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Youth Commission Minutes - September 5, 2007
REGULAR MEETING
Wednesday, September 5, 2007 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:05 p.m.

ROLL CALL
Commissioners Nick Castle, Christine Mendez, Matthew Strauss, Belinda Ordaz, Leah Hocking, Mickell Escobar, Sarah Simmons, Lauren Conder and Chris Walker were present. Adult Advisors Dave Castle, Julie Truesdell and James Martinez were present. PAL Liaison Mark Louwerens was present. City Staff Liaison Tom Burt was present.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
Commissioner Hocking pulled Consent Item # 3: Accept selection of Charanjit (C.C.) Ahluwalia as a Youth Commissioner as she wanted to say hello and welcome C.C. to the commission. City Staff Liaison Burt explained the nomination and approval process to C.C. Her nomination is placed on the Consent Calendar to receive Youth Commission approval then, her nomination will be presented to City Council for their final approval.

Commissioner Hocking made a motion to approve the consent calendar including the acceptance of the selection of Charanjit (C.C.) Ahluwalia as Youth Commissioner. Commissioner Strauss seconds. All were in favor.

SCHEDULED MATTERS
• DISCUSSION ITEM Review and discuss the Youth Commission Annual Social. (B. Ordaz)
Commissioner Ordaz would have liked to have seen a better attendance but overall, she felt the event went.

City Staff Liaison Burt felt that the attendance was very good in comparison to recent years. There was a good variety of people in attendance from various groups such as the Brentwood Senior Citizens Club; Police Department; Parks & Recreation Commission; Middle School Principal/Vice Principal; and City Staff. He was pleased to see that all of the Youth Commissioners were present. He further explained that many invitees are attending a conference.

Adult Advisor Truesdell commended Commissioners Ordaz and Hocking for their extra efforts and personal attention given to organize and promote this event.

Commissioner Hocking advised that local newspaper reporters were invited but unable to attend due to other commitments.

PAL Liaison Louwerens offered a suggestion that next year they include a video slideshow or picture boards illustrating the Youth Commission activities and accomplishments over the past year.

• ACTION ITEM Discuss and form a Youth Commission Master Plan Subcommittee to begin process of developing a youth survey. (D. Castle)
Adult Advisor Castle advised that the Commission will be implementing and conducting a youth survey.

City Staff Liaison Burt further explained that this phase is geared towards conducting a survey as the last one was done in 2001, approximately. The City and its youth have changed considerably in the past six years and a new survey is needed. He has asked Adult Advisor Castle to lead a subcommittee of 4 – 5 commissioners which, beginning this month, will meet twice monthly to prepare, organize, format and implement the survey. He further explained that due to the considerable time commitment of this committee, subcommittee members will not be required to serve on other sub-committees.

The names of commissioners interested in serving on this sub-committee were placed in a hat and randomly selected. The subcommittee is comprised of Commissioners Walker, Castle, Hocking, Mendez and Ordaz.

Commissioner Ordaz made a motion to approve Commissioners Walker, Castle, Hocking, Mendez and Ordaz as the Youth Commission Master Plan Subcommittee. Commissioner Hocking seconds. All were in favor.

• ACTION ITEM Discuss and approve involvement and funding for the Hometown Halloween Event. (N. Castle)
City Staff Liaison Burt asked to move this agenda item to later in the evening.

• DISCUSSION ITEM Discuss the Youth Commission’s role in the Marsh Creek Clean-up event to be held at Creekside Park on Saturday, September 15, 2007. (M. Escobar)
Commissioner Escobar advised that the annual Marsh Creek Clean-up is approaching and volunteers will be needed to pick-up garbage and debris.

City Staff Liaison Burt recommends that the Youth Commission continues to volunteer for this annual event. He requests that those participating wear their Youth Commission apparel and arrive at the park by 8:45 a.m. for registration. Most commissioners are planning to volunteer for the event. Commissioners Hocking and Strauss have other commitments.

• ACTION ITEM Discuss and approve involvement and funding for the Hometown Halloween Event. (N. Castle)
Commissioner Castle advised that since the Youth Commission will participate in the Hometown Halloween event, the Commission needs to discuss and select supplies for the event.

City Staff Liaison Burt presented the commissioners with several options of Halloween items for their consideration and selection of what will be handed out to the children. By a show of hands, the chosen item is the Goofy Monster Horn (Item DQ-25/1789) at a price of $5.95 per dozen.

Commissioner Escobar made a motion to approve a budget not to exceed $1,000 for the purchase of Goofy Monster Horns for distribution at Hometown Halloween. Commissioner Simmons seconds. All were in favor.

• DISCUSSION ITEM The Commission will discuss this year’s involvement in the Liberty High School Homecoming Parade on Friday, October 26, 2007. (L. Hocking)
Commissioner Hocking advised she has registered the Youth Commission to participate in the homecoming parade. They are assigned to have three convertibles and she has requested better placement within the parade line-up. A general inquiry showed approximately 6 – 8 commissioners will participate in the event.

• DISCUSSION ITEM Discuss the Youth Commission’s role at the Monster Mash event which is to be held on Saturday, October 20, 2007. (S. Simmons)
Commissioner Simmons explained that the Youth Commission usually volunteers to serve food, play games, and assist with arts and crafts at the Monster Mash event.

The Youth Commissioners are interested in volunteering again for this event.

COMMISSIONER COMMENTS
Commissioner, yet to be approved, Ahluwalia asked for further explanation of the Youth Commission Master Plan. City Staff Liaison Burt explained that it’s a roadmap to guide the Youth Commission to accomplish specific goals and tasks.

STAFF COMMENTS
City Staff Liaison Burt asked the Youth Commissioners to stay after the meeting to help clean-up from the social held prior to the meeting.

PAL Liaison Louwerens advised that the Police Activities League (PAL) has received the $1,000 check for the Tour de Starbucks event. PAL will in turn issue a check to the Youth Commission in the amount of $500.

REQUEST FOR FUTURE AGENDA ITEMS
Marsh Creek Clean-up
Monster Mash
Master Plan Survey / Subcommittee Report
Homecoming Parade / Hometown Halloween
Swearing in of Commissioner Ahluwalia
Ski Trips
December Meeting
Breakfast with Santa
6th Grade Activity Night
Scholarship
Job Fair / Battle of the Bands

ADJOURNMENT
Meeting adjourned at 7:55 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov