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Youth Commission Minutes - May 6, 2009
REGULAR MEETING
Wednesday, May 6, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:03 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Lauren Conder, Elysia Cook, Mickell Escobar, Bailey Hamblin, Anthony Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Adult Advisors Dave Castle, James Martinez and Julie Truesdell were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present. Recreation Manager, Poldina Scherff, was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
No changes were made to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of April 1, 2009. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Accept monthly status report (C. Walker)
4. Accept the Youth Commission Executive Committee’s recommendation of winners of the 2009 Youth Commission Scholarship and request staff to schedule a presentation for the May 26, 2009 City Council meeting to recognize the winners. (M. Escobar)

Commissioner Strauss pulled Item #4 and asked City Staff Liaison Gary if the scholarship winners could be invited to attend a Youth Commission meeting so they can be congratulated by the commissioners. City Staff Liaison Gary will invite the winners and schedule the presentations. She reminded the commissioners that they need to attend the school award nights to present the awards.

• Motion to approve the consent calendar.
Motioned: Walker
Second: Escobar
Ayes: 10
Nays: 0

SCHEDULED MATTERS
5. DISCUSSION ITEM: Report from the Youth Commission Fundraising Subcommittee. (B. Hamblin)

Commissioner Hamblin advised that the subcommittee met last week and developed a list of 4 fundraising ideas which are a teen dance, city mural, city garden and car wash.

The teen dance would be open to Liberty and Heritage High Schools for this first event. Future events may include middle school students. The event would have a nominal entrance fee and school identification cards would be used for entrance. The commissioners would sell refreshments and a disc jockey has volunteered to provide the music free of charge. They had hoped to have the event before school was out for summer. After further discussion, it was determined that more time would be needed to plan appropriately. City Staff Liaison Gary will include the event as an action item on a future agenda.

Commissioner Hamblin advised that locations would be needed for the city mural, city garden and car wash ideas. City Staff Liaison Gary recommended that the subcommittee contact the historical society and inquire if their property might be an appropriate location for a community garden.

City Staff Liaison Gary recommended they look into various gift wrapping events at local retailers during the holidays.

6. DISCUSSION ITEM: Report from the Tour de Starbucks Fundraiser Subcommittee. (K. Barsanti)

Commissioner Barsanti advised that the subcommittee has met twice. They are looking for volunteers to be stationed at various stores along the route. The event will sell raffle tickets as another means of fundraising. The subcommittee is collecting donations for the raffle.

Chair Strauss welcomed ideas and donations for the raffle. Reiterated the need for volunteers and encouraged commissioners to recruit friends to volunteer. Volunteers should arrive at the Garin Ranch Starbucks at 6:30 a.m. The event will conclude approximately between 1:00 – 2:00 p.m.

7. ACTION ITEM: Request staff to schedule the annual Year in Review presentation for the June 23, 2009 City council meeting and select a subcommittee to prepare the presentation. (I. Ordaz)

Commissioner Ordaz advised that the Youth Commission prepares an annual review of their activities and achievements and presents this information to the City Council.

Chair Strauss advised that the Year in Review should recap the past year’s accomplishments, event photos and scholarship winners. The commissioners need to attend the City Council meeting to run the presentation.

Commissioners Strauss, Ordaz, Walker and Cook volunteered to form the Year in Review Subcommittee.

Motion to form a Year in Review Subcommittee consisting of Commissioners Strauss, Ordaz, Walker and Cook and direct staff to schedule the presentation at the June 23, 2009 City Council Meeting.

Motioned: Strauss
Second: Cook
Ayes: 10
Noes: 0

8. ACTION ITEM: Approve the date of Wednesday, July 1, 2009, for the Youth Commission training workshop. (L. Conder)

Commissioner Conder advised that the Youth Commission traditionally hosts a workshop to provide training for the commissioners. In past years, it’s been convenient to hold the training prior to the first regularly scheduled meeting of the new term. Dinner will be provided since it is a working event.

Motion to approve the date of July 1, 2009 for the Youth Commission training workshop and approve a budget not to exceed $150.00 for the workshop.

Motioned: Conder
Second: Barsanti
Ayes: 10
Noes: 0

COMMISSIONER COMMENTS
Chair Strauss inquired if the Mayor will be available to administer the oath of office for the new commissioners. He advised that the executive committee is interviewing the new Youth Commission applicants.

STAFF COMMENTS
Adult Advisor Truesdell advised this is her last meeting as she is unable to attend the June meeting and her term expires next month.

Adult Advisor Martinez recommended that last year’s Year in Review presentation is sent to the subcommittee to assist them with preparing the new presentation. City Staff Liaison Gary reminded the subcommittee that the presentation needs to be approved by staff prior to being presented at the City Council meeting.

City Staff Liaison Gary advised that Adult Advisor Truesdell and Martinez are ending their terms in June. They are invited to attend the June 23, 2009 City Council meeting to be recognized for their service to the Youth Commission.

City Staff Liaison Gary advised that she will be going on maternity leave in July. During her absence, Poldina Scherff, Recreation Manager, will serve as the city staff liaison.

REQUEST FOR FUTURE AGENDA ITEMS
Youth Commission Scholarship Recipients
Year in Review Update
Fundraising Subcommittee Update
Master Plan Subcommittee – Review Results
Tour de Starbucks

ADJOURNMENT
Meeting adjourned at 8:03 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov