SPECIAL MEETING – YOUTH COMMISSION
CITY OF BRENTWOOD
Wednesday, January 17, 2007 at 7:00 P.M.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER
The meeting was called to order at 7:05 p.m..
Commissioners Mickell Escobar, Sarah Simmons, Luke Barnesmoore, Taylor Binkman, Belinda Ordaz, Leah Hocking, Matthew Strauss and Stephanie James were present. Christine Mendez and Brianna Swisher were absent. Adult Advisors present were James Martinez and Kiko Ceja. Adult Advisor Julie Truesdell was absent. PAL Liaison Mark Louwerens was absent. City Staff Liaison Barbie Gary was present.
7:22 p.m. Chris Walker arrived
There were none.
Commissioner Hocking asked everyone to fill-out a Subject Release Form in order to have their photograph taken for the City website.
There were none.
Commissioner Strauss made a motion to approve the consent calendar. Commissioner Barnesmoore seconds the motion. All were in favor.
DISCUSSION ITEM Review of Breakfast with Santa, Saturday, December 9, 2006. (S. Simmons)
Commissioners Simmons and James reported that the event was successful. The Commissioners volunteered and helped with setup, cleanup, crafts, and serving meals.
DISCUSSION ITEM Update on preparation and schedule for the 2007 Ski and Snowboard Trips. (L. Barnesmoore)
Commissioner Brinkman reported that the ski lift tickets have to be purchased two weeks prior to the event date; therefore, there cannot be any late registrations. City Liaison Gary stated that she will keep checking on the weather conditions to be sure the events can move forward.
DISCUSSION ITEM Update from sub-committee regarding the Teen Activities Night to be held on Friday, January 26, 2007. (S. James)
Commissioner James went over the schedule for this event. She reported that they need an even number of students from each school to make it competitive. Commissioner Hocking reported that the flyers have been distributed. They discussed the need for representatives to go to the schools and inform the sixth grade classes about the event. It was reported that Adult Advisor Truesdell will talk to the Edna Hill sixth graders, Adult Advisor Ceja stated that he would talk to the Bristow sixth graders, and it was decided that a few commissioners could go to Adams and talk to the sixth graders. Registration forms are due in by January 23, 2007.
ACTION ITEM Review and approve Youth Forum next steps. (C. Mendez)
The Commissioners felt that getting everyone to this event went smoothly. The Facilitator Keith Watkins did a great job. The kids that attended received good advice regarding solutions to problems. City Staff Liaison Gary handed out a synopsis of the event that had the results of all the comments made on the evaluation forms. They discussed sending the conclusions to the schools involved. They would also like to present it to the City Council in the next month or two. This was their last thing to accomplish in their original master plan. Their next step is in creating their new master plan. They will form a subcommittee to work on the next steps. Commissioner Strauss suggested that the subcommittee write the master plan and present it to the Commissioners at a future meeting. The subcommittee shall consist of the following Commissioners:
Adult Advisors Kiko Ceja and James Martinez
Commissioner Hocking made a motion to form the subcommittee to formulate the new master plan. Commissioner Barnesmoore seconded the motion and all approved the motion.
ACTION ITEM Consideration of a date for the Tour de Starbucks event and approve a budget of no more than $150 for the event. (M. Louwerens)
Commissioner Hocking reported that Linda from Starbucks has been taking care of all of the paperwork for this event. The Commissioners have not had to do anything. Commissioners discussed holding the event on May 5, 2007. They discussed making the track longer and possibly offering two sessions, with an early run at 7:30 a.m. and a larger group starting at 8:30-9:00 a.m. Commissioner Strauss made a motion to approve the May 5, 2007 Tour de Starbucks Event with a budget of no more than $150. Commissioner Brinkman seconds the motion. All were in favor.
DISCUSSION ITEM Status report on the Spring to Life Fun Run to be held on Saturday, April 28, 2007. (M. Escobar)
Commissioner Escobar reported that the Commissioners will be working as race course monitors. She stated that the Youth Commission will receive a portion of the race proceeds depending on the number of participants they have. She suggested that Commissioners bring students that need to fulfill their community hours in order to graduate.
ACTION ITEM Approve date, location and budget for the Youth Job Fair. (B. Swisher)
Commissioner Hocking reported that she and Commissioner Strauss still have all of the addressed envelopes for the businesses listed in the Chamber of Commerce. They drafted a letter last year for this event and have the bulk of the work for this event already completed from last year. City Staff Liaison Gary stated that she will check on the cost of the commercial but is unsure they will have enough in the budget to cover this expense and purchase the supplies needed for the event. Adult Advisor Ceja will communicate with the speakers from the last time they held this event to lead seminars. Commissioner Strauss recommended forming a subcommittee to split the duties regarding financial work, contacting businesses, and advertising. They agreed they should send out a packet with agendas and final details to the businesses one to two weeks before the event. Commissioner Hocking recommended giving away interview and résumé books as raffle or door prizes.
8:13 p.m. Kiko Ceja left the meeting.
Commissioner Brinkman made a motion to form a subcommittee to work on the Youth Job Fair Event. Commissioner Strauss seconded the motion. All were in favor.
Commissioner Hocking stated that she needs the Consent Forms back tonight so that the City website can be updated with Commissioner photos.
City Staff Liaison Gary reported that the PAL Board Meetings are the first Monday of the month at 6:00 p.m. She stated that they need a Youth Commissioner to attend these meetings. Commissioner Brinkman stated that he could do it. Commissioners Simmons and Barnesmoore also stated that they could assist.
REQUEST FOR FUTURE AGENDA ITEMS
Tour de Starbucks, Ski Trip Registrations, Activities Night, Fun Run, Job Fair, Master Plan
Meeting adjourned at 8:20 p.m.