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Youth Commission Minutes - June 3, 2009
REGULAR MEETING
Wednesday, June 3, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Lauren Conder, Elysia Cook, Mickell Escobar, Bailey Hamblin, Anthony Montes, Irving Ordaz, and Matthew Strauss were present. Commissioners Katie Barsanti, Austin Boer, and Chris Walker were absent. Adult Advisors Dave Castle, and James Martinez were present. Adult Advisor Julie Truesdell was absent. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Chairperson Strauss explained how the Youth Commission fundraises throughout the year in order to be able to award scholarships to graduating high school seniors. This year, the Youth Commission is awarding three (3) scholarships, valued at $750.00 each. The recipients are Michelle Favalora from Heritage High School, Vannessa Rodriguez from Liberty High School and Sabrina Dunbar from Freedom High School.

ANNOUNCEMENT(S)
None

CITIZEN COMMENTS
Mr. Martin Barrera-Martinez is the new field representative for State Assemblymember Joan Buchanan. Mr. Barrera-Martinez introduced himself to the Youth Commission and invited the commissioners to contact him if they have any issues that they want presented to Assemblymember Buchanan. He advised that he plans to attend future Youth Commission meetings as a means to stay in touch with the Brentwood community.

CONSENT CALENDAR
1. Approve regular meeting minutes of May 6, 2009. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Request staff to schedule a presentation for the June 23, 2009 City Council meeting to honor outgoing Youth Commissioners and Adult Advisors. (A. Montes)

Motion to approve the consent calendar.

Motioned: Montes
Second: Hamblin
Ayes: 7
Nays: 0
Absent: 3 - Barsanti, Boer, Walker

SCHEDULED MATTERS
4. DISCUSSION ITEM: Report from the Tour de Starbucks Fundraiser Subcommittee on the completed event. (K. Barsanti)

As Commissioner Barsanti was absent, Chairperson Strauss addressed the Youth Commission. He advised the event went well and there was good participation from commissioners and other volunteers. There were approximately 120 riders, which was lower than last year.

The recent PAL Board meeting announced preliminary fundraising earnings of $1,000 from registration and raffle tickets. The Starbucks liaison may apply for the Starbucks Make Your Mark Program grant on behalf of the Antioch store. If awarded, it will generate up to another $1,000 towards the event earnings. The distribution of the event proceeds to the Antioch PAL, Brentwood PAL and Brentwood Youth Commission is yet to be finalized.

5. DISCUSSION ITEM: Report from the Year in Review Presentation Subcommittee. (I. Ordaz)

Commissioner Ordaz advised that the Youth Commission Subcommittee has met and reviewed last year’s presentation. They have also reviewed the past Youth Commission meeting agenda as a reminder of the year’s events and have located pictures of various events. All of this will be incorporated into the annual presentation.

The subcommittee will provide the Year in Review Presentation to City Staff Liaison Gary next week so that it may be reviewed and approved by staff prior to be presented to City Council.

6. ACTION ITEM: Discuss the process for selecting Youth Commission applicants; accept the recommendation of new commissioners; and recommend their approval by City Council. (B. Gary)

City Staff Liaison Gary advised that four youth commissioners and two adult advisors will be ending their terms. The Executive Committee has met and reviewed the sixteen complete youth commissioner applications and they have interviewed select candidates. They have approved the applications of Commissioners Walker and Strauss who have reapplied due to expiring terms. They also selected two additional youth commissioners and one adult advisor. There is one adult advisor position that will remain open until filled.

Motion to accept the recommendation of the Executive Committee regarding the four student members and one adult advisor and recommend their approval by City Council at the June 23, 2009 meeting.

Motioned: Ordaz
Second: Escobar
Ayes: 7
Noes: 0
Absent: 3 - Barsanti, Boer, Walker

7. ACTION ITEM: Approve event details and funding for the dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)

Commissioner Hamblin advised that the subcommittee met last week to discuss event details for a youth dance fundraiser. The subcommittee selected July 24, August 7 and 14 as possible dates.

Chairperson Strauss advised Heritage High School doesn’t have portable lighting but Bristow Middle School has that type of equipment. He expressed his concern that the July event date is before school is back in session. He feels schools have to be the outlet for advertising and he fears low attendance if marketing through school is not used.

Commissioner Cook suggested handing out postcards during school walk-through dates as a good way to promote the event. She also suggested using online networking sites such as Myspace and Facebook; utilize texting and seeking advertising through the Rave Theaters.

Adult Advisor Castle feels the youth in Brentwood are starved for events during the summer.

Discussion continued pertaining to the event date selection; the theme of the event; charging $5.00 per person for entry; adult supervision at event; possibly advertising at the aquatic complex; and the pros and cons associated with the Brentwood Senior Activity Center and the Brentwood Community Center.

Motion to approve the Youth Commission dance fundraiser event for July 24, 2009 from 8:00 – 11:00 p.m. at either the Brentwood Senior Activity Center or the Brentwood Community Center and authorize a budget not to exceed $400 for supplies.

Motioned: Ordaz
Second: Cook
Ayes: 6 - Conder, Cook, Escobar, Hamblin, Montes, Ordaz
Noes: 1 - Strauss
Absent: 3 - Barsanti, Boer, Walker

8. ACTION ITEM: Request staff to purchase supplies for Hometown Halloween, not to exceed $350.00.

The Youth Commission has traditionally participated in the Hometown Halloween event sponsored by the Chamber of Commerce. The Youth Commission hands out a small toy at this safe trick or treating event.

Motion to approve the purchasing of supplies for Hometown Halloween not to exceed $350.00.

Motioned: Cook
Second: Ordaz
Ayes: 7
Noes: 0
Absent: 3 - Barsanti, Boer, Walker

COMMISSIONER COMMENTS
Chair Strauss thanked Commissioners Escobar and Conder and Adult Advisors Martinez and Truesdell for their participation and years of service to the Brentwood Youth Commission.

City Staff Liaison Gary added that the outgoing commissioners and adult advisors will be honored at the June 23, 2009 City Council Meeting. Commissioner Conder advised that she is not able to attend the meeting.

STAFF COMMENTS
Adult Advisor Martinez praised the youth commissioners for doing a great job and commented on how he has seen them grow and develop over the past three years. He is proud that they are thinking about others and are actively involved in the community. Through their actions, they are leading the way for others to follow.

City Staff Liaison Gary announced that the 2nd Annual Playful City Play Day will take place on June 19, 2009 in City Park. It’s a means of promoting our parks so people discover they are out there and available for their enjoyment. The event is also a part of the Playful City USA award for which we have reapplied this year. Youth Commissioners are invited to volunteer for the event.

City Staff Liaison Gary advised that there will be a special workshop prior to the next regularly scheduled meeting on July 1, 2009. The workshop will be from 4:00 – 6:00 p.m. with a dinner break from 6:00 – 7:00 p.m. She asked to be notified if commissioners are unable to attend the workshop and meeting as a follow-up training will need to be scheduled.

REQUEST FOR FUTURE AGENDA ITEMS
Fundraising Subcommittee Update
Hometown Halloween
Year in Review Update
Get to Know the Youth Commission Subcommittee
Elections for Executive Committee
Youth Commission Apparel Purchase

ADJOURNMENT
Meeting adjourned at 7:59 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov