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Youth Commission Minutes - March 7, 2007
REGULAR MEETING
Wednesday, March 7, 2007 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER
The meeting was called to order at 7:02 p.m.

ROLL CALL
Commissioners Briana Swisher, Mickell Escobar, Sarah Simmons, Luke Barnesmoore, Taylor Brinkman, Belinda Ordaz, Leah Hocking, Matthew Strauss and Stephanie James were present. Adult Advisors present were Julie Truesdell and James Martinez. Adult Advisor absent was Kiko Ceja. PAL Liaison Mark Louwerens was present. City Staff Liaison Barbie Gary was present. Commissioner Christine Mendez was absent.

PRESENTATION(S)
None

ANNOUNCEMENT(S)
City Staff Liaison Gary announced that volunteers are needed for the Spring to Life Family Fun Run & Health Expo on Saturday, April 28, 2007. It is an opportunity for the commissioners and their friends to raise money for the Youth Commission’s scholarship fund.

AGENDA REVIEW
Move Item 9 to the beginning of Scheduled Matters.

CITIZEN COMMENTS
None

CONSENT CALENDAR
Commissioner Strauss made a motion to approve the consent calendar. Commissioner Simmons seconds. All were in favor.

SCHEDULED MATTERS
• DISCUSSION ITEM Status report from sub-committee regarding the Youth Job Fair and Battle of the Bands competition scheduled for Friday, March 16, 2007. (M. Strauss)
The sub-committee discussed the low responses received from businesses for the Job Fair. Commissioners agreed to make more phone calls and in person visits this week. City Staff Liaison Gary announced that it would be cancelled if there aren’t enough companies to participate and that ten (10) more businesses are needed. City Staff Liaison Gary distributed sponsor information for businesses. Specific Job Fair tasks were assigned.

City Staff Michael Tsutsumi and Jaclyn Dwyer provided an update on the Battle of the Bands competition. Seven (7) applications were received; six (6) were accepted; one (1) was excluded due to explicit lyrics. Security precautions for the event include; attendees will be scanned by a metal detector wand; bags will be checked; and no in and out privileges will be allowed. Once an attendee leaves, their wristband will be cut-off. Wristbands will also be used as their voting ballot. Water will be sold at the event as a fundraiser for the Youth Commission and Police Activities League. City Staff Liaison Gary asked commissioners to help set-up after school.

• ACTION ITEM Determine if the Youth Activity Night should be rescheduled. (S. James)
Commissioner James led a discussion of potential dates for the event. City Staff Liaison Gary was asked to check availability of the Community Center for April 20, 2007 and to report back. The subcommittee will meet soon to discuss a new name for the event and a marketing approach which will likely include classroom and school announcements.

7:32 Commissioner Strauss left.

Commissioner Brinkman made a motion to approve the proposed Youth Activity Night pending the availability of the Community Center for the event. Commissioner Hocking seconds. All were in favor.

• ACTION ITEM Commission to discuss offering a fundraiser through Pick Up Stix Restaurant and select three dates to pursue. (S. Simmons)
The Commission selected three dates for staff to propose to Pick Up Stix for the one-day fundraiser. The dates, in order of preference, are April 29, April 15 and April 22, 2007. City Staff Liaison Gary will propose these dates to Pick Up Stix and report back.

Commissioner Brinkman made a motion to approve the Pick Up Stix fundraiser pending date availability. Commissioner Escobar seconds. All were in favor.

• DISCUSSION ITEM Report from sub-committee about next steps based on the results of the Youth Forum Report (L. Hocking)
The sub-committee proposes three action steps. The first action step is to distribute surveys to the high schools with specific questions to identify the wants and needs of the youth in our community. The information would be implemented in a direction to achieve the objectives. The second action step is to encourage the high schools to sponsor the next Youth Forum. The third action step is to increase community awareness about the Youth Commission. The sub-committee has decided not to pursue a teen center.

Adult Advisor James Martinez impressed that the Commission focus on the surveys, the wants of the respondents, and provide prompt follow through. He believes it will empower the Youth Commission as well as educate and increase awareness of their impact on the community.

Commissioner Brinkman commented that the process needs to done in a timely manner.

City Staff Liaison Gary recommended the sub-committee meet one or two times before the next meeting to determine a priority for the action steps and generate ideas of how to promote the Youth Commission within the community.

• DISCUSSION ITEM Update on upcoming openings on the Commission and recruitment process. (B. Swisher)
Commissioner Swisher advised seven of the ten positions will become available due to term expirations. Applications are available at the Community Center and schools. The application due date is April 27, 2007.

• DISCUSSION ITEM Update on Tour de Starbucks fundraising event scheduled for Saturday, June 2, 2007. (L. Barnesmoore)
PAL Liaison Louwerens informed the Commission that the paperwork has been submitted to Starbucks and it is pending corporate approval. He will contact the sub-committee once approval is granted.

COMMISSIONER COMMENTS
Commissioner Brinkman requested an update for the Youth Commission Scholarship Program. City Staff Liaison Gary stated that applications are available at Liberty High School; the school will promote the scholarship; and accept completed applications.

STAFF COMMENTS
City Staff Liaison Gary asked commissioners to call or email her if they are unable to attend a meeting.

City Staff Liaison Gary announced the Youth In Government Program which encourages high school students to become involved in city government. She inquired if any of the commissioners are interested in the program. There will be a meeting at 3:30 p.m. on April 4, 2007 at the Parks & Recreation Department. Commissioners Hocking, James, Brinkman, and Ordaz indicated interest in attending the meeting. City Staff Liaison Gary will determine how many spaces are available and contact those interested in attending.

PAL Liaison Louwerens reminded the commissioners about the Sacramento Experience which will include meetings with Assemblyman Guy Houston and Brentwood Police Chief Mark Evenson. He also informed the Commission that he has stepped down from the PAL Board but will continue to stay involved with the Youth Commission. Police Officer Matthew Bell will succeed him on the PAL Board.

Adult Advisor James Martinez offered to assist with transportation needs for commissioners to make announcements at schools or to visit businesses for Youth Commission activities.

REQUEST FOR FUTURE AGENDA ITEMS
Activity Night – Sub-committee Update
Job Fair and Battle of the Bands – Post Event Update
Tour de Starbucks Update
Sacramento Experience – Post Event Update
Youth Commission Openings – Interview Dates and Schedules
Report on Youth Commission Next Steps
Pick-Up-Stix Fundraising

ADJOURNMENT
Meeting adjourned at 7:56 p.m.

 

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov