Wednesday, January 16, 2008 at 7:00 p.m.
Brentwood Community Center – Blue Room
730 Third Street
Brentwood, CA 94513
CALL TO ORDER
City Staff Liaison Gary commented on Consent Item #4: Accept monthly status report with respects to the Ski and Snowboard trips. The 2008 Ski and Snowboard trips have been cancelled due to issues with contract requirements not being fulfilled with sufficient time for registrations.
As a result, Staff Liaison Gary noted that Consent Item #3: Approve amended budget not to exceed $6,100.00 for the 2008 Ski and Snowboard trips sponsored by the Youth Commission, no longer needs approval.
Commissioner Condor made a motion to approve the consent calendar and accept the changes to Consent Items #3 and #4 addressed by Staff Liaison Gary. Commissioner Walker seconds. All were in favor.
The event will be limited to six bands. Bands that wish to be considered must submit an application with a non-refundable application fee and a sample of their music and lyrics. The band that receives the most votes at the event will be asked to play at the Concerts in the Park series this summer.
Commissioner Walker inquired if the event can be held outdoors. Recreation Coordinator Dwyer advised that an outdoor event is not practical due to weather; labor intensive stage set-up and crowd control challenges.
City Staff Liaison Gary advised of a correction to the staff report. The fiscal impact for this event will be the Special Supplies Account.
Commissioner Strauss made a motion for the Youth Commission to sponsor the Battle of the Bands event and approve a budget of no more than $500.00 for event supplies. Commissioner Mendez seconds. All were in favor.
ACTION ITEM Approve the Youth Commission subcommittee’s recommendations regarding ideas and events to increase middle school student involvement with the Youth Commission. (N. Castle)
Commissioners volunteered to attend leadership classes at Edna Hill Middle School, Doug Adams Middle School and Bristow Middle School. City Staff Liaison Gary will contact leadership instructors and facilitate the commissioner visits.
Commissioner Hocking made a motion to approve the subcommittee recommendations to visit the leadership classes. Commissioner Escobar seconds. All were in favor.
• ACTION ITEM Report from the Youth Commission Master Plan Subcommittee regarding the status of the youth survey and approve a budget not to exceed $2,500.00. (D. Castle)
City Staff Liaison Gary has been asked to have the Youth Commission hold-off from meeting with a consultant at this time. However, she encourages the subcommittee to continue to meet and refine the survey on its own. The Youth Commission is not required to complete this task this year.
Commissioner Strauss made a motion to withhold any action with respects to meeting with a consultant. Commissioner Walker seconds. All were in favor.
• ACTION ITEM Determine date, time, location, and event details of the Middle School Movie Night and approve a budget of no more than $400.00 for the event. (B. Ordaz)
City Staff Liaison Gary contacted Swank Motion Pictures and inquired about the requirements to legally rent the movie for a public viewing. Swank must be notified of show date and estimated attendance in order for a one-day license to be approved. There cannot be a fee for admission. However, charging for concessions and advertising the event is acceptable. City Staff Liaison Gary will contact Swank for the price to rent the selected movie. The budget amount was based on another movie title and may need to be revised once the actual price is determined for “School of Rock”.
City Staff Liaison Gary asked for detailed information prior to the next Youth Commission meeting regarding cost and availability of the various locations to host the event.
Commissioner Ordaz made a motion to approve a budget not to exceed $400.00 for the Middle School Movie Night with date, time and location to be determined. Commissioner Strauss seconds. All were in favor.
• DISCUSSION ITEM Discuss viability of offering a Youth Job Fair in 2008.
Commissioners felt that a hosting another Youth Job Fair, and its related activities, was not a priority for the Youth Commission at this time.
• DISCUSSION ITEM Review protocol regarding Youth Commissioners re-applying for the Youth Commission upon term expiration. (M. Strauss)
In the interest of fairness and searching for the best candidates, the Executive Committee is of the opinion that Youth Commissioners interested in another term must go through the entire application and interview process. This will be implemented for the 2008/2009 Youth Commission selection process. A vote on this item was not required as no change in the Youth Commission By-Laws is required.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445