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Youth Commission Minutes - August 1, 2007
REGULAR MEETING
Wednesday, August 1, 2007 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:04 p.m.

ROLL CALL
Commissioners Nick Castle, Christine Mendez, Matthew Strauss, Belinda Ordaz, Leah Hocking, Mickell Escobar, Sarah Simmons, Lauren Conder and Chris Walker were present. Adult Advisors Dave Castle. Julie Truesdell and James Martinez were present. City Staff Liaison Tom Burt was present. PAL Liaison Mark Louwerens was absent. Commissioner Luke Barnesmoore was absent.

PRESENTATION(S)
Adult Advisor Dave Castle along with Commissioners Nick Castle, Chris Walker and Lauren Conder were sworn in and accepted the Oath of Office.

ANNOUNCEMENT(S)
None

AGENDA REVIEW
There were no changes to the agenda.

CITIZEN COMMENTS
None

CONSENT CALENDAR
Commissioner Strauss pulled Consent Item # 3: Accept Resignation of Youth Commissioner Luke Barnesmoore for further clarification. He inquired if the vacant position will be filled by another candidate or will it remain empty. City Staff Liaison Burt advised that there is a replacement and the candidate has accepted the position. The new commissioner will be announced at a future date once all necessary steps have been completed.

Commissioner Strauss made a motion to approve the consent calendar including the acceptance of the resignation of Youth Commissioner Luke Barnesmoore. Commissioner Hocking seconds. All were in favor.

SCHEDULED MATTERS
• ACTION ITEM Discuss and select the Youth Commission apparel to be ordered and set a budget of no more than $850. (C. Mendez)
Commissioner Hocking advised that the commission is considering ordering Youth Commission apparel consisting of polo shirts, t-shirts and sweatshirts. A budget of $850 has been allocated for this expenditure.

City Staff Liaison Burt proposes ordering 15 each of polo shirts, t-shirts and sweatshirts, if the budget allows. He recommends purchasing navy blue apparel with white embroidery of the City of Brentwood logo and the words “Youth Commission” beneath the logo. He distributed a catalog and solicited the commissioners’ feedback regarding desired clothing features.

Commissioners liked the features of the apparel previously ordered; agreed with the color recommendations; felt that polo shirts and sweatshirts should have a higher priority if the budget doesn’t allow for all three clothing types to be ordered; and hoped to have the new apparel in time for the September 5, 2007 mixer and meeting.

Commissioner Hocking made a motion to approve the clothing orders as discussed and allowing a budget of no more than $850 for this purchase. Commissioner Simmons seconds. All were in favor.

• DISCUSSION ITEM Discuss promotion and invitations for the Youth Commission Annual Social to be held on September 5, 2007. (L. Hocking)
Commissioner Hocking opened the discussion for promoting and planning the Youth Commission Annual Social.

City Staff Liaison Burt recommends using a personal approach to promoting the event and handing out invitations. He would like the invitations to be mailed or hand delivered by August 17, 2007 to allow sufficient time for responses. He also recommends the invitation is signed by some or all of the commissioners. He will prepare invitations and have them ready for signatures prior to August 16, 2007.

Adult Advisor Martinez offered to drive several commissioners around town and assist them with the personally delivering the invitations on August 16, 2007. Commissioners Ordaz and Hocking accepted his invitation to visit some invitees. Commissioners Ordaz and Hocking will sign the invitations on behalf of the entire Youth Commission.

Adult Advisors Castle and Truesdell offered to assist City Staff Liaison Burt with the purchase of food and beverages and room set-up. City Staff Liaison Burt requested the commissioners arrive by 5:45 p.m. on September 5, 2007 to assist with final set-up and to be ready to greet their guests.

• ACTION ITEM Determine the Youth Commission’s interest in assisting the Community Development Department with the tree light replacement program. (B. Ordaz/L. Hocking)
Commissioner Hocking updated those commissioners not present at the last meeting of the volunteer opportunity to replace light bulbs on the downtown trees.

The commissioners appreciate being considered for this volunteer opportunity but they feel it is too much of a commitment given their school work and various extra curricular activities.

Commissioner Strauss made a motion to deny the request for the Youth Commission to help replace tree lights in the downtown trees. Commissioner Escobar seconds. All were in agreement.

• DISCUSSION ITEM Discuss the Youth Commission’s interest in the Liberty High School Homecoming Parade, Hometown Halloween and Monster Mash volunteer events. (C. Walker)
Commissioner Walker opened the discussion for the Youth Commission to participate in the Liberty High School Homecoming Parade, Hometown Halloween and Monster Mash.

The commissioners have enjoyed these events in past years and feel they should participate again this year. They prefer to use convertible automobiles for the homecoming parade. For Hometown Halloween, they prefer to walk amongst the crowd and hand out the Halloween treats to the children.

City Staff Liaison Burt offered to bring catalogs to the next meeting for the commissioners to consider what items they want to purchase for Hometown Halloween. He advised that they may have a booth at the event and share it with BANC, Brentwood Advisory Neighborhood Committee.

• DISCUSSION ITEM Discuss the Youth Commission’s interest in the Marsh Creek Clean-up event to be held at Creekside Park on Saturday, September 15, 2007. (M. Escobar)
Commissioner Escobar advised the commissioners have enjoyed this event in previous years. The commissioners would like to participate again this year.

City Staff Liaison Burt recommends that the Youth Commission offer to the Marsh Creek Clean-up planning committee that they will clean-up an area further away from the main event. This will have a greater benefit to the Marsh Creek and ease some of the congestion that was experienced in past years. He recommended bringing a City truck to assist with the debris removal.

COMMISSIONER COMMENTS
Commissioner Hocking requests that new individual and group photos be taken so that Donna Grilli, City Webmaster, can update the Youth Commission web site. Additionally, an invitation should be extended to her for the Youth Commission Mixer as appreciation for her assistance to the Youth Commission.

Commissioner Strauss reminded the commissioners that the Youth Commission Master Plan included conducting a survey of the needs of high school students. He recommends that the sub-committee start meeting again to formulate the survey. He will facilitate scheduling a meeting.

Commissioner Ordaz advised that she and Commissioner Hocking attend the Park and Recreation Commissioner meeting on July 26, 2007 and received a Certificate of Participation and a check in the amount of $1,306.80 for their volunteer efforts at the Spring to Life Fun Run.

STAFF COMMENTS
City Staff Liaison Burt will update the Youth Commission contact list and distribute to the commissioners and advisors.

REQUEST FOR FUTURE AGENDA ITEMS
Review Youth Commission Annual Mixer
Homecoming Parade / Hometown Halloween / Monster Mash
Master Plan next steps
Marsh Creek Clean-up

ADJOURNMENT
Meeting adjourned at 8:05 p.m.

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov