Wednesday, June 6, 2007 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER
The meeting was called to order at 7:10 p.m.
Commissioners Christine Mendez, Sarah Simmons, Mickell Escobar, Belinda Ordaz, Leah Hocking and Stephanie James were present. PAL Liaison Mark Louwerens was present. City Staff Liaison Barbie Gary was present. Commissioners Taylor Brinkman, Matthew Strauss, Luke Barnesmoore and Brianna Swisher were absent. Adult Advisors Julie Truesdell and James Martinez were absent.
There were no changes to the agenda.
Commissioner Hocking made a motion to approve the consent calendar. Commissioner Simmons second. All were in favor.
• DISCUSSION ITEM Report on the Youth Activity Night held on Friday, May 4, 2007 from 6-9 p.m. (S. James)
Commissioner James advised that the event was held at the Brentwood Community Center with fifteen (15) sixth graders attending. The commissioners led the group in an icebreaker and several games. Snacks and pizza were served and the evening concluded with music and dancing. If the Youth Commission were to host this type of event again, more consideration will be given on how to increase attendance numbers.
• DISCUSSION ITEM Report on Youth Commission scholarship program recipient and ceremony at Liberty High School. (T. Brinkman)
In Commissioner Brinkman’s absence, Chairperson Ordaz advised that she and Commissioner Hocking presented the $1,000 scholarship to Joanne Li. Miss Li was happy to have been awarded the Youth Commission scholarship. City Staff Liaison Gary hopes to have fundraising totals from the Spring to Life Family Fun Run and Tour de Starbucks by the next meeting. PAL Liaison Louwerens advised that the Tour de Starbucks donation of $1,000 will be split between the Youth Commission and Police Activities League. Additional fundraising from the Tour de Starbucks poker run is yet to be confirmed.
• ACTION ITEM Determine items for the City Council presentation of the Youth Commission’s Year in Review and next steps. (M. Strauss)
In Commissioner Strauss’s absence, Chairperson Ordaz advised that the Youth Commission will give a Year in Review and next steps presentation at the City Council meeting on June 12, 2007. Commissioners Strauss and Brinkman are preparing the presentation. City Staff Liaison Gary will ask them to email the PowerPoint presentation to the Commissioners for their input. Commissioners James, Hocking, Ordaz and Simmons advised they will attend the City Council meeting.
Commissioner Ordaz made a motion to approve that the Youth Commission attend the June 12, 2007 City Council meeting and present their Year in Review and next steps. Commissioner James second. All were in favor.
• DISCUSSION ITEM Report on Tour de Starbucks fundraising event which took place on Saturday, June 2, 2007. (L. Hocking)
Commissioner Hocking advised the Tour de Starbucks event was held on June 2, 2007. All registered riders were accounted for and completed the bike ride. PAL Liaison Louwerens advised there were 35 riders. This is a significant decrease from the 65 riders at last year’s event. If this event is sponsored again, concentrated efforts should be made to increase the participation level.
• DISCUSSION ITEM Review and comment on a new study which gauges the attitudes of youth in California. (M. Escobar)
Commissioner Escobar advised that City Staff Liaison Gary has been informed of a new study entitled “California Dreamers: A Public Opinion Portrait of the Most Diverse Generation the Nation Has Known”. The study polled 601 California youth via cell phone regarding the current issues facing their generation. City Staff Liaison Gary showed excerpts of a slideshow illustrating the survey demographics and findings. The survey reported that today’s youth remain optimistic of their future. Youth Commissioners interested in learning more can view and download the study at http://news.newamericamedia.org/news/view_custom.html?custom_page_id=340
• ACTION ITEM Determine involvement in this year’s Cornfest, which will be July 13 – 15, 2007 at City Park. (C. Mendez)
Commissioner Mendez advised the Youth Commission, teamed with the Brentwood Police Activities League, has participated in Cornfest in previous years as a supplier of ice for event vendors. City Staff Liaison Gary researched if the Cornfest organizers had any fundraising opportunities available for this year’s event. The Cornfest doesn’t have any fundraising/volunteer opportunities available. The commitment would’ve required approximately twelve (12) volunteers all day/each day of Cornfest.
City Staff Liaison Gary advised that fundraising events need to continue as Heritage High School will have a senior class next year thus creating more opportunities to award scholarships.
Commissioner Ordaz made a motion that due to lack of opportunities, the Youth Commission will not participate in this year’s Cornfest. Commissioner Mendez second. All were in favor.
City Staff Liaison Gary read the names of the new and returning Commissioners and Adult Advisor which were approved earlier this evening as Agenda Item #3 on the Youth Commission consent calendar. City Staff Liaison Gary advised that new and returning Youth Commissioners will be recommended to City Council for approval at the City Council meeting on June 12, 2007. All new and returning Commissioners are asked to attend the City Council meeting in the event that the item is pulled off of the City Council consent calendar for further discussion.
City Staff Liaison Gary asked the Commissioners if they would be interested in participating in an obstacle/ropes course for their upcoming teambuilding and training meeting. The Commissioners welcomed the idea and also offered laser tag as another option.
PAL Liaison Louwerens spoke to the Commissioners and impressed upon them that it is their responsibility to make events happen successfully. The Tour de Starbucks had a low turn-out; no raffles prizes were secured; the poker run raised approximately $150, as compared to $400 last year; and flyers were not posted in area Starbucks, except for the one location which he took the flyer to. The Pick-up Stix fundraiser was not successful and the Youth Activity Night had a low turn-out.
PAL Liaison Louwerens further advised that the Adult Advisors and City Staff Liaison are involved in the Youth Commission to offer guidance and not to be solely responsible for the success of the events. He proposed that the Commissioners look to the future and plan events with ample lead time to allow for corporate approval and repeat visits to meet with the appropriate contact person. He encouraged the Commissioners to speak up and decline hosting events if the event isn’t something they are interested in doing, they simply do not have the time or they were doing it because it’s been done in the past.
PAL Liaison Louwerens is proud of the past accomplishments of the Youth Commission and believes that even greater potential is possible. He doesn’t want to see all of their hard work over the years simply slip away.
City Staff Liaison Gary reminded the Commissioners that the next meeting is on July 18, 2007.
REQUEST FOR FUTURE AGENDA ITEMS
Follow –up on Year in Review Presentation
Follow-up on the teambuilding/training event
Schedule and plan mixer event with City Council for September
Fundraising results for the Spring to Life Family Fun Run and Tour de Starbucks
Meeting adjourned at 7:50 p.m.