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Youth Commission Minutes - April 12, 2010

SPECIAL MEETING
Monday, April 12, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513


CALL TO ORDER
The meeting was called to order at 7:07 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Bailey Hamblin, Kimberly Montes, Irving Ordaz, Allyson Spears and Matthew Strauss and were present. Commissioners Elysia Cook, Anthony Montes and Chris Walker were absent. Adult Advisor Laura DeLaCruz was present. Adult Advisor Dave Castle and Steve Walker were absent. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary reminded the commissioners that this was the last special meeting. In May, the Youth Commission Meetings return to being held on the first Wednesday of the month.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve special meeting minutes of March 8, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Accept monthly status report. (C. Walker)

Motion to approve the consent calendar.

Motioned: Barsanti
Second: Hamblin
Ayes: 7
Nays: 0
Absent: 3 - Cook, A. Montes, Walker

SCHEDULED MATTERS
4. DISCUSSION ITEM: Update from the Tour de Starbucks Committee. (I. Ordaz)

Commissioner Ordaz has met with Rebecca Bradley, the Tour de Starbucks representative, to discuss event details and expectations of the Youth Commission. Youth Commissioners are asked to gather donations for raffle prizes. Additionally, they may be needed to help mark the routes the day before the event. He advised that registration is available online.

City Staff Liaison Gary advised she has the rough draft of the event flyer and is awaiting the final version. She asked Commissioner Ordaz to keep the rest of the Youth Commissioners up-to-date with event details.

Chair Strauss asked every commissioner to set a goal to collect one raffle prize donation. He asked City Staff Liaison Gary to research how much money was raised from last year's event.

5. DISCUSSION ITEM: Update from the Master Plan Committee regarding the proposed Youth Leadership Conference. (C. Walker)

In Commissioner Walker's absence, Chair Strauss distributed a hand-out with school-approved dates, proposed sessions and pending issues. Heritage High School has approved September 9, 2010 for the event. The original date of September 16, 2010 will be homecoming week. Therefore, a new alternate date of September 7, 2010 was selected and agreed upon. Determining which facilities will be utilized is still in discussion. Chair Strauss reviewed the proposed sessions which hope to include speakers with diverse backgrounds from politicians, business leaders, service organizations, school faculty, leadership students and motivational speakers.

Feedback to the proposed ideas included keeping registration fee nominal as it's a first-year, unproven event; making titles of swap sessions broad enough to fit both middle school and high school titles; attendees should make selections for sessions at time of registration to provide an early indicator of group sizes; inquire with leadership faculty for their input as to what benefit they would like to see their students gain from the conference; and consider including a swap session for the leadership advisors.

City Staff Liaison Gary asked which schools will be invited to the conference. Chair Strauss advised that Heritage, Liberty, Freedom and La Paloma High Schools and Bristow, Adams and Edna Hill Middle Schools would be invited.

City Staff Liaison Gary asked the Master Plan Committee to refine the objective of the conference to determine the one item they want students to gain from attending the event.

6. ACTION ITEM: Discuss establishing a Youth Leadership Committee that would bring together different youth-related agencies to discuss issues relevant to youth; select members to serve on the committee; and appoint a committee chair. (M. Strauss)

Chair Strauss advised that the Master Plan Committee had an idea to create a Youth Leadership Committee as a means to satisfy two Master Plan objectives. He distributed a proposal for the creation of the new committee outlining the concept, meeting format, composition, purpose, timeline to launch the new committee, and benefits to the Youth Commission. The Youth Commission would designate two commissioners to serve as the chair and vice-chair of the committee. The committee would meet once a month to share their activities, exchange ideas and perhaps plan collaborative events. It could also serve as a means to promote each other’s events. Meetings would take place after school with an informal agenda and the vice chair would be responsible for taking notes.

Commissioners Hamblin and Barsanti expressed an interest in being involved and taking the roles of chair and vice-chair, respectively.

Motion to approve the creation of the City of Brentwood Youth Leadership Committee with Commissioner Hamblin as chair, Commissioner Barsanti as vice-chair and to include representatives from local middle and high schools.

Motioned: Strauss
Second: Spears
Ayes: 7
Nays: 0
Absent: 3 - Cook, A. Montes, Walker

COMMISSIONER COMMENTS
None

STAFF COMMENTS
None

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks Committee Update
Master Plan Committee Update
Select Dates for Year in Review Presentation to City Council
Fundraising Committee Update
Approve Training Workshop
Accept Scholarship

ADJOURNMENT
Meeting adjourned at 7:52 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov