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REGULAR MEETING
Wednesday, January 6, 2010 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:07 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Anthony Montes, Kimberly Montes, Irving Ordaz, Allyson Spears, Matthew Strauss and Chris Walker were present. Commissioner Bailey Hamblin was absent. Adult Advisor Dave Castle, Laura DeLaCruz and Steve Walker were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary welcomed Steve Walker as the new adult advisor to the Youth Commission.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of December 2, 2009. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)

Motion to approve the consent calendar.

Motioned: Barsanti
Second: Cook
Ayes: 9
Nays: 0
Absent: 1 - Hamblin

SCHEDULED MATTERS
3. ACTION ITEM: Elect Chairpersons for each of the Youth Commission special committees. (C. Walker)

Commissioner Walker advised that chairpersons are needed for the special committees. Chair Strauss added that the committee chairperson will be expected to schedule and run the committee meetings; provide status reports at the monthly Youth Commission meetings; and is responsible to see that the committee accomplishes its tasks.

Volunteers for the special committees are Commissioner Barsanti for the Middle School Involvement Committee, Commissioner Cook for the Scholarship Fundraising Committee and Commissioner Walker for the Master Plan Committee.

Motion to make Commissioners Barsanti, Cook and Walker as the chairpersons of the Middle School Involvement Committee, Scholarship Fundraising Committee and Master Plan Committee, respectively.

Motioned: Walker
Second: Cook
Ayes: 9
Nays: 0
Absent: 1 - Hamblin

 

4. DISCUSSION ITEM: Update from the Middle School Involvement Committee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission. (A. Montes)

Commissioner A. Montes advised that the middle school visits are scheduled for the first two weeks of February. Commissioners A. Montes and Barsanti will meet with Adams Middle School; Commissioners A. Montes and Ordaz will meet with Edna Hill Middle School; and Commissioners Ordaz and Spears will meet with Bristow Middle School. The committee plans to promote the upcoming Youth Commission dance; provide commissioner applications for next year; and hand-out a general information flyer about the Youth Commission. The committee will contact the school principals and leadership teachers.

7:20 p.m. Commissioner Hamblin arrived

5. DISCUSSION ITEM: Update from the Master Plan Committee regarding future steps. (E. Cook)

Commissioner Cook advised the committee met on Monday to discuss the Youth Leadership Conference. She provided a hand-out which summarized their initial ideas for the event which include inviting the high schools and possibly the middle schools; targeting late fall to host the event; conference length to be approximately the same as a school day; including check-in, speakers, workshops, and lunch. Heritage and Liberty High Schools have expressed an interest in the event. The committee hopes one of the schools may be the possible venue. They plan to approach local businesses for sponsorship opportunities. The committee has identified several issues that need further consideration such as student transportation; whether to host the event on a weekday/weekend; number of attendees to invite; and confirm a date and venue.

6. DISCUSSION ITEM: Update from the Fundraising Committee regarding event details for the middle school dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)

Commissioner Hamblin advised the date for the dance has been finalized as February 26, 2010, from 6:00 – 9:00 p.m., at the Brentwood Senior Activity Center. They have selected a 60’s theme and will design a poster for the event. They would like to giveaway an item, such as glow necklaces. Tickets will be sold at the door for $5.00 per person and a student identification card is required. The committee will provide a list of needed supplies to City Staff Liaison Gary. Possible theme tag-lines were discussed among the commission and the tagline of “Peace, Love and Dance” was the most popular.

7. DISCUSSION ITEM: Discuss proposed revisions of the Youth Commission By-Laws. (M. Strauss)

The current Youth Commission By-Laws have been in effect since 1999. Chair Strauss reviewed the significant changes that are included in the draft version attached to the staff report. Such changes include an expanded purpose; added goal of advising the City Council on youth matters; defined term length and ages for membership; updated responsibilities of officers; and updated the meeting dates and attendance expectations. Chair Strauss advised the commissioners to review the By-Laws further and make any recommendations.

COMMISSIONER COMMENTS
None

STAFF COMMENTS
City Staff Liaison Gary advised that the regular meeting date has been changed to the second Wednesday of each month to accommodate a new fire commission that needs to meet on the Youth Commission’s current day.

REQUEST FOR FUTURE AGENDA ITEMS
By-Laws
Master Plan Committee Update
Fundraising Committee Update
Middle School Involvement Committee Update
Approve Scholarship Quantity and Amount to Award
Tour de Starbucks
Sacramento Experience

ADJOURNMENT
Meeting adjourned at 7:57 p.m.

Enter Minutes Here
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov