City of Brentwood
Home PageContact Us!Back

Calendar of Events | Current Agenda | Past Agendas | Meeting Minutes | Members | Members Photos
What is and how to get involved with Youth Commission? | By Laws
| Upcoming Events

 

Youth Commission Minutes - July 2, 2008
REGULAR MEETING
Wednesday, July 2, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:02 p.m.

ROLL CALL
Commissioners Austin Boer, Katie Barsanti, Chris Walker, Matthew Strauss, Elysia Cook, Irving Ordaz, and Anthony Montes were present. Commissioners Bailey Hamblin, Mickell Escobar, and Lauren Conder were absent. Adult Advisors Dave Castle James Martinez and Julie Truesdell were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
1. Approve regular meeting minutes of June 4, 2008. (M. Strauss)
2. Accept Fiscal Status for 2008/09 budget year. (M. Strauss)
• Commissioner Strauss pulled item for questions
• Commissioner Strauss wanted to know if $7,071 was the current amount in the account.
• City Staff Liaison Barbie Gary confirmed that is correct. She explained that the largest reduction in the budget was Special Services due to the elimination of Ski Trips and other special events.
3. Accept monthly status report. (M. Escobar)

 Motion to approve items 1 and 3 on the consent calendar.
Motioned: Walker
Second: Cook
Ayes: 7
Noes: 0
Absent: 3 (Conder, Hamblin, Escobar)

 Motion to approve item 2 on consent calendar.
Motioned: Strauss
Second: Barsanti
Ayes: 7
Noes: 0
Absent: 3 (Conder, Hamblin, Escobar)

SCHEDULED MATTERS
ACTION ITEM: Nominations and selection of Youth Commission Executive Committee for 2008/09. (B. Gary)

City Staff Liaison Barbie Gary conducted the election of officers. For the office of Chair, Chris Walker nominated Matthew Strauss. Matthew Strauss Accepts. No other nominees were presented for this office. For the office of Vice Chair, Matthew Strauss nominated Chris Walker. Chris Walker accepted the nomination. No other nominees were presented for this office. For the office of Secretary, Irving Ordaz nominated self. Katie Barsanti nominated self. Matthew Strauss nominated Elysia Cook. All nominees accepted their nomination. A majority vote goes to Katie Barsanti. For the office of Treasurer, Chris Walker nominated Austin Boer. Matthew Strauss nominated Irving Ordaz and Elysia Cook. Austin Boer nominated Anthony Montes. All nominees accepted their nomination. A majority vote goes to Elysia Cook.

 Motion to approve Matthew Strauss as Chair, Chris Walker as Vice Chair, Katie Barsanti as Secretary and Elysia Cook as Treasurer.
Motion: Strauss
Second: Ordaz
Ayes: 7
Noes: 0
Absent: 3 (Conder, Hamblin, Escobar)

ACTION ITEM: Approve the purchase of Youth Commission apparel for the six new commissioners not to exceed $150.00. (M. Strauss)

Chair Strauss discussed the amount in the account allotted for apparel and he suggested having the option of having $350 to use instead of $150. City Staff Liaison Barbie Gary said she would check to see if $350 would be enough to get the six new Commissioners polo shirts, shirts and sweatshirts. It was suggested that Commissioners can purchase their own items should there not be enough fund to cover the desired apparel.

Commissioners need to check in with staff for sizes and staff will see what items can be purchased with $350.

 Motion to approve setting aside $350 for apparel needs.
Motion: Walker
Second: Ordaz
Ayes: 7
Noes: 0
Absent: 3 (Conder, Hamblin, Escobar)

ACTION ITEM: Approve the date of September 3, 2008 for the “Get to the Know the Youth Commission” event; approve a budget not to exceed $300 for event supplies, and select a subcommittee to plan event details. (C. Walker)

Vice Chair Walker said September 3 has been selected for the “Get to Know the Youth Commission” event. At this event, Principals, Vice Principals, City Council, Civic Leaders, and Department Heads are usually invited to attend. A Subcommittee needs to be formed to work on planning out the details of this event. Chair Strauss suggested “spicing” up this event but yet remaining professional.

City Staff Liaison Barbie Gary suggested ice breaker games like it was done the previous year. Chair Strauss inquired about the number of attendees to last year’s function. City Staff Liaison Barbie Gary said roughly about 40 invitations were sent out with about 27 showing up along with the Youth Commissioners.

Chair Strauss asked if any adult advisor would assist in this event and Adult Advisor Martinez volunteered. Chair Strauss asked if any Commissioners would be interested as well in helping out with this event. Commissioners Montes, Ordaz, Cook, Barsanti, and Boer all volunteered as well.

 Motion to approve the date September 3, 2008 in the Council Chamber with the budget of $300 along with the subcommittee members of Montes, Ordaz, Cook, Barsanti, Boer and Adult Advisor Martinez.
Motion: Walker
Second: Montes
Ayes: 7
Noes: 0
Absent: 3 (Conder, Hamblin, Escobar)
ACTION ITEM: Update from the Middle School Activity Night subcommittee on the details previously discussed for a movie night; select no more than two commissioners to join the subcommittee; approve a date, location, and budget not to exceed $500 for the event. (J. Truesdell)

Adult Advisor Truesdell gave an update on the movie night at the Brentwood Family Aquatic Complex. The idea is to allow people to watch a movie while they are in the pool. Adult Advisor Truesdell and City Staff Liaison Barbie Gary have done some research on the cost of hosting this event and it was decided that there would not be a need of $800 but $500 would be sufficient. There would be an admission fee of $4.00 per entry. Pre-registration would be ideal and refreshments would be given out for free.

There will be a need for approval on two things. 1) The reduction of budget. 2) Have one or two more Commissioners on the Subcommittee.

A meeting will be held right before the Youth Commission meeting in August to go over some more details relating to this event. It was also suggested that a date be pinpointed so that there is ample time for advertising and planning. Adult Advisor Truesdell suggested a Friday night in September. It was decided to have 19th as the primary date and the 26th as a back up date and having this event start a 7 pm.

Currently, the Subcommittee consists of Chair Strauss, Vice Chair Walker and Commissioner Conder but Adult Advisor Truesdell recommends having one or two more Commissioners on board. Commissioner Boer volunteered.

 Motion to approve September 19th as the primary date and September 26th as the secondary date for the event of Middle School Activity Night at the Brentwood Family Aquatic Complex with the allowance of $500 from the Special Supply Account and with the addition of Commissioner Boer on the Subcommittee.
Motion: Cook
Second: Boer
Ayes: 7
Noes: 0
Absent: 3 (Conder, Hamblin, Escobar)

COMMISSIONER COMMENTS
Chair Strauss had two comments:
1. Recently Parks & Recreation applied for an award with Playful City USA. The decision for the winner of this award is still being decided. The Playful USA Task Force with Chair Strauss as liaison has set up its first Playful City Play Day on Friday, July 25th from 4-6 pm in the City Park. At this event, there will be Family time, games, and relays. This event will be held prior to the Concert in the Park.

City Staff Liaison Barbie Gary mentioned the need for volunteers that evening to man a booth and just to make sure it runs smoothly. If anyone is interested please send Barbie Gary an email.

2. Chair Strauss welcomed the new Commissioners and thanked them for their next two years of service to this Commission.

STAFF COMMENTS
Adult Advisor Truesdell had two comments:
1. She welcomed the new Commissioners and thanked them for participation this evening. They have shown much confidence throughout their first meeting.
2. She asked if the Middle School Activity Night subcommittee could see her tonight to select the next meeting date.

Adult Advisor Dave Castle welcomed and complimented the Commissioners for their active participation tonight.

Adult Advisor James Martinez thanked City Staff Liaison Barbie Gary for her hard work and organizing of this meeting. He welcomed the new Commissioners and complimented them for getting right into the meeting and participating. He mentioned that the Chair is very experience and a great person.

City Staff Liaison Barbie Gary thanked the Commissioner for being good listeners today throughout the workshop and the meeting. She suggested to the Commissioners that should they have any questions a long the way with their service on this Commission to contact any of the Adult Advisors or the returning Commissioners.

Officer Matt Bell is the liaison to the Brentwood Police Department. He is currently assigned to Liberty High School. Officer Bell does report back to the PD regarding the Youth Commission. He deeply apologizes for being late to the Youth Commission Meeting.

REQUEST FOR FUTURE AGENDA ITEMS
Vice Chair Walker mentioned update on Middle School Activity Night
Chair Strauss mentioned update on “Get to Know the Youth Commission” event
City Staff Liaison City Staff Liaison Barbie Gary mentioned bringing back the survey to the next meeting and reviewing the comments received.
Adult Advisor Truesdell mentioned Hometown Halloween and Marsh Creek Clean Up
Chair Strauss suggested an update on high school Homecoming events

ADJOURNMENT
Meeting adjourned at 7:47 pm

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov