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Youth Commission Minutes - March 5, 2008
REGULAR MEETING
Wednesday, March 5, 2008 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:04 p.m.

ROLL CALL
Commissioners Nick Castle, Matthew Strauss, Christine Mendez, Belinda Ordaz, Leah Hocking, Sarah Simmons, Lauren Conder and C.C. Ahluwalia were present. Commissioner Chris Walker arrived at 7:06 p.m. Commissioner Mickell Escobar was absent. Adult Advisors Dave Castle and Julie Truesdell were present. Adult Advisor James Martinez was absent. Police Liaison Matt Bell arrived at 7:10 p.m. City Staff Liaison Barbie Gary was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
Mayor Robert Taylor addressed the Youth Commission and provided an update on several topics; the City Council issued a Military Proclamation; the Streets of Brentwood development; City of Brentwood budget situation; and the new City Hall / Civic Center.

CONSENT CALENDAR
Commissioner Strauss pulled Consent Item #3: Accept monthly report to fix a mistake pertaining to the Youth Commission upcoming openings. The staff report mistakenly stated that Commissioner Escobar was graduating when it should’ve been Commissioner Mendez. The City requests a letter of resignation for any commissioner unable to complete their term.

Commissioner Strauss made a motion to approve the consent calendar with the correction of Commissioner Mendez as a graduating senior in lieu of Commissioner Escobar. Commissioner Mendez seconds. All were in favor.

SCHEDULED MATTERS
• DISCUSSION ITEM Discuss status of visits to local middle schools to increase middle school student involvement with the Youth Commission. (N. Castle)
Commissioners Mendez, Ahluwalia and Castle visited Edna Hill Middle School. They handed out flyers and did a presentation to the leadership class about the Youth Commission. Other commissioners are scheduled to visit Bristow and Doug Adams Middle Schools within the next week.

• DISCUSSION ITEM Discuss the Youth Commission’s desire to volunteer at the Lunch with Bunny event which will be held on Saturday, March 15, 2008. (S. Simmons)
Commissioner Simmons advised that volunteers are needed to assist with serving food, and leading activities at the Lunch with Bunny event. Several commissioners volunteered to work the event. City Staff Liaison Gary advised that a volunteer permission form needs to be completed by a parent or guardian of any volunteer less than 18 years of age.

• DISCUSSION ITEM Discuss the Spring to Life Fun Run fundraiser for the Youth Commission Scholarship Fund. (C.C. Ahluwalia)
Commissioner Ahluwalia advised that Youth Commissioners have volunteered to work the event in past years. In return, the Youth Commission receives a portion of the proceeds from the event. Commissioners are encouraged to speak to middle school leadership classes, friends, family and graduating seniors to recruit additional volunteers. Further information will be provided at the April Youth Commission meeting regarding specific volunteer needs.

• ACTION ITEM Determine and approve date, time, location, and event details of the Middle School Movie Night. (B. Ordaz)
Commissioner Ordaz advised that the theater at Heritage High School is not available. Discussion continued regarding rescheduling for another venue/date; postponing the event; or cancelling it due to various schedule limitations.

Commissioner Strauss made a motion to cancel the Middle School Movie Night for this year and recommended the sub-committee research a possible future date at the Brentwood Family Aquatic Center. Commissioner Ordaz seconds. All were in favor.

• ACTION ITEM Approve recommendation to City Council to adopt a resolution approving the Youth Commission “Scholarship Program” which awards two Liberty High School and two Heritage High School seniors who have met scholarship requirements with a $750.00 scholarship. (C. Walker)
City Staff Liaison Gary recommended that the Youth Commission consider revising its scholarship program to offer four (4) scholarships of $750.00 each to be awarded to Brentwood residents meeting the scholarship requirements. Previously, the scholarships were awarded specifically to Liberty and Heritage High School students which didn’t allow for those attending other high schools in the area.

Commissioner Ordaz made a motion to approve the recommendation to City Council to adopt a resolution approving the Youth Commission “Scholarship Program” which awards four (4) scholarships of $750.00 each to be awarded to graduating seniors that are Brentwood residents who have met the scholarship requirements. Commissioner Mendez seconds. All were in favor.

• ACTION ITEM Approve the annual Tour de Starbucks fundraiser date of Saturday, May 31, 2008 from 8:00 a.m. – 12:00 p.m., establish a subcommittee to plan the event, and approve a budget not to exceed $150.00 for event supplies. (L. Hocking)
Commissioner Ordaz advised that the May 31, 2008 has been approved by Starbucks. Paperwork is being submitted to the corporate office. The Police Activities League will contribute food for the barbeque which follows the event. A subcommittee of Commissioners Hocking, Strauss, Ordaz and Walker along with Adult Advisor Truesdell was established to coordinate the event.

Commissioner Ordaz made a motion to approve the annual Tour de Starbucks fundraiser date of Saturday, May 31, 2008 from 8:00 a.m. – 12:00 p.m. with the subcommittee of Commissioners Hocking, Strauss, Ordaz, Walker and Adult Advisor Truesdell; and approve a budget not to exceed $150.00 for event supplies. Commissioner Walker seconds. All were in favor.

COMMISSIONER COMMENTS
Commissioner Hocking advised that the Youth Survey subcommittee met and has revised the survey. A new draft of the survey was distributed. Commissioners were asked to review the survey and provide feedback at the next meeting.

STAFF COMMENTS
Police Liaison Bell advised of the hardship of getting Youth Commissioners to attend the Sacramento Experience because it occurs while the commissioners are in school. As such, the City of Brentwood Youth Commission will not attend the Sacramento Experience.

City Staff Liaison Gary advised the budget provided in the agenda packets is current with respects to the current fiscal year. Changes to the FY08/09 budget remain to be determined.

REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks
Middle School Movie Night
Lunch with Bunny
Fun Run
Youth Commission Survey
Scholarship Application Review
Recall Sacramento Experience Funds
Date for Youth Commission Interviews

ADJOURNMENT
Meeting adjourned at 8:03 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov