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Youth Commission Minutes - August 5, 2009
Wednesday, August 5, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

The meeting was called to order at 7:07 p.m. by Matt Strauss, Chairperson.

Commissioners Katie Barsanti, Austin Boer, Bailey Hamblin, Anthony Montes, Allyson Spears, Matthew Strauss and Chris Walker were present. Commissioners Elysia Cook, Kimberly Montes, and Irving Ordaz were absent. Adult Advisors Dave Castle and Laura DeLaCruz were present. Police Liaison Matt Bell was absent. City Staff Liaison Poldina Scherff was present.

Mayor Robert Taylor thanked the commissioners for their involvement with the Brentwood Youth Commission. He gave a brief update on various matters. He stated the Streets of Brentwood has installed temporary soccer fields. The Brentwood Police Department has hired two officers and which brings them to full capacity. The police department was awarded a grant for uniforms. The new civic center project has been approved and is underway. The Brentwood Library has moved across the street. The crime rate is down. There was a large fire recently and the Brentwood Senior Activity Center served as an emergency center.

7:10 p.m. Commissioner Kimberly Montes arrived.

Mayor Taylor performed the Oath of Office and installation of Commissioner Kimberly Montes, Commissioner Allyson Spears and Adult Advisor Laura DeLaCruz.

Chair Strauss presented the Certificates of Recognition from California State Assemblyperson Joan Buchanan, 15th Assembly District. The certificates were in recognition of outstanding achievement with the completion of the youth survey and significant positive influence on youth policies and programs in Brentwood.



1. Approve regular meeting minutes of July 1, 2009. (M. Strauss)
2. Accept Fiscal Status for 2009/10 budget year. (K. Barsanti)

Motion to approve the consent calendar.

Motioned: Walker
Second: A. Montes
Ayes: 8
Nays: 0
Absent: 2 – Cook, Ordaz

3. DISCUSSION ITEM: Update from subcommittee on the “Get to Know the Youth Commission” event scheduled for September 2, 2009. (C. Walker)

Commissioner Walker advised that the subcommittee hasn’t met. He opened the discussion asking for ideas on how to make the event different than past years.
Chair Strauss described how the event is an opportunity for community leaders to meet the Youth Commissioners.

City Staff Liaison Scherff offered to sit-in on the sub-committee meeting as the invitations need to be sent soon and planning needs to get underway.

4. DISCUSSION ITEM: Update from subcommittee regarding “The Endless Summer Dance” held on July 24, 2009. (B. Hamblin)

Commissioner Hamblin advised that forty (40) tickets, at $5.00 each, were sold. Beverage sales totaled $28.00. The total money earned from the event was $228.00 and it will be used for the scholarship program.

Although the event was advertised well throughout town and the entrance fee was reasonable, some felt that holding the event in the summer may not have been the best decision. Perhaps, holding future events when school is in session will promote more interest through word of mouth. Also, hosting the event for middle-school students may a better age group to target.

5. ACTION ITEM: Discuss and recommend replacing vacancies on the subcommittee that will work on the results of the Youth Survey. (M. Strauss)

Chair Strauss advised that one position is available on the Master Plan Subcommittee. Once the position is filled, the subcommittee should set new goals and objectives for the Youth Commission.

Commissioner Boer volunteered for the subcommittee.

Motion to add Commissioner Boer to the Master Plan Subcommittee.

Motioned: Walker
Second: Barsanti
Ayes: 8
Noes: 0
Absent: 2 – Cook, Ordaz

6. ACTION ITEM: Discuss and approve the application submittal for the Youth commission to participate in the Liberty High School Homecoming parade on September 18, 2009. (P. Scherff)

City Staff Liaison Scherff advised that the registration deadline is September 1, 2009. It’s their option to participate again this year but is not required simply because they participated in prior years.

Chair Strauss feels that it provides good visibility for the Youth Commission and participation requires little effort. He asked if staff would handle the application forms. Staff agreed to do so if they decide to participate.

Several commissioners expressed an interest in riding in the parade. Some commissioners have/have access to convertible cars that they may be able to use in the parade. Chair Strauss asked the commissioners to check their calendars and provide their availability to City Staff Liaison Scherff within two weeks.

Motion to request staff to submit the application for the Youth Commission to participate in the Liberty High School Homecoming Parade on September 18, 2009.

Motioned: Hamblin
Second: Spears
Ayes: 8
Noes: 0
Absent: 2 – Cook, Ordaz

7. ACTION ITEM: Determine the Youth Commission’s interest in volunteering at the annual Marsh Creek Clean-up event on September 19, 2009. (P. Scherff)

City Staff Liaison Scherff advised that the City of Brentwood has been heavily involved in the planning and execution of this event in past years. This year, the city’s involvement consists of trash disposal.

Chair Strauss indicated that the event is going to be held on the same day as the PAL S-K-A-T-E Tournament. He feels it will be difficult to participate in both events. He feels the Youth Commission’s first obligation is to the Police Activities League (PAL) for their skate competition.

Motion to deny involvement in the annual Marsh Creek Clean-up event on September 19, 2009.

Motioned: A. Montes
Second: Boer
Ayes: 8
Noes: 0
Absent: 2 – Cook, Ordaz

8. ACTION ITEM: Determine the Youth Commission’s interest in volunteering as a fundraiser at the PAL S-K-A-T-E Tournament on September 19, 2009. (M. Strauss)

Chair Strauss advised the PAL S-K-A-T-E Tournament is a great event for Brentwood youth. In past years, commissioners have worked the registration table and maintained the tournament brackets. He indicated there is an opportunity for the Youth Commission to receive a monetary donation from PAL. The event set-up time begins at 8:00 a.m., tournament starts at 9:00 a.m. and it ends anytime between 2:00 – 4:00 p.m.

Motion to approve the Youth Commission’s involvement at the PAL S-K-A-T-E event on September 19, 2009.

Motioned: Barsanti
Second: Walker
Ayes: 8
Noes: 0
Absent: 2 – Cook, Ordaz

Commissioner Hamblin requests the dance feedback forms are completed and returned to her.

Commissioner K. Montes apologized for being late to the meeting.

Chair Strauss congratulated the newly sworn members of the Youth Commission and reminded everyone that one adult advisor position remains vacant.

City Staff Liaison Scherff advised that the September meeting will probably still be held in the current City Council Chambers as construction of the new civic center will not be underway.

Commissioners stated they are interested in receiving the agenda packets electronically.

Get to Know the Youth Commission – Post Event Feedback
Master Plan Subcommittee Update
PAL S-K-A-T-E Tournament Update
Homecoming Parade
Fundraising Subcommittee Update

Meeting adjourned at 8:07 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445