee and discussion regarding dates and location for future fundraising opportunities. (E. Cook)

Commissioners Cook advised that the committee met yesterday and discussed further the CornFest booth, movie at the aquatics complex and the middle school dance. The commission would have to pay the non-profit rate of $250 to have a booth at CornFest. The movie night at the aquatic complex would be too expensive due to the cost of lifeguards needed to supervise the pools. It was discussed that a better option would be to host the movie night at the senior center as the cost of the movie rights will also need to be paid. The committee is interested in hosting a middle school dance on either August 20 or 27, 2010. They need to check with the schools to see if there are any other events that would conflict with these dates.

The PAL Skate Competition was introduced into the discussion as the Youth Commission has participated in past years. The commissioners expressed their interest in participating in the event again this year.

The commissioners discussed the four fundraising options and their opinions were to focus on the middle school dance for August 20, 2010 and the skate competition. They can reconsider hosting a movie night in the fall.

The commissioners volunteered to contact the leadership classes to discuss the dance. Commissioner Barsanti will contact Adams Middle School, Commissioner Cook will contact Bristow Middle School and Commissioner K. Montes will contact Edna Hill Middle School.

7. ACTION ITEM: Discuss the process for selecting Youth Commission applicants; accept the recommendation of new or renewed commissioners and adult advisor; and recommend their approval by City Council. (B. Gary)

City Staff Liaison Gary advised the executive committee interviewed all applicants. The executive committee recommends renewing the terms of Commissioners Anthony Montes, Katie Barsanti, Bailey Hamblin and Adult Advisor Dave Castle. They recommend approving Madison Marquez, Jack Strauss and Paige Ross as new commissioners. Their recommendations will be presented on June 22, 2010 for City Council approval.

Motion to approve the executive committee recommendation to reappoint Commissioners Anthony Montes, Katie Barsanti, Bailey Hamblin and Adult Advisor Dave Castle and to appoint Madison Marquez, Jack Strauss and Paige Ross as new youth commissioners for a term of 2 years, effective July 1, 2010.

Motioned: Cook
Second: Ordaz
Ayes: 8
Nays: 0
Absent: 2 – Boer, Spears

COMMISSIONER COMMENTS
Commissioner Ordaz has enjoyed serving on the Brentwood Youth Commission and has watched the commission grow every month.

Commissioner Cook enjoyed participating in seeing the Master Plan project come to fruition. It was a big project planning for the survey, administering the survey, analyzing data and using the results to plan the middle school dance.

Chair Strauss thanked Commissioners Ordaz and Cook for their years of service to the Brentwood Youth Commission.

STAFF COMMENTS
City Staff Liaison Gary reminded the Year in Review Committee to work on the presentation and send it to her for review.

Adult Advisor Castle spoke to Commissioners Cook and Ordaz and stated how impressed he was with their service and accomplishments to the Brentwood Youth Commission.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks Committee Update
Fundraising Committee Update
Master Plan Committee Update
Administer the Oath of Office to new/renewing members
Elect new Executive Officers
Elect new members to the committees
Approve funding for clothing for new commissioners

ADJOURNMENT
Meeting adjourned at 8:10 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov