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Youth Commission Minutes - March 1, 2006
Regular Meeting - Youth Commission
City of Brentwood
Wednesday March 1, 2006 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER:
The meeting was called to order at 7:10 PM. by Chairperson Taylor Brinkman.

ROLL CALL:
The roll was called by Secretary Luke Barnesmoore. Commissioners present at roll call as follows; Chairperson Taylor Brinkman, Commissioners Luke Barnesmoore, Sarah Simmons, Matthew Strauss, Leah Hocking, Belinda Ordaz, Belen Sidhu, Brianna Swisher, Mickell Escobar, and Subcommittee member Chris Walker. Commissioner Christine Mendez was absent and excused. Others present were Tom Burt, Recreation Supervisor, and Adult Advisor Kiko Ceja was present. Officer Mark Louwerens was also present. Adult Advisor Clay McNamara was absent.

AGENDA REVIEW:
There were no changes to the Agenda.

CITIZENS COMMENTS:
None

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting on February 1, 2006 (T. Brinkman)
Commissioner Matt Strauss moved the approval of the minutes of the February
meeting, motion seconded by Commissioner Hocking, motion carried unanimously.

SCHEDULED MATTERS:
2. DISCUSSION Treasurer’s Report (Leah Hocking)
Treasurer, Commissioner Hocking reported that in the Annual Youth Scholarship Fund there was a balance of $1,100 available for scholarships. She reported that $7,000 remains in the general fund and expenditures to date have been 63% of the total budget of $22,000.

3. DISCUSSION Review Sierra-at-Tahoe Trip (L. Barnesmoore)
Commissioner Barnesmoore reported that the trip was a success, all skied and there were two buses for the trip. There were a total of 82 people on this trip. Discussion of the trip, all felt it was a successful trip. Recommendations for 2007 trips were Heavenly, Sugarbowl or somewhere with more extreme trails. Sugarbowl considered for first option, then look at Heavenly as second option.

4. DISCUSSION/ACTION Youth Commission Job Fair (L. Hocking)
Commissioner Hocking reported that the report in their packets suggested that they may have to postpone or possibly cancel the Job Fair. She reported they have not been able to get together for filming of the commercial, also it was reported that only three vendors have confirmed for the fair. There was considerable discussion as to whether the Job Fair could still be held and be a viable function. Commissioner Strauss said that his group was ready to call the businesses and have already mailed the letters to the vendors and is prepared to do the follow up calls and visits. Filming of the commercial seemed to be the biggest problem. All Commissioners agreed that they didn’t want to hold the Job Fair with no commercial, very few businesses and not hold to the standard of the two previous Job Fairs. Chairperson Brinkman said it should either be postponed or canceled for this year. Some posters have already been placed around the town.

Adult Advisor Ceja said it sounds to him like they have done a good job and are on the right track, but time constraints look like it should be postponed. The Commission has so far built a reputation on this being a successful event and they don’t want to spoil this reputation by not having a first class event. He recommends that the fair be postponed. Commissioners agreed since they just didn’t have the time now, and to check with the Community Center to try and book it later in April or May.

Mr. Burt appreciated the comments of the Commissioners and said they are showing experience and maturity in wanting to push the date back to make sure they have a successful event. He had conferred with Poldina Scherff, Recreation Manager and Officer Louwerens and suggested talking to the Chamber of Commerce to find out when their Business Expo is scheduled and see if they could partner with them for the Job Fair. All businesses that are Chamber of Commerce members attend this and it would be a perfect time to hold the Job Fair as a co-sponsor if the Chamber of Commerce would agree to this idea. Mr. Burt felt this idea should be pursued as it would be so very beneficial in bringing the local businesses together with the Youth Commission for the Job Fair. He felt the Commissioners should talk to the businesses that have been contacted and either postpone the Job Fair and hold it at a later date on their own or try to connect with the Chamber of Commerce for a joint event. Mr. Burt will call the Chamber of Commerce the following day to pursue that avenue and then notify the Commissioners of the results of his conversation with the Chamber of Commerce. Commissioner Simmons asked if the posters that are up should be taken down and he said yes, they should. An exit strategy was then set in place for the date of March 11, 2006. Commissioner Ordaz will contact the Community Center after she hears from Mr. Burt. She also suggested having the fair outside if the fair is scheduled later in the spring. Mr. Burt also mentioned the fact that there are a lot of other events coming up for the Commission such as the “Fun Run” scholarship night and planning for the youth forum. Possibility of holding the Job Fair in the fall or rescheduling for every other year also discussed. Commissioner Strauss would still like to have the Job Fair this year. Chairperson Brinkman also liked the idea of working with the Chamber of Commerce. He also said that the businesses that have been contacted by letter should receive a letter stating that the Job Fair has been postponed to an indefinite date or whatever date may be decided upon by connection with the Chamber of Commerce. Chairperson Brinkman moved that the Job Fair be postponed until an undetermined date as of now. Motion seconded by Commissioner Sidhu, motion carried unanimously. Commissioner Strauss asked for an email when Mr. Burt finds out if the Chamber of Commerce will allow them to be a part of the Business Expo and he will then write letters to all of those businesses previously contacted by him. Posters will be taken down as well.

5. DISCUSSION/ACTION Liberty High School Scholarship Funding Status (L. Hocking)
Commissioner Hocking said there is a problem with the scholarship, since they usually give two $1,000 scholarships, one to a male, one to a female at Liberty High School. Since there is only $1,100 in the fund at this time she asked the Commissioners how they wished to handle this situation. Would they like to limit the scholarship to $500? Mr. Burt said that they haven’t received the funds from the Cornfest last summer and that would bring the fund up considerably. They also will be probably participating in the Spring to Life Fun Run and that will bring in further amounts for the scholarship fund. Commissioners discussed this problem at some length. Officer Louwerens will check into the Cornfest funds immediately. Mr. Burt challenged the Commissioners to really concentrate on the Fun Run and get enough people to really turn out since this is the best fund-raiser they have. They can bring friends, neighbors or members of Leadership Class. He explained what the Fun Run is and what their duties are when participating. Chairperson Brinkman also gave further details.

Discussion on the amount of the scholarship and Mr. Burt explained that it was noted in the application that the amount was up to $1,000, so they are not limited to that amount, it could be less and would still be a good scholarship. Chairperson Brinkman said they should focus on fund-raising earlier in the year next year and Mr. Burt said to really concentrate on the Fun Run as that is the best way to raise funds, the $1,100 that is in the fund now, all came from the last year’s event. Officer Louwerens said he will check into the Cornfest funds as PAL did get two checks and possibly one should go to the Youth Commission. If it has gone to PAL he will get a check cut for the Commission.

6. DISCUSSION/ACTION Adult Advisor interview Date and Time (T. Burt)
Mr. Burt said he has two applications for the Adult Advisor position and both are teachers from Edna Hill Middle School. Chairperson Brinkman asked when the interviews would be set up and Mr. Burt said within the next two weeks and after school. The Executive Committee will do the interviewing, that would be the Chairperson, Vice Chairperson, Treasurer, Secretary, and the Adult Advisors and Mr. Burt will also be a part of the interviewing committee. Chairperson Brinkman moved that the adult advisor interviews be held in the next two weeks at Edna Hill Middle School, after school. Motion seconded by Commissioner Barnesmoore, motion carried unanimously.

Officer Louwerens then discussed the upcoming PAL meeting on Saturday, April 8, 2006; this is called the Sacramento Experience. He discussed last year’s meeting and the Commissioners who attended that event. Chairperson Brinkman was one of the attendees and also commented on the meeting. This is a leadership conference lasting from Saturday until Tuesday. Those attending would have to be able to get permission to miss school on the Monday and Tuesday. They have the opportunity to meet with members of the Legislature and watch this body in action. PAL pays for all of the expenses involved in the transportation, housing, etc. Last year the Commissioners attending met with Guy Houston for about one and half hours. Commissioners attending must be 12 years old or in seventh grade. He feels some of the middle school people may not fully understand all that is going on, or be that interested at that age group. He will be taking four people, two females and two males. He must have the names of those attending by March 10, 2006. There will be chaperones. Mr. Burt asked if there were any Commissioners present that felt their schedules would allow them to attend. He explained that this has to be a commitment for the period of time from April 8 - 11, 2006 and they do have to be able to stay in Sacramento, will not be coming home in the evening. Mr. Burt then called for volunteers and the following Commissioners raised their hands, Sarah Simmons, Leah Hocking, Belen Sidhu, Belinda Ordaz, Luke Barnesmoore and Taylor Brinkman. They will then check with their parents and school schedules and contact Officer Louwerens by phone or email by Monday, March 6, 2006. If they can’t contact Officer Louwerens, they can call or email Mr. Burt.

COMMISSIONER COMMENTS:
None

REQUEST FOR FUTURE AGENDA ITEMS:
Fun Run
Job Fair Update
Sacramento Experience
Adult Advisor Update
New Commissioner Applications
Scholarship Funding and Applications
Treasurer’s Report
Cornfest Money Update

ADJOURNMENT:
The meeting was adjourned at 8:10 p.m. by Chairperson Brinkman.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov