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Yoiuth Commission Minutes April 5, 2006
Regular Meeting - Youth Commission
City of Brentwood
Wednesday April 5, 2006 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER:
The meeting was called to order at 7:06 p.m. by Vice Chairperson Belinda Ordaz.

ROLL CALL:
The roll was called by Secretary Luke Barnesmoore. Commissioners present at roll call as follows; Commissioners Luke Barnesmoore, Sarah Simmons, Matthew Strauss, Leah Hocking, Belinda Ordaz, Belen Sidhu, and Mickell Escobar. Commissioners Taylor Brinkman, Christine Mendez, Brianna Swisher were absent at roll call. Subcommittee Chris Walker was also absent at roll call. Others present were Tom Burt, Recreation Supervisor, Adult Advisor Kiko Ceja and Officer Mark Louwerens. Adult Advisor Clay McNamaara was absent.

PRESENTATION:
Take Back the Night, Liberty High School Students.
Liberty High School students Madisen Trudell, Belen Sidhu and Belinda Ordaz gave a presentation on the Take Back the Night event which will take place May 19, 2006 at the City Park near the gazebo. This is the second annual Take Back the Night event. The Leadership class of the Liberty High School is sponsoring this pro-active event which is to build awareness of victims of sexual abuse. Each of the presenters gave information on the event and said that there will keynote speakers from different crisis centers, along with poetry readings and candle light vigil honoring victims of abuse. Art will be displayed also. Throughout the week there will be other activities at the school leading up to the night. Types of violence and sexual abuse will be discussed. The presenters asked the Youth Commission to co-sponsor the event and help to spread the word to other schools and the community in general. The Youth Commission helped to sponsor this event last year. Some questions were asked and types of abuse were discussed.

Commissioner Brianna Swisher arrived at 7:10 p.m.

Commissioner Barnesmoore asked what they would like the Youth Commission to do and what age groups are focused in this activity. Adult Supervisor Ceja asked if a script could be devised for the Commissioners to use in discussing it with their schools and friends. It was agreed that could be done and flyers will be prepared. Date and place were stressed for the Commissioners to put in their date books. Other ideas were requested. Mr. Burt, Recreational Supervisor said that last year the Youth Commission helped with reserving the gazebo area, providing chairs and some other supportive issues. Commissioner Strauss moved to co-sponsor the “Take Back the Night” event with the Liberty High School Leadership Class. Motion was seconded by Commissioner Barnesmoore, motion carried unanimously. Mr. Burt recommended that the presenters return to the May meeting and responsibilities would be divided up at that time and he will help them in getting the facility reserved. He emphasized that they get together with him the following week. Mr. Burt thanked them for the presentation.

AGENDA REVIEW:
There were no changes to the Agenda.

CITIZENS COMMENTS:
None

Mr. Burt discussed some changes in the agenda and described what the Consent Calendar is about and how it works in the agenda. He explained that if there was any item on the Consent Calendar that the Commissioners would like to discuss, they could request that this item then be pulled from the Consent Calendar for discussion. Otherwise, they would just pass the entire Consent Calendar by a motion.

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting on March 1, 2006. (T. Brinkman)
2. Update on Fiscal Status for ‘06/07 budget year. (L. Hocking)
Commissioner Barnesmoore requested to pull Item #2 from the Consent Calendar. He requested Commissioner Hocking to read her report on the 2006/2007 budget. Commissioner Hocking read her report that there was no change in the Fiscal Status since the previous meeting in March. Commissioner Barnesmoore also asked if there had been any money received as yet from the Cornfest in 2005. Commissioner Hocking said that no funds had been received as yet. Mr. Burt said that he and Officer Louwerens have been working on this and hope to have the funds deposited before the scholarship night. (There was no motion to accept the Consent Calendar.)

SCHEDULED MATTERS:
3. DISCUSSION Recruitment of Fun Run Volunteers for event on Saturday, April 29, 2006. (B. Ordaz)
Commissioner Ordaz reviewed the request from the previous meeting for volunteers to assist in the Fun Run. She said that they need as many people as possible to be there. This is the major fund-raising event of the year, and is a large part of the Scholarship award. She asked how many would be there. Mr. Burt said that he had been in discussion with Adult Advisor McNamara, and he will be talking with the Leadership Class at Bristow Middle School. He hoped that Commissioner Barnesmoore would be doing the same at Edna Hill Middle School. He said that for each volunteer they earn about $40 for their scholarship fund. He stressed that this is the easiest and most profitable fund-raiser of the year. This year the fund is short of the amount given in the previous year. Commissioner Strauss felt that about fifteen people will come from Bristow’s Leadership Class. Mr. Burt stressed that anyone can be recruited, friends, neighbors, relatives as well as classmates. He hopes to have sixty people this year. Commissioner Ordaz asked for a show of hands of how many Commissioners plan to attend the event. Those responding were Commissioners Swisher, Simmons, Escobar, Sidhu, Barnesmoore and Strauss. Commissioners Belen and Ordaz may not be able to work the full event. The time they are needed is from 7:00 a.m. to 1:00 p.m. There was a discussion of those that could not work the full schedule; Mr. Burt said they need to check in and out with him. Adult Advisor Ceja will be there as well. Commissioner Ordaz then asked how many people in all the Commissioners felt they could recruit. Commissioner Ordaz said 7 or 8, Commissioner Sidhu will bring 4, Commissioner Simmons thought 30 from her Leadership Class, Commissioner Barnesmoore 2 and Adult Advisor Ceja 10. Commissioner Strauss will also bring from 7th and 8th grade Leadership Class. Discussion of volunteers counting this as community service hours, Mr. Burt confirmed that it would and he will certify this for them. There will be a conflict for some because of a car wash they are also scheduled for that same morning. Commissioner Simmons said she will ask her sister to bring some from Heritage High School. There are flyers and Mr. Burt will have them available for Commissioners to pick up from his office. Total of volunteers at this point appeared to be about 50-60 people.

Subcommittee member Chris Walker arrived at 7:30 p.m.

4. VERBAL UPDATE: Sacramento Experience trip to State Capitol, April 8-11, 2006. (M. Louwerens)
Officer Louwerens confirmed which Commissioners would be going to the State Capitol. They are Commissioners Brinkman, Hocking and Simmons. Commissioner Ordaz also may go, Officer Louwerens asked that Commissioners going meet with him at the close of this meeting.

5. ACTION ITEM Youth Commission Scholarship Application Status. (B. Sidhu)
Commissioner Sidhu said that at this point there is only one female applicant for the scholarship. The Executive Committee needs to schedule a time to meet and review the application(s) and
select the winner(s) at this meeting. Commissioner Barnesmoore asked if there was not enough money in the fund if they could just award one scholarship. Mr. Burt said yes they could. This will be discussed at the Executive Committee meeting and the recommendation will be made for the award at the May meeting. Commissioners Brinkman, Barnesmoore, Hocking and Ordaz comprise the Executive Committee. They scheduled a meeting at Starbucks on Wednesday, April 12 at 7:00 p.m. (This is the Starbucks at Garin Ranch.) Commissioner Barnesmoore moved to hold a Executive Committee meeting on Wednesday, April 12, at Starbucks (Garin Ranch) at 7:00 p.m. to discuss the scholarship application(s). Commissioner Hocking seconded the motion, motion carried unanimously.

6. ACTION ITEM Adult Advisor Interview Date and Time. (T, Burt)
Mr. Burt announced that he has received five applications for the open Adult Advisor position. He said that they are all good applications and that now the Executive Committee will have to schedule a meeting to interview the applicants. After a brief discussion, it was decided that the meeting will be held Tuesday, April 11, at 4:00 p.m. The meeting will be held at the Technology Center on Sand Creek Road. Commissioner Ordaz moved to hold an Executive Committee meeting on Tuesday, April 11, 2006 at 4:00 p.m. Meeting to be held at the Technology Center on Sand Creek Road, meeting will be to interview the applicants for Adult Advisor position. Commissioner Barnesmoore seconded the motion, motion carried unanimously.

7. ACTION ITEM Consideration of getting date for Starbucks Make Your Mark Event. (M. Louwerens & L. Hocking)
Commissioner Hocking said that this is a new event planned in cooperation with the local Starbucks as a fund-raiser. This will be a bike ride through the City of Brentwood to the various Starbucks and then to the one in Discovery Bay. Starbucks will award money for each participant in the event, and this can add up to $1,000. She explained various things that are planned for this ride. This event will be partnered with PAL in order to use their non-profit tax identification number. Funds can be shared then with PAL depending on the time and effort put into the fund-raiser. Raffle as well as entry fee, tee shirts are also being considered as a part of the fund-raiser. Officer Louwerens clarified that basically the rate is $10 per hour per person, so if ten people work an hour that will be $100. He then discussed amounts that can be earned with as much as fifty people, etc. Starbucks will have at least ten of their people also working and this time will count as well for the Youth Commission and PAL. Officer Louwerens said that he thought it would be a good idea to invite the local bicycle club to participate. Tentative date scheduled is May 20, 2006 from 8:00 a.m. to 10:00 or 10:30 a.m. A poker run type of event was also considered. Considerable discussion of how the bike ride will be planned and advertised. This is the same week as “bike to work day” and should help in the promotion. The local Starbucks manager has been very willing to sponsor the ride. A barbecue could also be held in conjunction with the ride, all those working on it will be earning money. Officer Louwerens suggested that they start planning meetings with the Starbucks manager and he will work and meet with them also.

Mr. Burt said they need to find out who is interested in serving on the committee. Commissioner Ordaz asked for a show of hands, those volunteering were Commissioners Swisher, Barnesmoore, Sidhu and probably will include Chairperson Brinkman. Officer Louwerens will work with the subcommittee. Mr. Burt said they need to select a date to meet and make the motion as to whether they wish to do this event. Officer Louwerens said he will meet with Linda Nielson, the Starbucks Manager on April 6, 2006 and indicate the Commission’s wish to do the ride. He will then email Mr. Burt who will then call the Commissioners on the committee to set a date for the subcommittee meeting. Commissioner Ordaz moved that a subcommittee consisting of Commissioners Swisher, Barnesmoore, Sidhu and Hocking to meet with Officer Louwerens at Starbucks to discuss the Tour d’ Starbucks. Commissioner Sidhu seconded the motion, motion carried unanimously.

8. ACTION ITEM Consideration of attending Contra Costa County Youth Summit on Saturday, April 22, 2006. (M. Escobar)
Mr. Burt commented that this is a very busy season for the Commissioners, with many events being planned very close together. Flyers for the planned summit were passed out, and there is an opportunity for participants to win a free ipod. The event will be held at Freedom High School. The summit is being held from 9:00 a.m. to 5:00 p.m. with registration starting at 8:00 a.m. He will get more information on the day’s events for the Commissioners. There was discussion of the summit and which Commissioners would be interested in attending. Commissioner Hocking felt this would be a good learning experience since they will be putting on a similar event next fall. Commissioners indicating an interest in attending are as follows: Swisher, Simmons, Ordaz, Escobar, Sidhu, Hocking and Barnesmoore. Mr. Burt will call these Commissioners when he receives more information regarding this county-wide event.

COMMISSIONER COMMENTS:
Commissioner Hocking asked when applications are to be turned in for new Commissioners. She has a friend who is interested in applying. Mr. Burt will get her an application if she stops by his office. Adult Advisor Ceja also needs several and will pick them up. Commissioner Sidhu announced a car wash on the 20th of May, but will do all she can to help with the Tour d’Starbucks. Commissioner Strauss asked about the Job Fair, Mr. Burt told him that it was postponed for this year. The Chamber of Commerce is no longer doing the Business Expo that they would have liked to participate in with them. They will plan another Job Fair next year. Commissioner Strauss also mentioned the video that the productions class has filmed from their Activities Night and it is now finished in a CD form and he will bring a copy to the next meeting.

REQUEST FOR FUTURE AGENDA ITEMS:
Applications for Youth Commissioners
Fun Run review
Activities night CD
Adult Advisor interview report
Scholarship results/award night date
Sacramento experience review
Tour d’Starbucks update
Youth Summit review
Take Back the Night review

Mr. Burt said some of these reviews may just be staff reports in the Consent Calendar.

ADJOURNMENT:
The meeting was adjourned at 8:08 p.m. by Chairperson Brinkman.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov