Wednesday, June 3, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER
Motion to approve the consent calendar.
As Commissioner Barsanti was absent, Chairperson Strauss addressed the Youth Commission. He advised the event went well and there was good participation from commissioners and other volunteers. There were approximately 120 riders, which was lower than last year.
The recent PAL Board meeting announced preliminary fundraising earnings of $1,000 from registration and raffle tickets. The Starbucks liaison may apply for the Starbucks Make Your Mark Program grant on behalf of the Antioch store. If awarded, it will generate up to another $1,000 towards the event earnings. The distribution of the event proceeds to the Antioch PAL, Brentwood PAL and Brentwood Youth Commission is yet to be finalized.
5. DISCUSSION ITEM: Report from the Year in Review Presentation Subcommittee. (I. Ordaz)
Commissioner Ordaz advised that the Youth Commission Subcommittee has met and reviewed last year’s presentation. They have also reviewed the past Youth Commission meeting agenda as a reminder of the year’s events and have located pictures of various events. All of this will be incorporated into the annual presentation.
The subcommittee will provide the Year in Review Presentation to City Staff Liaison Gary next week so that it may be reviewed and approved by staff prior to be presented to City Council.
6. ACTION ITEM: Discuss the process for selecting Youth Commission applicants; accept the recommendation of new commissioners; and recommend their approval by City Council. (B. Gary)
City Staff Liaison Gary advised that four youth commissioners and two adult advisors will be ending their terms. The Executive Committee has met and reviewed the sixteen complete youth commissioner applications and they have interviewed select candidates. They have approved the applications of Commissioners Walker and Strauss who have reapplied due to expiring terms. They also selected two additional youth commissioners and one adult advisor. There is one adult advisor position that will remain open until filled.
Motion to accept the recommendation of the Executive Committee regarding the four student members and one adult advisor and recommend their approval by City Council at the June 23, 2009 meeting.
7. ACTION ITEM: Approve event details and funding for the dance fundraiser benefiting the Youth Commission Scholarship Program. (B. Hamblin)
Commissioner Hamblin advised that the subcommittee met last week to discuss event details for a youth dance fundraiser. The subcommittee selected July 24, August 7 and 14 as possible dates.
Chairperson Strauss advised Heritage High School doesn’t have portable lighting but Bristow Middle School has that type of equipment. He expressed his concern that the July event date is before school is back in session. He feels schools have to be the outlet for advertising and he fears low attendance if marketing through school is not used.
Commissioner Cook suggested handing out postcards during school walk-through dates as a good way to promote the event. She also suggested using online networking sites such as Myspace and Facebook; utilize texting and seeking advertising through the Rave Theaters.
Adult Advisor Castle feels the youth in Brentwood are starved for events during the summer.
Discussion continued pertaining to the event date selection; the theme of the event; charging $5.00 per person for entry; adult supervision at event; possibly advertising at the aquatic complex; and the pros and cons associated with the Brentwood Senior Activity Center and the Brentwood Community Center.
Motion to approve the Youth Commission dance fundraiser event for July 24, 2009 from 8:00 – 11:00 p.m. at either the Brentwood Senior Activity Center or the Brentwood Community Center and authorize a budget not to exceed $400 for supplies.
8. ACTION ITEM: Request staff to purchase supplies for Hometown Halloween, not to exceed $350.00.
The Youth Commission has traditionally participated in the Hometown Halloween event sponsored by the Chamber of Commerce. The Youth Commission hands out a small toy at this safe trick or treating event.
Motion to approve the purchasing of supplies for Hometown Halloween not to exceed $350.00.
City Staff Liaison Gary added that the outgoing commissioners and adult advisors will be honored at the June 23, 2009 City Council Meeting. Commissioner Conder advised that she is not able to attend the meeting.
City Staff Liaison Gary announced that the 2nd Annual Playful City Play Day will take place on June 19, 2009 in City Park. It’s a means of promoting our parks so people discover they are out there and available for their enjoyment. The event is also a part of the Playful City USA award for which we have reapplied this year. Youth Commissioners are invited to volunteer for the event.
City Staff Liaison Gary advised that there will be a special workshop prior to the next regularly scheduled meeting on July 1, 2009. The workshop will be from 4:00 – 6:00 p.m. with a dinner break from 6:00 – 7:00 p.m. She asked to be notified if commissioners are unable to attend the workshop and meeting as a follow-up training will need to be scheduled.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445