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Youth Commission Minutes - July 1, 2009
REGULAR MEETING
Wednesday, July 1, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Anthony Montes, Kimberly Montes, Allyson Spears, Matthew Strauss and Chris Walker were present. Commissioner Irving Ordaz was absent. Adult Advisors Dave Castle, and Laura DeLaCruz were present. Police Liaison Matt Bell was absent. City Staff Liaison Poldina Scherff was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
Mr. Greg Bales from the Office of State Assemblymember Joan Buchanan addressed the Youth Commission. He inquired about what are the most important and pressing issues of the Youth Commission.

Commissioner Strauss advised Mr. Bales that the Youth Commission just completed a survey of 566 youth in our community. Their main response was the lack of local events and activities in which they could participate.

CONSENT CALENDAR
1. Approve regular meeting minutes of June 3, 2009. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Accept monthly status report. (C. Walker)

Motion to approve the consent calendar.

Motioned: Walker
Second: A. Montes
Ayes: 9
Nays: 0
Absent: 1 - Ordaz

SCHEDULED MATTERS
4. ACTION ITEM: Nominations and selection of Youth Commission Executive Committee for 2009/10. (B. Gary)

City Staff Liaison Scherff conducted the election of officers. For the office of Chair, Commissioners Walker and Strauss were nominated. Commissioner Walker declined the nomination and Commissioner Strauss accepted the nomination. For the office of Vice Chair, Commissioner Walker was nominated and accepted the nomination. No other nominees were presented for this office. For the office of Secretary, Commissioners Cook, Barsanti, A. Montes and Hamblin were nominated and all nominees accepted the nomination. Commissioner Hamblin received the majority of votes. For the office of Treasurer, Commissioners Barsanti, K. Montes, Cook and A. Montes were nominated and all nominees accepted the nomination. Commissioner Barsanti received the majority of votes.

Motion to approve the Youth Commission Executive Committee, for the 2009/10 term, comprised of Matt Strauss as Chair; Chris Walker as Vice Chair, Bailey Hamblin as Secretary and Katie Barsanti as Treasurer.

Motioned: Cook
Second: Barsanti
Ayes: 9
Nays: 0
Absent: 1 - Ordaz

5. ACTION ITEM: Approve the purchase of Youth Commission apparel for the three new Commission members not to exceed $300. (E. Cook)

Commissioner Cook advised that Youth Commission apparel is needed for the three new Youth Commission members. The Youth Commission provides each member with a polo shirt, t-shirt and sweatshirt with the City logo with “Youth Commission” wording beneath the logo. The apparel is worn at events in which they are representing the Youth Commission. All apparel is to be returned upon completion of their term.

Motion to approve the purchase of Youth Commission apparel for the three new Youth Commission members not to exceed $300.00.

Motioned: A. Montes
Second: Boer
Ayes: 9
Noes: 0
Absent: 1 - Ordaz

6. ACTION ITEM: Approve the date of September 2, 2009 for the “Get to Know the Youth Commission” event; approve a budget not to exceed $300 for event supplies, and select a subcommittee to plan event details. (C. Walker)

Commissioner Walker advised that the “Get to Know the Youth Commission” event, proposed for September 2, 2009, is an annual which brings together community leaders and the Youth Commission. Chair Strauss advised that approximately 25 – 30 people attend the social event. Those invited include school principals, vice principals, City Council, various civic leaders, and City of Brentwood Department Heads. He asked that the subcommittee takes a new approach to planning the meeting and inviting guests.

A subcommittee consisting of several commissioners and one adult advisor needs to be formed. Commissioners K. Montes, Boer, Spears, Barsanti and A. Montes volunteered for the subcommittee along with Adult Advisor DeLaCruz.

Motion to approve the date of September 2, 2009 for the “Get to Know the Youth Commission” event; approve a budget not to exceed $300 for event supplies; and form a subcommittee comprised of Commissioners K. Montes, Boer, Spears, Barsanti, A. Montes and Adult Advisor DeLaCruz.

Motioned: Walker
Second: A. Montes
Ayes: 9
Noes: 0
Absent: 1 - Ordaz

7. DISCUSSION ITEM: Update from subcommittee regarding event details for the dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)

Commissioner Hamblin advised that the event details for The Endless Summer Dance were discussed during the Special Workshop earlier tonight. There were no additional details or issues to discuss at this time.

8. DISCUSSION ITEM: Discussion regarding next steps for the Youth Commission to pursue based on the results of the Youth Survey. (M. Strauss)

Adult Advisor Castle suggested that this topic is presented as an action item on a future agenda so that the subcommittee position, vacated by former Commissioner Mickell Escobar, can be filled. The existing subcommittee will meet to discuss new goals for the Youth Commission.

COMMISSIONER COMMENTS
Chair Strauss advised that the Youth Commission is still seeking to fill the vacant adult advisor position.

Chair Strauss congratulated and welcomed the new members of the Youth Commission.

STAFF COMMENTS
Adult Advisor Castle welcomed the new youth commissioners and adult advisor.

City Staff Liaison Scherff thanked the Youth Commission for her warm welcome as she temporarily fills the position while City Staff Liaison Gary is on maternity leave.

City Staff Liaison Scherff advised that City Council approved to move forward with the new City Hall and Civic Center project. As a result, the Parks and Recreation Office will be relocated to the Brentwood Education and Technology Center in August. Council Chambers will also be moved to the Brentwood Education and Technology Center.

City Staff Liaison Scherff announced the ongoing Starry Nights Summer Concert Series in City Park and invited commissioners to attend. She also invited them to attend the Family Fun Nights at the Brentwood Family Aquatic Complex.

REQUEST FOR FUTURE AGENDA ITEMS

Master Plan Subcommittee - Action item to fill vacant position
Fundraising Subcommittee Update - The Endless Summer Dance
Get to Know the Youth Commission Subcommittee Update
Marsh Creek Clean-up
Homecoming Parade

ADJOURNMENT
Meeting adjourned at 7:43 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov