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Youth Commission Minutes - September 2, 2009
REGULAR MEETING
Wednesday, September 2, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Irving Ordaz, Allyson Spears, Matthew Strauss and Chris Walker were present. Adult Advisors Dave Castle and Laura DeLaCruz were present. Police Liaison Matt Bell was present. City Staff Liaison Poldina Scherff was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
The Youth Commission received a $50 donation from Mrs. Barbara Russell-Cambra.

CITIZEN COMMENTS
Leonard Roudman from the Brentwood Library announced that volunteers are needed for their Halloween Party from 3:30 – 5:30 p.m. on October 21, 2009. The event will be held at the Brentwood Senior Activity Center. Anyone interested in volunteering should contact Lindsay DuPont at the Brentwood Library. He also advised that other volunteer opportunities are available at the library.

CONSENT CALENDAR
1. Approve regular meeting minutes of August 5, 2009. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)

Motion to approve the consent calendar.

Motioned: Hamblin
Second: Walker
Ayes: 10
Nays: 0

SCHEDULED MATTERS
3. DISCUSSION ITEM: Evaluate the “Who are the Youth Leaders in our Community” event held earlier on September 2, 2009. (C. Walker)

Commissioner Walker advised event went well and there was good attendance. Chairperson Strauss thanked the subcommittee and staff for organizing the event.

4. DISCUSSION ITEM: Update from Youth Commission Master Plan subcommittee. (D. Castle)

Adult Advisor Castle advised that the subcommittee hasn’t met since the last Youth Commission meeting.

Commissioner Hamblin recommends that the subcommittee should meet and compare past goals and survey results as a means of helping to establish new goals.

5. DISCUSSION ITEM: Update on the Liberty High School Homecoming Parade to be held on Friday, September 18, 2009. (M. Strauss)

City Staff Liaison Scherff advised that she has submitted the application to participate in the parade. She needs someone to follow-up with Liberty to confirm they are registered and determine if another car is available.

Police Liaison Bell offered to introduce Commissioners Boer and K. Montes to Summer Rodriguez at Liberty High School. They’ll meet tomorrow and which time the commissioners can confirm that the application was received and inquire if another car is available for the Youth Commission to use in the parade.

6. DISCUSSION ITEM: Update on the PAL S-K-A-T-E Tournament to be held on Saturday, September 19, 2009. (M. Strauss)

Chair Strauss advised that the Youth Commission volunteers would process registrations and maintain the tournament brackets. Volunteers are needed from 7:30 a.m. to 4:00 p.m. He will email event details to the commissioners and asked that they respond with their availability.

7. ACTION ITEM: Update from the fundraising subcommittee. (B. Hamblin)

Commissioner Hamblin distributed meeting notes. The feedback suggested considering hosting a dance event geared towards middle school students in the fall. They would contact leadership classes and ask for help with promoting the event. It was also suggested to raise the ticket price to $6.00 and have games and other activities available in hopes of attracting more students. The subcommittee needs to check dates of other middle school events that may conflict with the Youth Commission event.

Adult Advisor DeLaCruz recommends the event is held at a later time, such as 6:00 – 9:00 p.m., to get better attendance. School dances are from 4:00 – 6:00 p.m. and don’t get very much attendance.

City Staff Liaison advised that the Brentwood Senior Activity Center is equipped with a large screen and Wii game system. The game room, which has the pool table, is for senior citizens use only and is off limits to other users of the facility. She also advised that decorations are not allowed on the walls.

Police Liaison Bell offered to be security at the event as long as there isn’t a Liberty or Heritage High School football game.

The subcommittee will meet to decide on an event date.

8. ACTION ITEM: Approve the application fee of $30 for a booth at the Hometown Halloween event to be held on Saturday, October 24, 2009. (P. Scherff)

City Staff Liaison advised the cost of a booth space at Hometown Halloween is $30. The booth size is 10’ x 10’. The toys have already been purchased.

Motion to approve the application fee of $30 for a booth at the Hometown Halloween event to be held on Saturday, October 24, 2009.

Motioned: Walker
Second: Barsanti
Ayes: 10
Noes: 0

COMMISSIONER COMMENTS
Chair Strauss praised the commissioners for mingling well with the guests at tonight’s social.

STAFF COMMENTS
City Staff Liaison Scherff advised that the October meeting will be held in the current City Council Chambers. The November meeting will be at the Brentwood Education and Technology Incubator, 101 B Sand Creek Road.

REQUEST FOR FUTURE AGENDA ITEMS
Middle School Dance
Hometown Halloween
Master Plan Subcommittee Update
PAL S-K-A-T-E Tournament Update
Homecoming Parade
Holiday Parade
Christmas Tree Lighting

ADJOURNMENT
Meeting adjourned at 7:42 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov