CALL TO ORDER
Motion to approve the consent calendar.
Commissioner Walker advised that chairpersons are needed for the special committees. Chair Strauss added that the committee chairperson will be expected to schedule and run the committee meetings; provide status reports at the monthly Youth Commission meetings; and is responsible to see that the committee accomplishes its tasks.
Volunteers for the special committees are Commissioner Barsanti for the Middle School Involvement Committee, Commissioner Cook for the Scholarship Fundraising Committee and Commissioner Walker for the Master Plan Committee.
Motion to make Commissioners Barsanti, Cook and Walker as the chairpersons of the Middle School Involvement Committee, Scholarship Fundraising Committee and Master Plan Committee, respectively.
4. DISCUSSION ITEM: Update from the Middle School Involvement Committee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission. (A. Montes)
Commissioner A. Montes advised that the middle school visits are scheduled for the first two weeks of February. Commissioners A. Montes and Barsanti will meet with Adams Middle School; Commissioners A. Montes and Ordaz will meet with Edna Hill Middle School; and Commissioners Ordaz and Spears will meet with Bristow Middle School. The committee plans to promote the upcoming Youth Commission dance; provide commissioner applications for next year; and hand-out a general information flyer about the Youth Commission. The committee will contact the school principals and leadership teachers.
7:20 p.m. Commissioner Hamblin arrived
5. DISCUSSION ITEM: Update from the Master Plan Committee regarding future steps. (E. Cook)
Commissioner Cook advised the committee met on Monday to discuss the Youth Leadership Conference. She provided a hand-out which summarized their initial ideas for the event which include inviting the high schools and possibly the middle schools; targeting late fall to host the event; conference length to be approximately the same as a school day; including check-in, speakers, workshops, and lunch. Heritage and Liberty High Schools have expressed an interest in the event. The committee hopes one of the schools may be the possible venue. They plan to approach local businesses for sponsorship opportunities. The committee has identified several issues that need further consideration such as student transportation; whether to host the event on a weekday/weekend; number of attendees to invite; and confirm a date and venue.
6. DISCUSSION ITEM: Update from the Fundraising Committee regarding event details for the middle school dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)
Commissioner Hamblin advised the date for the dance has been finalized as February 26, 2010, from 6:00 – 9:00 p.m., at the Brentwood Senior Activity Center. They have selected a 60’s theme and will design a poster for the event. They would like to giveaway an item, such as glow necklaces. Tickets will be sold at the door for $5.00 per person and a student identification card is required. The committee will provide a list of needed supplies to City Staff Liaison Gary. Possible theme tag-lines were discussed among the commission and the tagline of “Peace, Love and Dance” was the most popular.
7. DISCUSSION ITEM: Discuss proposed revisions of the Youth Commission By-Laws. (M. Strauss)
The current Youth Commission By-Laws have been in effect since 1999. Chair Strauss reviewed the significant changes that are included in the draft version attached to the staff report. Such changes include an expanded purpose; added goal of advising the City Council on youth matters; defined term length and ages for membership; updated responsibilities of officers; and updated the meeting dates and attendance expectations. Chair Strauss advised the commissioners to review the By-Laws further and make any recommendations.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445