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Youth Commission Minutes May 3, 2006
Regular Meeting - Youth Commission
City of Brentwood
Wednesday May 3, 2006 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER:
The meeting was called to order at 7:05 PM. by Chairperson Taylor Brinkman.

ROLL CALL:
The roll was called by Secretary Luke Barnesmoore. Commissioners present at roll call as follows; Chairperson Taylor Brinkman, Commissioners Luke Barnesmoore, Sarah Simmons, Matthew Strauss, Belinda Ordaz, Mickell Escobar, Christine Mendez and Subcommittee Member Chris Walker. Commissioners Leah Hocking, Belen Sidhu and Brianna Swisher were absent at roll call. Others present were Tom Burt, Recreation Supervisor, and Adult Advisor Kiko Ceja was present. Officer Mark Louwerens was also present. Adult Advisor Clay McNamara was absent.

PRESENTATION:
None

AGENDA REVIEW:
There were no changes to the Agenda.

CITIZENS COMMENTS:
None

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting of April 5, 2006. (T. Brinkman)
2. Update on Fiscal Status for 06/07 year. (L. Hocking)
3. Accept resignation of Adult Advisor Clay McNamara. (T. Burt)
4. Accept James Martinez and Julie Truesdell as names to be recommended to City Council for Appointment. (T. Burt)

Tom Burt, Recreational Supervisor, explained the rules regarding how the Consent Calendar should be accepted. He explained that if all agreed to accept each item on the Consent Calendar a single motion for approval of the entire calendar was all that was necessary. If, instead any of the Commissioners wished to discuss one of the items, they could request that item be pulled for discussion, remaining items would then be approved by a motion, second and full vote. The item pulled would then be discussed and then would also be subject to a motion and vote for approval. Generally, the Consent Calendar contains items that should not require further discussion.

Commissioner Strauss requested pulling Item #3.

Item #3, Mr. Burt said that approximately a week prior to the meeting he had contacted Mr. McNamara by email and told him they had selected two candidates for the Adult Advisor openings on the Commission. Since Mr. McNamara’s term would be up in June of 2006, and he had not planned to re-apply for another term, it was suggested that he complete his term one month early. Mr. McNamara was agreeable to this and offered to submit his resignation one month early which he has done. He will be officially off the Commission as an Adult Advisor as of May 10, 2006. On May 23, 2006 the names of James Martinez and Julie Truesdell will be on the staff report on the Consent Calendar for the City Council meeting. As of June 24, 2006, they will then officially be Adult Advisors if accepted by the City Council.

Commissioner Brinkman moved the acceptance of the Consent Calendar, motion seconded by Commissioner Barnesmoore, motion carried unanimously.

SCHEDULED MATTERS:
5. DISCUSSION ITEM Status of applications for potential new Youth Commissioners. (T. Burt)
Mr. Burt reported receiving a total of six applicants for the Youth Commission. He will be scheduling a meeting of the Executive Committee to interview those six people.

6. DISCUSSION Review Spring to Life Fun Run from April 29, 2006. (M. Strauss)
Commissioner Strauss said that they had about 20 people total representing the Youth Commission at the Spring to Life Fun Run, including Mr. Burt and Mr. Ceja. Commissioner Strauss said that it went well, most of the volunteers were on street corners directing traffic and cheering people on. Some handed out water, and he thought it was a lot of fun.

7. DISCUSSION ITEM Review Sacramento Experience from April 8-10, 2006.
Officer Louwerens reported that the trip was made with the Youth Commissioners that had volunteered for the trip. Commissioner Simmons said it was a great experience, did not get to meet with their legislator, but did go to the Capitol and had some informative sessions. Chairperson Brinkman said at one of the seminars they had as guest speaker, Michael Pritchard, who has done the voices R2D2 and other stars. He is a motivational speaker and they enjoyed them. Also speaking at other seminars, a former gang member from Los Angels and an FBI agent who worked the technology division, they were very interesting. Adult Advisor Ceja asked some questions of the Commissioners as to whether they participated in the discussions.

8. DISCUSSION ITEM Starbucks Make Your Mark Event on May 20, 2006. (M. Louwerens)
Officer Louwerens reported on the plans for this event called the “Tour de Starbucks”, which include the PAL group with the Youth Commission. Starbucks will donate up to $1,000 for the time that the Youth Commission and PAL Board spend on this event. This amount will be divided equally between PAL and Youth Commission. Anything beyond that will be earned for the Youth Commission. Commissioner Hocking has been working on this with Officer Louwerens in the subcommittee meetings. He passed out letters for the Commissioners to distribute to business offices to collect raffle items for the raffle the Youth Commission will put on as an extra event benefiting the Youth Commission. He wants the Commissioners to take these letters personally to businesses that they feel would donate an appropriate item for the raffle. He said that there will also be a poker run and described how this will be handled; cards will be given out at each of the Starbucks to those participating in the run. The one with the best poker hand wins the prize. A flyer was shown that announces this run. Entry to this is $10.00 to receive these cards. Commissioner Sidhu will be in charge of procuring some big ticket items for this prize. Mr. Burt said that Officer Louwerens has put a lot of work into this event and organizing with the Starbucks Company and urged all of the Commissioners to assist in this event. Discussion of the prizes, values and who would be able to help in procuring the raffle prizes as well. There will be banners at each store for Youth Commission as well as the PAL. The bike run route was described. He would like to have up to 50 or more bikes. Contacts should be made through the auto dealers, bike dealers, etc. for raffle prizes. There will be a barbecue for those after completion of the bike ride. This will probably start at about 10:30 AM.

(Commissioner Hocking arrived at 7:25 PM.) Adult Advisor Ceja said that all of the Commissioners need to be clear on how the event is handled so they can talk to others about it and encourage them to be a part of it. (Commissioner Brianna Swisher arrived at 7:27 PM) Tom discussed it as well and asked the Commissioners to ask questions now if they were unclear about any aspects of the event. Commissioners should be present at 7:30 AM at the beginning of the race. Poker run participants need to donate $10.00 and start at the Garin Starbucks, and the entire route was given to the Commissioners.

Further discussion on the bike ride and the poker run, how they are separate, as well as the raffle being another separate part of the event. Officer Louwerens discussed how the race will be run; veteran bikers will get a slight head start on the others. It was suggested to contact the Delta Peddlers for more participants. All will stay in the bike lanes on the route. Mr. Burt stressed that this is a big fund-raising event and needs everyone to get involved. Mr. Burt said he had a copy of the letter for soliciting donations from the various businesses in Publisher and if they have that in their home computers he can email it to them for the raffle prizes. The subcommittee will work on getting donations for the barbecue, suggestions were to contact Starbucks, Albertsons and Safeway for these food items. Commissioners volunteering to work on raffle prizes and stores they will contact were as follows: Chris Walker, Christine Mendez, Belinda Ordaz (volunteered Target), Sarah Simmons, Leah Hocking, Brianna Swisher, Matt Strauss, and Luke Barnesmoore. Commissioner Simmons said she would contact restaurants, she mentioned Bunkers, Chili’s, Johnny Carinos and Mimi’s for her contacts. Other places to contact mentioned were Regal Deer Valley, Adult Advisor Ceja will contact them; also mentioned were Barnes & Noble, Home Depot, Lowes, Harvest Park Bowl (Commissioner Barnesmoore will contact the bowling alley), and car dealerships and hand wash car wash. Commissioner Mendez said she can get fishing equipment. Blockbuster also mentioned and the Commissioners were told that if they think of any others to go ahead. Name on letter should be addressed to the specific business they are contacting; if they do not have Publisher Mr. Burt will prepare letters for them. They can also check with him to find out the donations are coming in and if more are needed. The event is Saturday, May 20, 2006 and starts at 8:00 AM, and hope that Commissioners can be there by 7:00 AM to set up. Commissioner Escobar may have a game that day, but will do as much as possible.

Commissioner Strauss moved that a subcommittee be formed and that they are responsible for going out to businesses to pursue getting raffle prizes from different business. Commissioner Simmons seconded the motion, motion carried unanimously.

9. ACTION ITEM Schedule date for the Youth commissioner interviews for current applicants. (T. Brinkman)
Chairperson Brinkman asked when this should be scheduled. It will consist of Commissioners Hocking, Barnesmoore, Ordaz and Chairperson Brinkman, with Mr. Burt as well. Discussion of a time, preferring it to be after school and when the new Adult Advisors would also be available. A date of May 15, 2006 at the Technology Center on Sand Creek Road was decided upon. Time will be 3:30 PM

10. DISCUSSION ITEM Commissioners Barnesmoore, Mendez and Simmons terms on the Youth Commission expire at the end of June. (T. Burt)
Mr. Burt told those whose terms are about to expire that if they wish to continue on the Commission, they should pick up an application from his office, complete it and return it to him. Also they would need to indicate if they wish to serve for a one or two year term. No interviews will be held at this time. The deadline for those re-aplying for the Commission is May 12, 2006.

COMMISSIONER COMMENTS:
Chairperson Brinkman asked about scholarship night, wondering when it was and what time to be there. Mr. Burt said that since there were no applicants for the scholarship, therefore there will be no scholarships presented at scholarship night.

Commissioner Ordaz reminded the Commissioners about the “Take Back the Night”, which is Friday, May 19, 2006 and at 7:00 PM. They will not be asked to do anything, just be there for support.

REQUEST FOR FUTURE AGENDA ITEMS:
Starbucks event review
New Commissioners
Raise number of Commissioners

ADJOURNMENT:
The meeting was adjourned at 7:55 PM by Chairperson Brinkman.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov