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Youth Commission Minutes - February 4, 2009
REGULAR MEETING
Wednesday, February 4, 2009 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:03 p.m.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Anthony Montes, Irving Ordaz and Matthew Strauss were present. Commissioner Lauren Conder, Mickell Escobar, Bailey Hamblin and Chris Walker were absent. Adult Advisors Dave Castle, James Martinez and Julie Truesdell were present. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
No changes were made to the agenda.

CITIZEN COMMENTS
Officer Roger Wilson, Executive Director of the Police Activities League (PAL), spoke to the Youth Commission. He advised that PAL isn’t going away even though the PAL After The Bell program has been eliminated. PAL will move in a new direction and offer new programs such as golf and martial arts.

He advised that the Cal PAL 2009 Sacramento Experience will be April 18 – 21, 2009. Cal PAL is paying for accommodations and some meals. The conference is an opportunity for Youth Commissioners to meet with state legislators and observe a ceremony at the Police Officer Memorial. Officer Wilson will provide registration paperwork to City Staff Liaison Gary. She will need to discuss the travel opportunity with Craig Bronzan, Director of Parks and Recreation.

Officer Wilson is the primary contact for the Tour de Starbucks, scheduled for May 16, 2009. The event is jointly sponsored by PAL and the Youth Commission. Officer Wilson will coordinate with Chairperson Strauss for the planning of this event.

CONSENT CALENDAR
1. Approve regular meeting minutes of January 7, 2009. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Accept monthly status report (C. Walker)

• Motion to approve the consent calendar.
Motioned: Barsanti
Second: Cook
Ayes: 6
Nays: 0
Absent: Conder, Escobar, Hamblin and Walker

SCHEDULED MATTERS
4. DISCUSSION ITEM: Update Report regarding budget reductions and elimination of activities that affect the Youth Commission. ( B. Gary and M. Strauss)

Chair Strauss reported the elimination of various activities, which were organized or participated in by the Youth Commission, due to budget reductions.

City Staff Liaison Gary advised that several staff positions in the Parks and Recreation Department have been frozen. As a result some programs and activities have been eliminated from the current offering as there is not sufficient staff available to manage them. The Spring to Life Fun Run has been eliminated as it requires many staff hours throughout the department to organize and run the event. Additionally, the Tour de Starbucks event has been removed. However, she has approached the PAL Board to offer that they run the event as she is not able to devote staff hours due to budget cuts.

7:16 p.m. Commissioner Hamblin arrived

City Staff Liaison Gary reiterated Officer Wilson’s earlier statement that PAL will take over all aspects of the Tour de Starbucks event. He will contact Chair Strauss to coordinate volunteer assistance from the Youth Commissioners.

City Staff Liaison also advised that the Middle School Movie Night has been cancelled as budget money is no longer available and the special supplies budget has been reduced. In a future meeting, she would like to brainstorm with the commissioners for other fundraising ideas or programs which will serve the youth in the community.

5. DISCUSSION ITEM: Update from the Youth Commission Master Plan Subcommittee regarding the Youth Survey. (D. Castle)

Adult Advisor Castle advised that progress has been made with the youth survey and asked the subcommittee members to provide their updates.

Chair Strauss is in charge of coordinating the project with Heritage High School and Adams Middle School. He advised that two of the three Leadership Classes at Liberty High School will participate in the survey on either February 12 or 13, 2009. Regarding Adams Middle School, he received teacher and administrative approval for survey distribution on February 13, 2009 during their 8th Period classes.

Commissioner Cook has met with Principal Halloran at Liberty High School. She was unable to get participation of the Leadership Classes. However, she will be distributing the survey tomorrow to four English classes.

Commissioner Hamblin is working with Bristow Middle School and has three classes and the Leadership Class committed to participate in the survey. She is awaiting date confirmation from the school but is hopeful the distribution will be on Monday. Bristow Middle School teachers will administer the survey.

Commissioner Boer is in charge of Edna Hill Middle School which has approved placing the survey in the Student Center, making announcements and placing them in Leadership Classes. Chair Strauss is concerned about the timely collection of completed surveys. He will help Commissioner Boer with better distribution options and will speak with Principal Jobb. Adult Advisor Truesdell offered to distribute the surveys to her classes. She has approximately fifty percent of eighth graders in her class.

Adult Advisor Castle advised that the subcommittee will meet once the surveys are collected and they will decide the best method for tabulating the data.

6. DISCUSSION ITEM: Update from the Middle School Involvement Subcommittee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission. (I. Ordaz)

Commissioner Ordaz advised that nothing much has happened and that they need to decide on a date(s) to visit the middle schools. He advised they will meet soon.

Commissioner Barsanti inquired if they would distribute commissioner applications when they distribute the flyers. City Staff Liaison will have applications available should they wish to take some on their visits.

Adult Advisor Martinez recommended that the subcommittee meet within a week and decide on a date for school visits in early March. City Staff Liaison Gary agreed that the date needs to be selected and doesn’t want the project to lose momentum. It’s a good approach to focus on the Leadership Classes first and in turn, the leadership students can spread the word to others about the Youth Commission.

COMMISSIONER COMMENTS
Chair Strauss advised that he will send email to the commissioners regarding the Tour de Starbucks and the Sacramento Experience.

STAFF COMMENTS
None

REQUEST FOR FUTURE AGENDA ITEMS
Update from the Master Plan Subcommittee
Update from the Middle School Involvement Subcommittee
Youth Commission Application
Fundraising Ideas
Youth Scholarship
Sacramento Experience
Tour de Starbucks

ADJOURNMENT
Meeting adjourned at 7:42 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov