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Youth Commission Minutes - October 14, 2009

REGULAR MEETING
Wednesday, November 4, 2009 at 7:00 p.m.
Brentwood Technology Center, Council Chambers
101 B Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:07 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Irving Ordaz, Allyson Spears, Matthew Strauss and Chris Walker were present. Commissioner Austin Boer was absent. Adult Advisors Dave Castle and Laura DeLaCruz were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of October 14, 2009. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Accept monthly status report. (C. Walker)
4. Approve 2010 Youth Commission meeting dates and locations. (B. Hamblin)

Motion to approve the consent calendar.

Motioned: Walker
Second: Montes
Ayes: 9
Nays: 0
Absent: 1 - Boer

SCHEDULED MATTERS
5. ACTION ITEM: Determine Commissioners interest in participating in the Chamber of Commerce Holiday Parade on November 21, 2009 and approve application fee of $20 if participating. (B. Gary)

City Staff Liaison Gary advised the holiday parade is two weeks away. If participating, commissioners would need to arrive at 1:30 p.m. for staging, locate convertibles and have signage promoting the Youth Commission.

Chair Strauss took an informal survey of those interested and the majority of would like to participate in the parade. They will inquire about borrowing the convertibles used in the recent homecoming parades.

Motion to approve the Youth Commission’s involvement in the Chamber of Commerce Holiday Parade on November 21, 2009 and approve the application fee of $20.

Motioned: Walker
Second: Barsanti
Ayes: 9
Nays: 0
Absent: 1 - Boer

DISCUSSION ITEM: Update from the Youth Commission Master Plan Subcommittee and discussion of future activity and program ideas. (M. Strauss)

Chair Strauss advised that the subcommittee met last week and discussed ideas. They are working through the details to organize a Youth Leaders Conference and researching possible speakers. They intend to present their proposed Master Plan at the December meeting. It was suggested that they inquire with outside organizations, such as Rotary, to see if they’ll sponsor the cost of the speaker.

City Staff Liaison Gary was asked how much the current Youth Commission website can be modified to provide more information geared towards youth. City Staff Liaison Gary responded that additional tabs can be added to allow more information to be posted. She will have to research if the Youth Commission can purchase the domain rights to a new URL.

6. DISCUSSION ITEM: Review event details for the middle school dance/game night fundraiser scheduled for November 20, 2009. (B. Hamblin)

Commissioner Hamblin advised that the subcommittee has learned that Adams Middle School is hosting a dance on the same date as the Youth Commission’s proposed event. As such, the subcommittee recommends waiting until after the holidays to host a dance event. City Staff Liaison Gary was asked to check the availability of the Brentwood Senior Activity Center for Friday evenings in January and February 2010. A handout was distributed with other fundraising ideas. These ideas will be discussed further after the dance event.

7. ACTION ITEM: Accept the recommendation for the remaining Adult Advisor position and recommend their approval by City Council. (B. Gary)

City Staff Liaison Gary reminded the Youth Commission that one adult advisor position has remained vacant since the new term began on July 1, 2009. Mr. Steve Walker recently applied for the position and was interviewed by the Executive Committee. The Executive Committee offered the adult advisor position to Mr. Walker and he accepted.

Motion to appoint Mr. Steve Walker as an Adult Advisor on the Brentwood Youth Commission and recommend his approval by City Council at the December 8, 2009 meeting.

Motioned: Barsanti
Second: Cook
Ayes: 8
Nays: 0
Absent: 1 - Boer
Abstained: 1 - Walker

COMMISSIONER COMMENTS
Chair Strauss announced the ground breaking for the new Civic Center will be on November 10, 2009.

STAFF COMMENTS
None

REQUEST FOR FUTURE AGENDA ITEMS
Master Plan Subcommittee Update
Middle School Dance Update
Scholarships
Review applications for youth commissioner and adult advisor positions
Visits to schools to promote the Youth Commission

ADJOURNMENT
Meeting adjourned at 7:39 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov