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Youth Commission Minutes - May 5, 2010

REGULAR MEETING
Monday, May 5, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Irving Ordaz, Allyson Spears, Matthew Strauss and Chris Walker were present. Adult Advisor Laura DeLaCruz was present. Adult Advisor Dave Castle and Steve Walker were absent. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
Poldina Scherff, Brentwood Senior Club Liaison, advised the Brentwood Senior Citizens Club is hosting a Hawaiian Luau dinner dance. She asked if the Youth Commission would like to volunteer their time to help serve and clean-up at the event in exchange for a small donation to the Youth Commission Scholarship Program. She is looking for three to four volunteers. The event is from 6:00 – 9:00 p.m. on June 25, 2010. Interested commissioners can send her an email.

CONSENT CALENDAR
1. Approve special meeting minutes of April 12, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Accept monthly status report. (C. Walker)
4. Accept the Youth Commission Executive Committee’s recommendation of winners for the 2010 Youth Commission Scholarship and request staff to schedule a presentation for the May 25, 2010 City Council meeting to recognize the winners. (B. Hamblin)

Motion to approve the consent calendar.

Motioned: Cook
Second: Barsanti
Ayes: 10
Nays: 0
Absent: 0

SCHEDULED MATTERS
5. DISCUSSION ITEM: Update from the Tour de Starbucks Committee. (I. Ordaz)

Commissioner Ordaz is awaiting a response from Rebecca Bradley, the Tour de Starbucks representative, regarding volunteer hours for Friday to assist with marking the routes and arrival time on Saturday. He will email everyone with the final details.

Chair Strauss reminded the commissioners to each bring at least one raffle prize donation and to email Commissioner Ordaz with the status of their donation. He invited commissioners to bring extra volunteers.

City Staff Liaison Gary reminded the commissioners to wear their Youth Commission shirt and extra volunteers can wear navy blue.

6. DISCUSSION ITEM: Update from the Master Plan Committee regarding the proposed Brentwood Youth Leadership Conference. (C. Walker)

Commissioner Walker has been ill and hasn’t been able to call a committee meeting.

Commissioner Cook had contacted the Rotary Club a couple of months ago regarding sponsoring the lunch for the event but they need more details concerning the number of people anticipated.

Chair Strauss advised that the three local legislators are still interested in participating in the event. He also discussed the student transportation and drop-off issue with Heritage High School administrators. They’re researching the regulation to determine the available options.

Police Liaison Bell attended the Youth Summit at Los Medanos College. It was a well attended event with 200 – 300 youth. It was divided into two sessions; participants were assigned which sessions to attend. There were elected officials at the event; music and food was provided.

7. DISCUSSION ITEM: Report from the Youth Commission Fundraising Committee. (E. Cook)

Commissioners Cook met a couple of weeks ago with Adult Advisor Castle and discussed summer fundraising ideas such as CornFest; a beautiful baby contest; break the balloon; movie night at the aquatic complex/Senior Center/Veterans Park; ice cream social/eating contest.

For the Beautiful Baby Contest, parents would submit pictures of their baby; people would vote by putting money in a collection container for a particular baby; the container with the most money wins. For Break the Balloon, participants would purchase inflated balloons which would have slips of paper inside and some slips would be prize winners. Movie Nights would need to be researched for cost of movie licensing fee and cost of lifeguards, if held at the aquatic complex. The Fundraising Committee will need to contact the Brentwood Chamber of Commerce to determine the cost of booth rental space at CornFest.

The Fundraising Committee would like to host another middle school dance in late August or early September. However, the Brentwood Youth Leadership Conference is also scheduled for September and should be cautious of planning too many events close together.

8. ACTION ITEM: Request staff to schedule the annual Year in Review presentation for the June 22, 2010 City Council meeting; select committee members and appoint a committee chair to prepare the presentation. (K. Montes)

Commissioner Montes advised that a PowerPoint presentation was given to City Council last year to review the Youth Commission activities for the year. A committee needs to be selected to prepare this year’s presentation.

Interested commissioners were Chair Strauss, Commissioner Ordaz and Commissioner Walker. Chair Strauss agreed to serve as chairperson for this committee.

Motion to approve the Youth Commission Year in Review presentation to be presented at the June 22, 2010 City Council meeting and create a committee consisting Commissioners Ordaz and Walker with Chair Strauss serving as the committee chairperson.

Motioned: Ordaz
Second: Barsanti
Ayes: 10
Nays: 0
Absent: 0

9. ACTION ITEM: Approve the date of Wednesday, July 7, 2010 for the Youth Commission training workshop. (A. Spears)

Commissioner Spears advised the training workshop is usually held at the start of the new fiscal year to review procedures with new Youth Commissioners and Adult Advisors. The workshop is held before the regularly scheduled meeting with a dinner break in between the workshop and meeting.

Motion to approve the date of Wednesday, July 7, 2010 for the Youth Commission training workshop to be held from 4:00 – 6:00 p.m. and approve the purchase of dinner for the commissioners, not to exceed $150, from the Travel, Lodging and Meals account.

Motioned: Walker
Second: Montes
Ayes: 10
Nays: 0
Absent: 0

COMMISSIONER COMMENTS
Commissioner Cook suggested establishing a photo sharing account for the Year in Review presentation.

Chair Strauss asked for Commissioners Barsanti and Hamblin to meet with Police Liaison Bell to further discuss the Youth Summit he attended.

Chair Strauss advised that he will be conducting year-end interviews with the commissioners to discuss their time on the Youth Commission, areas of improvement and receive constructive feedback to improve the Youth Commission.

STAFF COMMENTS
City Staff Liaison Gary asked for volunteers to attend the scholarship awards nights at Heritage High School on May 13, 2010 and Liberty High School on May 18, 2010. She will assist with providing a script for their presentation. She asked that they dress-up for the events. Commissioners Barsanti, Hamblin and Walker volunteered to attend the awards night at Heritage High School. Commissioners Boer and K. Montes volunteered to attend the awards night at Liberty High School.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks Committee Update
Fundraising Committee Update
Master Plan Committee Update
Accept Executive Committee recommendation for new Youth Commissioners
Year in Review Presentation Update
Youth Leadership Committee Update

ADJOURNMENT
Meeting adjourned at 7:55 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov