Regular Meeting - Youth Commission
City of Brentwood
Wednesday May 3, 2006 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER:
Tom Burt, Recreational Supervisor, explained the rules regarding how the Consent Calendar should be accepted. He explained that if all agreed to accept each item on the Consent Calendar a single motion for approval of the entire calendar was all that was necessary. If, instead any of the Commissioners wished to discuss one of the items, they could request that item be pulled for discussion, remaining items would then be approved by a motion, second and full vote. The item pulled would then be discussed and then would also be subject to a motion and vote for approval. Generally, the Consent Calendar contains items that should not require further discussion.
Commissioner Strauss requested pulling Item #3.
Item #3, Mr. Burt said that approximately a week prior to the meeting he had contacted Mr. McNamara by email and told him they had selected two candidates for the Adult Advisor openings on the Commission. Since Mr. McNamara’s term would be up in June of 2006, and he had not planned to re-apply for another term, it was suggested that he complete his term one month early. Mr. McNamara was agreeable to this and offered to submit his resignation one month early which he has done. He will be officially off the Commission as an Adult Advisor as of May 10, 2006. On May 23, 2006 the names of James Martinez and Julie Truesdell will be on the staff report on the Consent Calendar for the City Council meeting. As of June 24, 2006, they will then officially be Adult Advisors if accepted by the City Council.
Commissioner Brinkman moved the acceptance of the Consent Calendar, motion seconded by Commissioner Barnesmoore, motion carried unanimously.
6. DISCUSSION Review Spring to Life Fun Run from April 29, 2006. (M. Strauss)
7. DISCUSSION ITEM Review Sacramento Experience from April 8-10, 2006.
8. DISCUSSION ITEM Starbucks Make Your Mark Event on May 20, 2006. (M. Louwerens)
(Commissioner Hocking arrived at 7:25 PM.) Adult Advisor Ceja said that all of the Commissioners need to be clear on how the event is handled so they can talk to others about it and encourage them to be a part of it. (Commissioner Brianna Swisher arrived at 7:27 PM) Tom discussed it as well and asked the Commissioners to ask questions now if they were unclear about any aspects of the event. Commissioners should be present at 7:30 AM at the beginning of the race. Poker run participants need to donate $10.00 and start at the Garin Starbucks, and the entire route was given to the Commissioners.
Further discussion on the bike ride and the poker run, how they are separate, as well as the raffle being another separate part of the event. Officer Louwerens discussed how the race will be run; veteran bikers will get a slight head start on the others. It was suggested to contact the Delta Peddlers for more participants. All will stay in the bike lanes on the route. Mr. Burt stressed that this is a big fund-raising event and needs everyone to get involved. Mr. Burt said he had a copy of the letter for soliciting donations from the various businesses in Publisher and if they have that in their home computers he can email it to them for the raffle prizes. The subcommittee will work on getting donations for the barbecue, suggestions were to contact Starbucks, Albertsons and Safeway for these food items. Commissioners volunteering to work on raffle prizes and stores they will contact were as follows: Chris Walker, Christine Mendez, Belinda Ordaz (volunteered Target), Sarah Simmons, Leah Hocking, Brianna Swisher, Matt Strauss, and Luke Barnesmoore. Commissioner Simmons said she would contact restaurants, she mentioned Bunkers, Chili’s, Johnny Carinos and Mimi’s for her contacts. Other places to contact mentioned were Regal Deer Valley, Adult Advisor Ceja will contact them; also mentioned were Barnes & Noble, Home Depot, Lowes, Harvest Park Bowl (Commissioner Barnesmoore will contact the bowling alley), and car dealerships and hand wash car wash. Commissioner Mendez said she can get fishing equipment. Blockbuster also mentioned and the Commissioners were told that if they think of any others to go ahead. Name on letter should be addressed to the specific business they are contacting; if they do not have Publisher Mr. Burt will prepare letters for them. They can also check with him to find out the donations are coming in and if more are needed. The event is Saturday, May 20, 2006 and starts at 8:00 AM, and hope that Commissioners can be there by 7:00 AM to set up. Commissioner Escobar may have a game that day, but will do as much as possible.
Commissioner Strauss moved that a subcommittee be formed and that they are responsible for going out to businesses to pursue getting raffle prizes from different business. Commissioner Simmons seconded the motion, motion carried unanimously.
9. ACTION ITEM Schedule date for the Youth commissioner interviews for current applicants. (T. Brinkman)
10. DISCUSSION ITEM Commissioners Barnesmoore, Mendez and Simmons terms on the Youth Commission expire at the end of June. (T. Burt)
Commissioner Ordaz reminded the Commissioners about the “Take Back the Night”, which is Friday, May 19, 2006 and at 7:00 PM. They will not be asked to do anything, just be there for support.
REQUEST FOR FUTURE AGENDA ITEMS:
Betty Jo Whincup
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445