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Youth Commission Minutes - June 4, 2008
REGULAR MEETING
Wednesday, June 4, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m.

ROLL CALL
Commissioners Nick Castle, Matthew Strauss, Christine Mendez, Belinda Ordaz, Leah Hocking, Mickell Escobar and Chris Walker were present. Commissioners Sarah Simmons and Lauren Conder were absent. Adult Advisors Dave Castle and Julie Truesdell were present. Adult Advisor James Martinez was absent. Police Liaison Matt Bell was absent. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
Commissioner Mendez pulled Consent Item #3: Accept monthly status report to inquire about the recent Tour de Starbucks fundraiser. Commissioner Hocking advised the event went well with approximately 185 riders with three bike routes. The poker run earnings of $510 and the anticipated Starbuck’s donation of $1,000 will be shared equally with the Police Activities League. Various suggestions were offered to improve next year’s event.

Commissioner Strauss pulled Consent Item #2: Accept Fiscal Status for 2007/2008 budget year to clarify if the current balance is the balance remaining for the current fiscal year. City Staff Liaison Gary advised that is correct. She further explained that the anticipated 2008/2009 budget has not been approved by City Council. The budget is reduced to approximately $10,000. Any remaining funds from the 2007/2008 budget do not carry over to the next year’s budget.

Commissioner Hocking made a motion to approve the consent calendar. Commissioner Strauss seconds. All were in favor.

SCHEDULED MATTERS
• ACTION ITEM Discuss the process for selecting Youth Commission applicants; accept the recommendation of new commissioners; and recommend their approval by City Council. (B. Gary)
City Staff Liaison Gary asked the Youth Commissioners to discuss the process for selecting new commissioners. Selections for the upcoming term were heavily weighted toward high school students, specifically Heritage High School.

The six new Youth Commission selections to be sent to City Council for their approval are Bailey Hamblin; Anthony Montes; Irving Ordaz; Elysia Cook; Austin Boer and Katie Barsanti.

Commissioner Strauss doesn’t agree with setting guidelines with respect to age or school. Most of the applicants were from Heritage High School. Thus, the statistical probability of selecting students from Heritage High School was high.

Youth Commissioners made personal visits to middle school leadership classes; and announcements at the high schools. Middle school students who appeared enthusiastic during the commissioners’ visits didn’t submit applications. There were three applicants who were called for interviews but they did not return the call to schedule interviews. Two of them were from Liberty High School.

Commissioner Strauss made a motion to approve the recommendation of the six new commissioners and recommend their approval by City Council. Commissioner Hocking seconds. All were in favor.

• DISCUSSION ITEM Discuss the Year in Review presentation that will be presented at the June 24, 2008 City Council meeting. (M. Strauss)
Commissioner Strauss discussed including in the presentation the Youth Commission goals, activities and events of the past year. He will provide a draft of the presentation to City Staff Liaison Gary for her review one week prior to the City Council meeting.

• ACTION ITEM Approve final version of the Youth Survey for City of Brentwood approval. (B. Ordaz)
Commissioner Ordaz distributed the middle school version of the survey. The high school version has minor grammar modifications due to different terminology used between middle and high schools. She advised that the distribution is planned for freshman through junior classes at Liberty and Heritage High Schools and select groups at all middle schools. Final distribution is pending the new sub-committee which will be formed when the new commissioners are onboard. Until then, the current version needs to be presented to city staff for their review and approval.

Commissioner Ordaz made a motion to approve the final version of the Youth Survey for City of Brentwood approval. Commissioner Mendez seconds. All were in favor.

• ACTION ITEM Approve date of Wednesday, July 2, 2008, for the Youth Commission training workshop. (L. Conder)
In the absence of Commissioner Conder, Commissioner Ordaz inquired to returning commissioners if the date of July 2, 2008 is acceptable. Commissioners agreed it was a good date. Suggestions for the training include practice a mock meeting; review bylaws; show the Year in Review presentation; and present a blanket volunteer application/waiver.

Commissioner Strauss made a motion to approve the date of Wednesday, July 2, 2008, for the Youth Commission training workshop. Commissioner Mendez seconds. All were in favor.

COMMISSIONER COMMENTS
It was noted that Officer Bell was not able to attend the meeting as he is working at the La Paloma graduation ceremony.

Commissioner Hocking advised that she needs a successor for her position on the Police Activities League Board. Commissioner Strauss volunteered. Meetings are the first Monday of the month at 6:00 p.m. in the Delta Room at the Brentwood Police Station.

STAFF COMMENTS
Commissioner Strauss thanked the graduating seniors for their time and involvement on the Youth Commission. Adult Advisors Truesdell and Castle wished the departing commissioners luck in their future endeavors. City Staff Liaison Gary thanked them for their service to the Youth Commission; to the youth in our community; and the City of Brentwood. She invited them to attend the City Council meeting on June 24, 2008 to be recognized by the City Council.

REQUEST FOR FUTURE AGENDA ITEMS
Elections of New Officers
Get to Know the Youth Commission Mixer
Middle School Activity Night
Youth Commission Apparel

ADJOURNMENT
Meeting adjourned at 7:53 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov