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Youth Commission Minutes - August 6, 2008
REGULAR MEETING
Wednesday, August 6, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:04 p.m.

ROLL CALL
Commissioners Katie Barsanti, Austin Boer, Lauren Conder, Elysia Cook, Mickell Escobar, Bailey Hamblin, Anthony Montes, Irving Ordaz, Matthew Strauss and Chris Walker were present. Adult Advisors James Martinez and Julie Truesdell were present. Adult Advisor Dave Castle was absent. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of July 2, 2008. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (E. Cook)

Motion to approve items 1 and 2 on the consent calendar.
Motioned: Cook
Second: Escobar
Ayes: 10
Noes: 0

SCHEDULED MATTERS
3. DISCUSSION ITEM: Discuss the Youth Commission’s interest in participating in the Hometown Halloween event on October 25, 2008 and the Liberty High School Homecoming Parade on October 31, 2008. (L. Conder)

Commissioner Conder advised of an opportunity for the Youth Commission to be involved in Hometown Halloween by handing out Halloween goodies to participants. It would give visibility of the Youth Commission within the community. Additionally, an opportunity is available to participate in the Liberty High School Homecoming Parade by riding the parade route in convertibles.

Commissioners were interested in participating in the events as they have in past years. City Staff Liaison Gary advised that monster pop-up toys have been purchased for the event.

Commissioner Escobar asked if the Youth Commission could be involved in Heritage High School Homecoming events. City Staff Liaison Gary stated that participation is welcome if the event is beneficial for the Youth Commission. Chair Strauss advised that homecoming details for Heritage High School are still in the discussion phase.

4. ACTION ITEM: Discuss the Youth Commission’s interest in volunteering at the annual Marsh Creek Clean-up event on September 20, 2008 to collect data and raise funds for the Youth Commission Scholarship Program. (I. Ordaz)

Commissioner Ordaz advised of an opportunity for the Youth Commission volunteer at the annual Marsh Creek Clean-up event. It’s an opportunity to raise funds for the scholarship program by taking recyclable items to a local recycling station and receiving the cash for the value of the items.

City Staff Liaison Gary explained the event hours are approximately from 7:30 a.m. to 1:00 p.m. The event set-up begins around 7:30 a.m. which is followed by the creek clean-up from 9:00 – 11:00 a.m. and concludes with lunch and event site clean-up.

Motion to approve the Youth Commission’s involvement at the annual Marsh Creek Clean-up event on September 20, 2008 to collect data and raise funds for the Youth Commission Scholarship Program.
Motioned: Conder
Second: Ordaz
Ayes: 10
Noes: 0

5. DISCUSSION ITEM: Update from subcommittee on the “Get to Know the Youth Commission” event scheduled for September 3, 2008. (E. Cook)

Commissioner Cook advised the subcommittee met on July 23, 2008 to plan event details. Last year’s invitation and guest list were reviewed and updated. It was decided that invitations would be divided into two groups and hand-delivered by Commissioner Montes with Adult Advisor Martinez and also by Commissioner Ordaz with Police Liaison Bell. The guest list consists of approximately sixty (60) names and mostly comprised of Principals, Vice Principals, City Council, Civic Leaders, and Department Heads.

It was suggested that the Brentwood Press and high school leadership directors are included on the guest list. The menu would include various party platters from Safeway. Name tags were requested for the event. Youth Commissioners were advised to wear the Youth Commission polo shirt.

City Staff Liaison Gary inquired if an agenda was planned for the event. Chair Strauss advised that the Youth Commissioners would be introduced to the guests. Commissioners were advised to socialize and participate in conversations.

6. DISCUSSION ITEM: Update from the Middle School Activity Night subcommittee on the movie night planned for September 19, 2008 (C. Walker)

Vice Chair Walker advised the subcommittee met on August 5, 2008 to plan event details. The event name is Middle School Dive-in Movie Night at the Brentwood Family Aquatic Center. The movie selection is School of Rock. The license fee is $246 for the one-night showing. The admission of $4.00 per person covers the cost of having lifeguards on duty. Food sales are not permitted as the license fee would increase significantly. The subcommittee asked City Staff Liaison Gary to prepare an event flyer.

City Staff Liaison Gary will handle the logistics for the projector and screen set-up. She advised the slides will be open but the competition side of the complex, which includes the lap pool, will remain closed. The movie night will be advertised in the 2008 Fall / Winter Activities Guide. Although, pre-registration is encouraged through Parks and Recreation, swim passes can be used at the gate.

7. ACTION ITEM: Review latest version of the Youth Survey and select up to four members to join the Youth Commission Master Plan Subcommittee. (D. Castle)

On behalf of Adult Advisor Castle, who was absent from the meeting, Vice Chair Walker advised that the subcommittee has not met recently. He advised that four (4) more members are needed on the subcommittee to continue the progress on the Youth Survey.

Chair Strauss provided a background of the Youth Commission Master Plan Subcommittee and the project of designing, distributing and interpreting the youth survey.

An invitation was extended for additional commissioners to join the subcommittee. Chair Strauss, Commissioners Cook, Escobar and Hamblin volunteered to serve on the subcommittee.

City Staff Liaison Gary advised the recent draft has been reviewed by City Staff with minimal comments. However, the final version still requires approval by City Staff before distribution.

Motion to appoint Chair Strauss, Commissioners Cook, Escobar and Hamblin to the Youth Commission Master Plan Subcommittee.
Motioned: Walker
Second: Barsanti
Ayes: 10
Noes: 0

COMMISSIONER COMMENTS
Vice Chair Walker provided his new mobile number and email address.

Chair Strauss thanked Commissioners Boer, Hamblin and Barsanti for their participation in the Playful City Play Day on July 25th. He announced the PAL Board is sponsoring the 3rd Annual SKATE Competition on September 6, 2008. Volunteers and corporate sponsors may be needed for the event. Additionally, PAL is hosting a Rock Band Competition at Best Buy on September 20, 2008. Volunteers may also be needed for this event.

STAFF COMMENTS
City Staff Liaison Barbie Gary recommended utilizing the school announcements for PAL events. She thanked the commissioners for participating in the Playful City Play Day. She advised that the announcement of this year’s Playful City USA award winners has been delayed a couple of weeks.

Police Liaison Bell announced the Fun Run donation to the Youth Commission Scholarship Fund totaled nearly $1,700. This donation was earned by thirty-two (32) individuals that volunteered their time on behalf of the Youth Commission.

REQUEST FOR FUTURE AGENDA ITEMS
Homecoming Events
Hometown Halloween
Middle School Activity Night
Master Plan/Youth Survey Update
Marsh Creek Clean-up
Breakfast with Santa
Get to Know the Youth Commission event

ADJOURNMENT
Meeting adjourned at 7:56 pm

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov