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Youth Commission Minutes - May 7, 2008
REGULAR MEETING
Wednesday, May 7, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:04 p.m.

ROLL CALL
Commissioners Nick Castle, Matthew Strauss, Belinda Ordaz, Leah Hocking, Sarah Simmons and Chris Walker were present. Commissioner Lauren Conder arrived at 7:14 p.m. Commissioner Mickell Escobar arrived at 7:19 p.m. Commissioners Christine Mendez and C.C. Ahluwalia were absent. Adult Advisors James Martinez, Dave Castle and Julie Truesdell were present. Police Liaison Matt Bell was present. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary advised that Commissioner Ahluwalia has resigned her position. The position will remain unfilled until the new commissioners are selected for Fiscal Year 2008/2009.

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
Deena Foley advised the Youth Commission that she is opening a youth center in Brentwood. It’s anticipated to open in Downtown Brentwood in January 2009.

CONSENT CALENDAR
Commissioner Castle made a motion to approve the consent calendar. Commissioner Strauss seconds. All were in favor.

SCHEDULED MATTERS
• ACTION ITEM Request staff to schedule the annual Year in Review presentation for the June 24, 2008 City Council meeting and select a subcommittee to prepare the presentation. (L. Hocking)
Commissioner Hocking recommended that the Year in Review presentation be presented to City Council on June 24, 2008 and asked for volunteers to form a subcommittee to prepare the presentation. Commissioners Strauss, Simmons, Ordaz, Hocking and Castle volunteered.

Commissioner Strauss made a motion to form a Year in Review Subcommittee of Commissioners Strauss, Simmons, Ordaz, Hocking and Castle; and requests staff to schedule the presentation for the June 24, 2008 City Council Meeting. Commissioner Walker seconds. All were in favor.

7:14 p.m. Commissioner Conder arrived

• DISCUSSION ITEM Review updated draft of the Youth Survey. (B. Ordaz)
Commissioner Ordaz will email the survey to the commissioners and adult advisors. She requested that the survey is reviewed and any feedback can be discussed at the next meeting. The survey can be presented as an action item next month.

7:19 p.m. Commissioner Escobar arrived

• ACTION ITEM Determine assignments for the Tour de Starbucks event on Saturday, May 31, 2008 and approve additional funding of $100.00 to purchase an event banner, not to exceed a total budget of $250.00 for the event. (C. Walker)
Commissioner Strauss provided the update as Commissioner Walker was unable to attend the recent subcommittee meeting. The subcommittee is obtaining donations for the poker run; they’re finalizing logistics for the post-ride BBQ; and they’re receiving support from the Starbucks representative.

City Staff Liaison Gary will order a banner if the item is approved. Volunteers are needed at 7:00 a.m. and all volunteers must sign the City of Brentwood and PAL waivers.

Police Liaison Bell has secured two Police Explorers, a Community Service Officer vehicle and a driver for the PAL van to assist along the route.

Commissioner Hocking made a motion to approve additional funding of $100.00 to purchase an event banner, not to exceed a total budget of $250.00 for the event. Commissioner Simmons seconds. All were in favor.

• DISCUSSION ITEM Discuss date options and event details for the annual “Get to Know the Youth Commission” event. (M. Strauss)
Commissioner Strauss advised that the date of September 3, 2008 is being considered for the annual “Get to Know the Youth Commission” event.

City Staff Liaison Gary will check availability of the mayor and city manager. Youth Commissioners may want to attend a City Council meeting to extend a personal invitation.

• DISCUSSION ITEM Discuss date options and event details for the Youth Commission workshop welcoming new members. (S. Simmons)
Commissioner Simmons advised that the workshop has traditionally been held at the beginning of the fiscal year. The workshop serves as an opportunity to meet the new commissioners and receive training on meeting procedures.

City Staff Liaison Gary asked the commissioners to attend the next meeting with knowledge of their availability in June so a workshop date can be determined. She also suggested holding the workshop prior to their meeting on July 2, 2008.

COMMISSIONER COMMENTS
Commissioner Hocking advised that PAL, in partnership with Best Buy store, is hosting an event on May 17, 2008. The fundraising event is a Guitar Hero® competition at the local Best Buy store.

STAFF COMMENTS
City Staff Liaison Gary advised that the Youth Commission Executive Team has selected the scholarship recipients. Scholarship recipients will be announced at the award ceremonies for each school. Names will remain confidential until then.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks Review
Selection of new Youth Commissioners
Year in Review Presentation
Date for Youth Commission Workshop
Youth Survey

ADJOURNMENT
Meeting adjourned at 8:03 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov