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Youth Commission Minutes - September 3, 2008
REGULAR MEETING
Wednesday, September 3, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:03 p.m.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Mickell Escobar, Bailey Hamblin, Anthony Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Commissioner Lauren Conder was absent. Adult Advisors Dave Castle and James Martinez were present and Julie Truesdell was absent. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
Mayor Bob Taylor performed the Oath of Office for Commissioners Katie Barsanti, Austin Boer, Elysia Cook, Bailey Hamblin, Anthony Montes and Irving Ordaz. All accepted their oath of office.

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of August 6, 2008. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)
3. Accept monthly status report (C. Walker)
• Commissioner Strauss pulled item for questions
• Commissioner Strauss asked for an overview of the Marsh Creek Clean up event.
• Commissioner Walker explained that the Youth Commission has volunteered in past years by collecting trash. City Staff Liaison Barbie Gary asked for volunteers and advised that a permission slip is required for the event.
• City Staff Liaison Gary also asked commissioners to email her if they are available to volunteer at the S-K-A-T-E Competition. It is a PAL event and their attendance is not required.

Motion to approve items 1 and 2 on the consent calendar.
Motioned: Walker
Second: Cook
Ayes: 9
Noes: 0
Absent: Conder

Motion to approve item 3 on the consent calendar.
Motioned: Barsanti
Second: Strauss
Ayes: 9
Noes: 0
Absent: Conder

SCHEDULED MATTERS
4. ACTION ITEM: Discuss details for volunteering at the Hometown Halloween event on October 25, 2008 and approve $20 fee to obtain a booth. (L. Conder)

In Commissioner Conder’s absence, Commissioner Strauss presented details for Hometown Halloween. There is a $20 fee for a booth space; the event hours are 5:00 – 8:00 p.m.; and commissioners should meet at 4:30 p.m. at the City Park Gazebo. Items have been purchased already. Several commissioners indicated they will volunteer at the event.

Motion to approve $20 booth fee to participate in Hometown Halloween.
Motioned: Ordaz
Second: Escobar
Ayes: 9
Noes: 0
Absent: Conder

5. DISCUSSION ITEM: Discuss details regarding riding in the Liberty High School Homecoming Parade on October 31, 2008. (B. Hamblin)

Commissioner Hamblin advised that the Youth Commission will participate in the Liberty High School Homecoming Parade on October 31, 2008. Participating commissioners will ride the parade route in convertibles and hold Youth Commission signs. Several commissioners indicated they will represent the Youth Commission in the parade.

Heritage High School’s homecoming festivities will be similar to a street fair and there isn’t an opportunity for the Youth Commission to be involved this year.

6. DISCUSSION ITEM: Evaluate the “Get to Know the Youth Commission” event held earlier on September 3, 2008. (E. Cook)

Commissioner Cook estimated approximately 20 guests attended the event which preceded this meeting. She thanked those that attended the event and remained in the audience during the meeting.

Commissioner Strauss was pleased with the interaction and discussions that took place. He thanked the guests for attending; staff for coordinating the food; and the sub-committee for delivering the invitations.

The Youth Commission felt the event was beneficial and served as a means for the Youth Commission to network and get to know leaders in our community. They look forward to hosting the event again.

7. ACTION ITEM: Update from the Middle School Activity Night subcommittee on the movie night planned for September 19, 2008 and select a new date for the event (A. Boer)

Commissioner Boer advised that the subcommittee has change the movie selection to Spiderman 3. However, the date needs to be changed due to an insufficient number of youth commissioners available to attend. The idea of a “Dive-in” movie event may no longer be practical due to the change of seasons.

City Staff Liaison Gary addressed the Youth Commissioners and informed them that is not acceptable to offer an event when a majority of youth commissioners are unable to attend. There are expenses and staff time associated with hosting events. She recommended that event dates are selected more carefully.

The Heritage High School Theater, Brentwood Community Center and Delta Theaters are other possible venues for the event. Commissioner Strauss will research availability of Heritage High School. Commissioners Boer and Walker will obtain information about using Delta Theaters.

The subcommittee will provide three new options for the event date and prioritize them.

Motion to cancel the middle school movie night scheduled for September 19, 2008 and request the subcommittee to provide new venue and date options.

Motioned: Strauss
Second: Barsanti
Ayes: 9
Noes: 0
Absent: Conder

7:35 p.m. Commissioner Conder arrived.

8. ACTION ITEM: Review and approve the latest version and recommendations from the Youth Commission Master Plan Subcommittee regarding the Youth Survey. (D. Castle)

Commissioner Walker advised that good feedback was received from City staff. One question was removed as it pertained to ethnicity and grammatical errors were corrected in the draft distributed. Except for the high school senior classes, distribution is planned for three classes at each middle school and high school as well as the leadership classes. Approximately 120 surveys will be distributed at each school.

Approval from each school is required before it can be distributed. Commissioner and school assignments are as follows; Commission Strauss has Adams Middle School and Heritage High School; Commissioner Cook has Liberty High School; Commissioner Hamblin has Bristow Middle School; and Commissioner Boer has Edna Hill Middle School.

City Staff Liaison Gary will send an introductory email to the school principals explaining the purpose of the survey and advising the survey will be sent to them for their review and approval prior to distribution.

It was discussed to remove the line for the school name and instead use colored paper to distinguish between the various school sites. Surveys will be distributed and collected at the same time.

Motion to remove the school name, use colored paper to differentiate between schools and approve the latest Youth Survey.

Motioned: Walker
Second: Ordaz
Ayes: 10
Noes: 0

COMMISSIONER COMMENTS
Chair Strauss advised that PAL is hosting a Rock Band Competition at Best Buy and volunteers are needed for this event. He encouraged the Youth Commission to attend the S-K-A-T-E Competition.

STAFF COMMENTS
Adult Advisor Castle commended the Youth Commission for doing a great job hosting the mixer this evening.

REQUEST FOR FUTURE AGENDA ITEMS
Breakfast with Santa
Master Plan Subcommittee Update
Homecoming Parade
Hometown Halloween
Movie Night Subcommittee Update
Youth Commission Holiday Event
BANC Tree Lighting Event

ADJOURNMENT
Meeting adjourned at 7:52 pm

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov