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Youth Commission Minutes - March 8, 2010
SPECIAL MEETING
Monday, March 8, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Irving Ordaz, Allyson Spears, Matthew Strauss and Chris Walker were present. Adult Advisor Dave Castle, Laura DeLaCruz and Steve Walker were present. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary distributed Youth Commission business cards to be used when meeting with businesses to promote Youth Commission events.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of February 8, 2010. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Accept monthly status report. (C. Walker)
4. Approve revised 2010 Youth Commission meeting dates and locations. (B. Hamblin)

Motion to approve the consent calendar.

Motioned: Walker
Second: A. Montes
Ayes: 10
Nays: 0

SCHEDULED MATTERS
5. DISCUSSION ITEM: Update from the Fundraising Committee regarding the 60’s Social held February 26, 2010. (B. Hamblin)

Commissioner Hamblin reported that the event attracted 254 students and earned approximately $1,550 for the Youth Commission Scholarship Fund. Commissioner A. Montes said the students were enjoying the evening and were disappointed when time was running out. Chair Strauss thanked and commended the committee for a successful event. Commissioner Ordaz thought it was well planned to have various activities for the students. Commissioner K. Montes was pleased to see that the concessions were popular and that everything sold out.

Adult Advisor Castle advised the committee met prior to tonight’s meeting to discuss feedback and areas of improvement for the next event. Comments included there was the right amount of police presence; it was good to have the Explorers; pizza purchase was appropriate so as not to have leftovers; beverages sold out; air conditioning adjustment is needed next time as the main room got too hot; check-in went well by having someone to check school identification cards, to process entrance fee and to wrap wristband on student; facility was a great venue with the kitchen and additional game rooms; increase adult supervision; monitor dancing styles for inappropriate behavior; perhaps have a stated dress code; event length was sufficient and part of the appeal was that the event was in the evening.

6. ACTION ITEM: Update from the Master Plan Committee and approve event date, time, and location for the Leadership Conference. (C. Walker)

Commissioner Walker advised the committee is looking to host a leadership training event for middle school and high school students in September. Chair Strauss advised the committee is trying to finalize the date, time and venue. He prepared a proposal for Heritage High School to promote the event as a joint effort between the Youth Commission and Heritage High School Leadership. He’s working with the Heritage administration to finalize a date and which facilities will be used. A possible theme for the event is “Volunteerism” and how successful events attract leaders, motivate people and work effectively. Adult Advisor DeLaCruz recommended recruiting someone from the community that actually ran an event/created something and ask them to speak on how they accomplished it.

City Staff Liaison Gary didn’t have an update on the financial aspect of the event. She advised that the $1,500 budget may not be available. She’s researching the options.

Motion to approve Youth Commission’s Leadership Conference at Heritage High School on September 16, 2010 with a secondary date of September 9, 2010.

Motioned: Walker
Second: Cook
Ayes: 10
Nays: 0

7. ACTION ITEM: Select commissioners to attend the 2010 Sacramento Experience Youth Leadership Academy and approve funding not to exceed $350.00. (M. Strauss)

Chair Strauss emailed the commissioners to determine their interest in attending. Commissioners Boer and Walker are interested but they have attended in prior years. City Staff Liaison will contact the PAL Board to determine if they have other students that are interested in attending.

Motion to approve funding not to exceed $350.00 for up to four Youth Commissioners to attend the 2010 Sacramento Experience.

Motioned: A. Montes
Second: Barsanti
Ayes: 10
Nays: 0

COMMISSIONER COMMENTS
Chair Strauss requested the Tour de Starbucks Committee to meet with Rebecca Bradley before the April Youth Commission meeting.

STAFF COMMENTS
City Staff Liaison Gary requested that everyone review the new meeting date calendar distributed tonight.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks Committee Update
Master Plan Committee Update
Application Update

ADJOURNMENT
Meeting adjourned at 7:56 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov