Wednesday, August 1, 2007 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER
Commissioner Strauss made a motion to approve the consent calendar including the acceptance of the resignation of Youth Commissioner Luke Barnesmoore. Commissioner Hocking seconds. All were in favor.
City Staff Liaison Burt proposes ordering 15 each of polo shirts, t-shirts and sweatshirts, if the budget allows. He recommends purchasing navy blue apparel with white embroidery of the City of Brentwood logo and the words “Youth Commission” beneath the logo. He distributed a catalog and solicited the commissioners’ feedback regarding desired clothing features.
Commissioners liked the features of the apparel previously ordered; agreed with the color recommendations; felt that polo shirts and sweatshirts should have a higher priority if the budget doesn’t allow for all three clothing types to be ordered; and hoped to have the new apparel in time for the September 5, 2007 mixer and meeting.
Commissioner Hocking made a motion to approve the clothing orders as discussed and allowing a budget of no more than $850 for this purchase. Commissioner Simmons seconds. All were in favor.
• DISCUSSION ITEM Discuss promotion and invitations for the Youth Commission Annual Social to be held on September 5, 2007. (L. Hocking)
City Staff Liaison Burt recommends using a personal approach to promoting the event and handing out invitations. He would like the invitations to be mailed or hand delivered by August 17, 2007 to allow sufficient time for responses. He also recommends the invitation is signed by some or all of the commissioners. He will prepare invitations and have them ready for signatures prior to August 16, 2007.
Adult Advisor Martinez offered to drive several commissioners around town and assist them with the personally delivering the invitations on August 16, 2007. Commissioners Ordaz and Hocking accepted his invitation to visit some invitees. Commissioners Ordaz and Hocking will sign the invitations on behalf of the entire Youth Commission.
Adult Advisors Castle and Truesdell offered to assist City Staff Liaison Burt with the purchase of food and beverages and room set-up. City Staff Liaison Burt requested the commissioners arrive by 5:45 p.m. on September 5, 2007 to assist with final set-up and to be ready to greet their guests.
• ACTION ITEM Determine the Youth Commission’s interest in assisting the Community Development Department with the tree light replacement program. (B. Ordaz/L. Hocking)
The commissioners appreciate being considered for this volunteer opportunity but they feel it is too much of a commitment given their school work and various extra curricular activities.
Commissioner Strauss made a motion to deny the request for the Youth Commission to help replace tree lights in the downtown trees. Commissioner Escobar seconds. All were in agreement.
• DISCUSSION ITEM Discuss the Youth Commission’s interest in the Liberty High School Homecoming Parade, Hometown Halloween and Monster Mash volunteer events. (C. Walker)
The commissioners have enjoyed these events in past years and feel they should participate again this year. They prefer to use convertible automobiles for the homecoming parade. For Hometown Halloween, they prefer to walk amongst the crowd and hand out the Halloween treats to the children.
City Staff Liaison Burt offered to bring catalogs to the next meeting for the commissioners to consider what items they want to purchase for Hometown Halloween. He advised that they may have a booth at the event and share it with BANC, Brentwood Advisory Neighborhood Committee.
• DISCUSSION ITEM Discuss the Youth Commission’s interest in the Marsh Creek Clean-up event to be held at Creekside Park on Saturday, September 15, 2007. (M. Escobar)
City Staff Liaison Burt recommends that the Youth Commission offer to the Marsh Creek Clean-up planning committee that they will clean-up an area further away from the main event. This will have a greater benefit to the Marsh Creek and ease some of the congestion that was experienced in past years. He recommended bringing a City truck to assist with the debris removal.
Commissioner Strauss reminded the commissioners that the Youth Commission Master Plan included conducting a survey of the needs of high school students. He recommends that the sub-committee start meeting again to formulate the survey. He will facilitate scheduling a meeting.
Commissioner Ordaz advised that she and Commissioner Hocking attend the Park and Recreation Commissioner meeting on July 26, 2007 and received a Certificate of Participation and a check in the amount of $1,306.80 for their volunteer efforts at the Spring to Life Fun Run.
REQUEST FOR FUTURE AGENDA ITEMS
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445