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Youth Commission Minutes - April 1, 2009
REGULAR MEETING
Wednesday, April 1, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Matt Strauss, Chairperson.

ROLL CALL
Commissioners Katie Barsanti, Elysia Cook, Bailey Hamblin, Anthony Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Commissioners Austin Boer, Lauren Conder, and Mickell Escobar were absent. Adult Advisors Dave Castle, James Martinez and Julie Truesdell were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
No changes were made to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of March 4, 2009. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Accept monthly status report (C. Walker)

• Motion to approve the consent calendar.
Motioned: Barsanti
Second: Montes
Ayes: 7
Nays: 0
Absent: Boer, Conder and Escobar

SCHEDULED MATTERS
4. ACTION ITEM: Discuss possible fundraising options for the Youth Commission Scholarship Program and select a subcommittee to pursue most viable options. (B. Hamblin)

Commissioner Hamblin reiterated the need for new fundraisers to support the Youth Commission Scholarship Program. She reminded the commissioners about the list of ideas she presented last month and welcomed other commissioners to offer their ideas.

Commissioner Montes stated that the youth survey indicated a high interest in paintball events. He also suggested a swimming event and a discount shopping card with local retailers.

Commissioner Barsanti suggested a crab feed.

7:11 p.m. Commissioner Conder arrived.

Commissioners Montes, Hamblin, Conder, Barsanti and Cook volunteered to form the Youth Commission Scholarship Subcommittee. Adult Advisors Castle volunteered as the adult advisor for the subcommittee.

City Staff Liaison Gary reminded the subcommittee that the Youth Commissioners are responsible for all planning details, implementation and financing of events as City of Brentwood funds aren’t available to launch fundraising programs.

Motion to form a Youth Commission Scholarship Subcommittee consisting of Commissioners Montes, Hamblin, Conder, Barsanti and Cook along with Adult Advisors Castle to discuss possible fundraising ideas.

Motioned: Cook
Second: Walker
Ayes: 8
Noes: 0
Absent: Boer and Escobar

5. DISCUSSION ITEM: Report from the Youth Commission Master Plan Subcommittee regarding the results of the Youth Survey and discussion of survey results. (M. Strauss)

Chair Strauss advised that the Youth Commissioners compiled survey data over spring break. Although greater review and analysis of the data is yet to be performed, the preliminary review of the data indicated that, of the 566 surveys distributed, the greatest number of respondents was 8th Graders, followed by 7th Graders. The percentage of respondents was pretty even by gender. However, the ethnicity was quite diverse.

Question 1: There are adequate activities for 11 – 18 year olds in Brentwood.
Response: Middle school students indicated yes and high school students indicated no.

Question 2: If there were more activities offered for 11 – 18 year olds in Brentwood, would you attend?
Response: Majority of both middle school and high school students responded yes and are interested in paintball events, day trips, movie nights and battle of the bands/concert events.

Question 3: What do you like to do after school?
Response: The greatest responses were sports, socializing and TV/video games.

Question 4: What do you like to do on the weekend?
Response: The greatest responses were socializing, sports, hobbies and computer.

Question 5: What facilities do you use when you are not at school?
Response: The most used facilities are city parks/fields, gyms and the water park.

Question 6: If Brentwood had facilities that offered teen activities, such as games, academics, movie nights, dances, etc, would you use them?
Response: Majority of both middle school and high school students responded yes.

Question 7: How far are you willing to travel to teen activities?
Response: Nearly 60% of respondents selected options of twenty minutes or less.

Question 8: What are your main sources of transportation?
Response: The greatest responses were car, walking and bike.

Question 9: How comfortable do you feel attending activities at the following places?
Response: Respondents indicated they were very comfortable attending events in city parks. However, they were only moderately comfortable attending events at school sites or the community center.

Adult Advisor Truesdell praised the commissioners on their amazing work and felt they should be proud of their accomplishment.

City Staff Liaison Gary commended the commissioners on their excellent work and appreciates their time to enter and compile the data. Questions with “Other” answers will be made available in a list format and should be considered with further review of the data. She would like the Youth Commission to consider presenting the data to the Park and Recreation Commission once the data is analyzed further and ideas are formulated. It should also be included in the Year in Review presentation.

Commissioners discussed fundraising options such as a teen club, youth dance, and battle of the bands events.

Adult Advisor Castle appreciated everyone’s involvement especially since a prior year’s commission started the survey project and yet they stepped in and saw it through to distribution.

Police Liaison Bell would like to share the data with other entities, such as the Police Activities League (PAL).

6. DISCUSSION ITEM: Final update from the Middle School Involvement Subcommittee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission. (I. Ordaz)

Commissioner Ordaz advised he and Commissioner Hamblin visited Bristow and Edna Hill Middle Schools. He felt their visits went well as the students asked questions about the Youth Commission and requested applications.

Commissioners Barsanti and Montes reiterated to the Youth Commission that they went to the Leadership Class at Adams Middle School last month and their presentation was well received by students.

The Middle School Involvement Subcommittee role is completed.

7. ACTION ITEM: Discuss current status for the Tour de Starbucks fundraiser and select a subcommittee to work on event logistics. (M. Strauss)

Chair Strauss advised that the Tour de Starbucks is being organized by the PAL due to budget cuts within the City of Brentwood. The Youth Commission would like to stay involved and earn money for their scholarship fund.

Starbucks employee, Rebecca Bradley, is assisting PAL with the planning of the event. Ms. Bradley spoke to the Youth Commission and distributed a flyer for the event on May 16, 2009. She described the three bike routes of 8, 12 and 50 miles. She advised that Antioch PAL is also participating in the event and therefore, the Starbucks donation will be split three-ways between the Brentwood PAL, Antioch PAL and the Brentwood Youth Commission. A registration fee will be charged this year to cover the cost of liability insurance. She expressed the need of volunteers to remain stationed at the various locations during the event.

Commissioners Montes, Walker, Strauss and Barsanti volunteered to form the Tour de Starbucks Subcommittee. Adult Advisor Truesdell and Police Liaison Bell volunteered as the adult advisors for the subcommittee.

Motion to form a Tour de Starbucks Subcommittee consisting of Commissioners Montes, Walker, Strauss and Barsanti along with Adult Advisor Truesdell and Police Liaison Bell to assist with planning and the Youth Commission involvement for the Tour de Starbucks event.

Motioned: Walker
Second: Barsanti
Ayes: 8
Noes: 0
Absent: Boer and Escobar

COMMISSIONER COMMENTS
Youth Commission Scholarship applications are due Friday at 5:00 p.m.
Executive Committee needs to respond to City Staff Liaison Gary’s email regarding scheduling a date to review applications.
Youth Commissioner applications are due April 17 at 5:00 p.m. even for those commissioners whose term is expiring and they would like to remain on the Youth Commission.

STAFF COMMENTS
Police Liaison Matt Bell advised that three Youth Commissioners would be attending the Sacramento Experience along with one other student. Youth Commissioners attending the event will be Commissioners Walker, Strauss and Boer. If other commissioners have issues that they would like presented in Sacramento, they should discuss their items with any of the commissioners attending the event.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks
Fundraising Subcommittee Update
Approve Youth Commission Scholarship Recipients
Discuss Youth Commission Workshop/Training
Form a subcommittee for the Year in Review

ADJOURNMENT
Meeting adjourned at 7:54 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov