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Youth Commission Minutes - December 3, 2008
REGULAR MEETING
Wednesday, December 3, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:06 p.m.

ROLL CALL
Commissioners, Austin Boer, Mickell Escobar, Bailey Hamblin, Anthony Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Commissioner Katie Barsanti, Lauren Conder, and Elysia Cook were absent. Adult Advisors Dave Castle and Julie Truesdell were present. Adult Advisor James Martinez was absent. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary announced that a group photo would be taken after the meeting.

AGENDA REVIEW
No changes were made to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of November 5, 2008. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Accept monthly status report (C. Walker)
4. Approve 2009 Youth Commission meeting dates and locations. (A. Montes)

• Motion to approve the consent calendar.
Motioned: Escobar
Second: Boer
Ayes: 7
Noes: 0
Absent: Barsanti, Conder, and Cook

SCHEDULED MATTERS
5. ACTION ITEM: Update from the Middle School Activity Night subcommittee on the movie night and approve event date, time and location. (L. Conder)

As Commissioner Conder was absent, Chair Strauss advised that he has been speaking with Heritage High School to finalize a date. He hopes to have a date finalized by the end of the week. The delay in finalizing the date is due to scheduling conflicts with other proposed school events using the theater. This agenda item will need to be tabled to a future meeting as the date has not been finalized. In the meantime, the subcommittee will meet to finalize the details for the movie night.

City Staff Liaison Gary commented that she needs as much advance notice as possible to design the flyer, set-up registration codes, and advertise the event. She also suggested asking middle school leadership classes if they want to be involved and help to plan the event. She also advised that the commissioners should start to gather raffle items or door prizes if they plan to have them at the event.

• Motion to table the Middle School Activity Night movie event as the event date is yet to be confirmed with Heritage High School.
Motioned: Hamblin
Second: Boer
Ayes: 7
Noes: 0
Absent: Barsanti, Conder, and Cook

6. DISCUSSION ITEM: Update from the Youth Commission Master Plan Subcommittee regarding the Youth Survey. (D. Castle)

Adult Advisor Castle inquired if subcommittee members have met with their assigned school principals to discuss the survey. Chair Strauss indicated casual conversations have taken place but a formal meeting remains to be scheduled.

City Staff Liaison Gary has heard from all of the principals and they are receptive to the idea. They want to meet with the Youth Commissioners to discuss further. Bristow has asked for a meeting with City Staff Liaison Gary and it is scheduled for next week.

The commissioners were reminded to submit the appropriate forms to their school office so they can be excused from class to meet with the principals. Adult Advisors can assist with transportation if needed.

7. ACTION ITEM: Update from the Middle School Involvement Subcommittee regarding visiting local middle schools to increase middle school student involvement with the Youth Commission (A. Boer)

Commissioner Boer advised that the subcommittee has met. Commissioner Ordaz has prepared a first draft of a flyer to distribute about the Youth Commission. They are looking for other commissioners to go with the sub-committee members to the school visits.

COMMISSIONER COMMENTS
Chair Strauss advised the Executive Committee will meet to discuss and revise the scholarship application and commissioner application.

STAFF COMMENTS
City Staff Liaison Gary reminded the Youth Commission that volunteers are needed at the Annual Tree Lighting Event on December 5, 2008 in City Park. Commissioners available to volunteer are asked to arrive at 5:30 p.m.

Additionally, volunteers for Breakfast with Santa on December 13, 2008 are asked to arrive at the Brentwood Community Center by 7:00 a.m.

REQUEST FOR FUTURE AGENDA ITEMS
Update from the Middle School Activity Subcommittee
Update from the Master Plan Subcommittee
Update from the Middle School Involvement Subcommittee
Tour de Starbucks

ADJOURNMENT
Meeting adjourned at 7:29 pm

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov