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Youth Commission Minutes - October 14, 2009
SPECIAL MEETING
Wednesday, October 14, 2009 at 7:00 p.m.
Brentwood Technology Center, Presentation Room
101 B Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:07 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Irving Ordaz, Allyson Spears, Matthew Strauss and Chris Walker were present. Adult Advisors Dave Castle and Laura DeLaCruz were present. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
Jonathan Gee, representing Family Worship Center, addressed the Youth Commission in response to a recent newspaper article that discussed the lack of local activities for youth. He extended an invitation to partner with the Youth Commission and offer Teen Extreme events as a joint fundraising opportunity. The church has hosted these events in the past. The events have included a paintball course, climbing walls, portable skate park and other activities. The church owns the equipment for the activities. The events require the efforts of many volunteers to organize and thus, they are looking for an interested party to co-sponsor the events.

CONSENT CALENDAR
1. Approve regular meeting minutes of September 2, 2009. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)
3. Accept monthly status report. (C. Walker)

Motion to approve the consent calendar.

Motioned: Walker
Second: Boer
Ayes: 10
Nays: 0

SCHEDULED MATTERS
4. DISCUSSION ITEM: Update on the Youth Commission’s booth at Hometown Halloween held in downtown Brentwood on Saturday, October 24, 2009. (C. Walker)

City Staff Liaison Gary advised the Youth Commission’s booth will be on First Street, in the proximity of the movie theater. She recommended that volunteers arrive by 4:15 p.m. to set-up for the event. The commissioners are welcome to distribute flyers to promote their middle school dance fundraiser. She asked that those volunteering at the event wear either a costume or Youth Commission shirt.

5. ACTION ITEM: Determine Commissioners participating in the Heritage Homecoming Parade on October 30, 2009 and select a time and location to meet at the Streets of Brentwood.

Chair Strauss advised that this is Heritage High School’s first homecoming parade. The event is scheduled to begin at 5:30 p.m. on Friday, October 30, 2009. The parade route will circle around the shopping center and commissioners are invited to represent the Youth Commission and ride in convertibles which will be supplied by the school.

Motion to approve the Youth Commission’s participation in the Heritage Homecoming Parade on October 30, 2009.

Motioned: Walker
Second: Barsanti
Ayes: 10
Nays: 0

6. DISCUSSION ITEM: Update from the Youth Commission Master Plan Subcommittee and discussion of future activity and program ideas. (M. Strauss)

The subcommittee has met and discussed new activities such as hosting a Brentwood Youth Leader’s Conference to bring together leadership students for an opportunity to listen to motivational speakers and participate in workshops; compiling and maintaining a volunteer newsletter/database and/or a teen job newsletter/database.

7. ACTION ITEM: Approve event details and funding for the middle school dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)

Commissioner Hamblin advised the middle school dance fundraiser is proposed for 6:00 – 9:00 p.m. on November 20, 2009 at the Brentwood Senior Activity Center. Admission is $5.00 per person and beverages will be sold. All proceeds from the event will benefit the Youth Commission Scholarship Program. The purchase of event supplies is not to exceed $400.00.

Motion to approve the Youth Commission Middle School Dance Fundraiser to be held on November 20, 2009 at the Brentwood Senior Activity Center from 6:00 – 9:00 p.m. and approve a budget not to exceed $400.00.

Motioned: Hamblin
Second: Boer
Ayes: 10
Noes: 0

COMMISSIONER COMMENTS
Chair Strauss thanked the commissioners for coming prepared to tonight’s meeting.

STAFF COMMENTS
City Staff Liaison Gary reminded the Executive Committee that an interview for the vacant adult advisor position is scheduled for tomorrow at 4:00 p.m. in the Presentation Room.

REQUEST FOR FUTURE AGENDA ITEMS
Master Plan Subcommittee Update
Middle School Dance
Holiday Parade

ADJOURNMENT
Meeting adjourned at 8:23 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov